Advanced Academic Writing 7th lecture

1. Graduate school of Engineering Wide Lecture 3799-027 Advanced Academic Writing 7th lecture November 18th , 2015 5th period 16:50-18:35, Wednesdays Eng. 2nd bldg. Room 211 KumikoMorimura, Ph. D Global Ware Project Global Center for Innovation in Engineering Education, The University of Tokyo morimura@t-adm.t.u-tokyo.ac.jp

2. Today’s Program: Next week in EES-B: Structure & content, slide design, useful phrases Advanced Academic Writing 7

3. Preparing for a Presentation

4. Thinking about Your Audience • Imagine a circle that contains all of human knowledge • By the time you finish elementary school, you know a little • By the time you finish high school, you know a bit more • With a bachelor's degree, you gain a specialty • A master's degree deepens that specialty • Reading research papers takes you to the edge of human knowledge • Once you're at the boundary, you focus “The illustrated guide to a Ph.D.” Matt Might (matt.might.net) Advanced Academic Writing 7

5. Your PhD • You push at the boundary for a few years • Until one day, the boundary gives way Advanced Academic Writing 7

6. Of course, the world looks different to you now Advanced Academic Writing 7

7. But, don't forget the bigger picture Your PhD “The illustrated guide to a Ph.D.” Matt Might (matt.might.net) Keep pushing. Advanced Academic Writing 7

8. Analyze Your Audience To whom are you going to make it? • Background, Affiliation, Age, Sexuality, Nationality, Education • Knowledge: How far they know about the topic • Attitude: Are they interested in the topic? Do they have their opinion? • Expectations：Participating actively or passively • Number of participants：With a microphone? How big the gesture or voice should be. Advanced Academic Writing 7

9. General Public Science club Your Department Your Lab. Academic Conference Presentation for your lab Presentation for a general audience Advanced Academic Writing 7

10. Why do you present? • PR for your paper • PR for YOU! (“Networking”)Show people you are an enthusiastic, communicative (and capable) researcher who they like to talk with in the coffee break Presentations are NOT a test. YOU are the expert because YOU did the research. Advanced Academic Writing 7

11. Preparing for a Presentation Be prepared, be friendly, be professional Advanced Academic Writing 7

12. Presentation Basics

13. 3 elements to make your presentation successful Delivery Logical Structure Visuals Advanced Academic Writing 7

14. Structure & Content

15. Paper vs. Presentation Advanced Academic Writing 7

16. Common Mistakes by Japanese Students • Starting from details • Following time order • Follow the order of the paper • Using 起承転結 ("twist","turn", or "volta") (Introducing a revolutionary new idea/concept near the end) conclusion beginning 起承転結 Advanced Academic Writing 7

17. Organize your Thoughts before starting PowerPoint Advanced Academic Writing 7

18. Presentation Components Advanced Academic Writing 7

19. Make a Story Board Topic 1 slide Agenda /ToC1 slide Review /Introduction 1 slide Measures 2 slide(s) Results 2 slide(s) Discussion 2 slide(s) Conclusion 1 slide Summary & Future plan 1 slide Introduction Body Conclusion Advanced Academic Writing 7

20. Presentation structure • Catch & keep your audience’ attention: • Mention a great achievement/possibility first. • Then show the "Big picture" (motivation, background), • Then discuss the details of your arguments • Repeat your main point • Don’t be afraid to put your conclusion at the start • Make your statement, then show your arguments • Also in Q&A: answer concisely, then expand your answer. • Introduction: Body: Conclusion=2：6：2 Advanced Academic Writing 7

21. Transition Words • You notify your audience that you will move on to the next topic • When your audience lost you, they know they will have another chance to re-enter your presentation • Good opportunity to summarize what you’ve said so far and highlight the main point • Give audience time to digest what they’ve heard • Question-Answer style often helps the audience to understand your logic • When the transition is smooth, it gives an impression of well preparedness • Practice them repeatedly Advanced Academic Writing 7

22. Key message • Key words have to be repeated • Be consistent, use the same word to indicate the same thing every time • Key phrases/ideas have to be repeated • Paraphrase them, do not just repeat them • Put your key message at the start, the place where it logically follows from your results, and in the conclusion Tell them three times approach. Advanced Academic Writing 7

23. Presentation Flow Introduction Body Conclusion Tell them key message Key message Tell them key message • Use this pattern • On presentation level (introduction/body/summary) • On section level (general idea of the experiment/details/main point or expected result) • On slide level(this graph shows how … /detailed explanation/so you see ... ) Advanced Academic Writing 7

24. Slide Design

25. General design tips • 4-5 keywords to explain each point(no full sentences on slides) • One topic/idea per slide • Sufficient contrast • Large enough fonts • 1-2min per slide TEST TEST TEST TEST Test=54 Test=48Test=44 Test=40 Test=36 Test=32, Test=28 Test=24 Test=20 Test=18 Test=16Test=14 Readable Advanced Academic Writing 7

26. Images • Images + text = strong message • Careful with background images • (image is hard to see and text hard to read) • Asymmetry attracts attention Advanced Academic Writing 7

27. Injuries due to falling coconuts Based on a paper by Dr. Peter Barss, published in The Journal of Trauma, 1984 Nov;24(11):990-1. Presented by AdiAndreeva The University of Tokyo Image from http://www.bonappetit.com/tipstools/ingredients/2008/04/coconut

28. Injuries due to falling coconuts Based on a paper by Dr. Peter Barss, published in The Journal of Trauma, 1984 Nov;24(11):990-1. Presented by AdiAndreeva The University of Tokyo Image from http://www.bonappetit.com/tipstools/ingredients/2008/04/coconut

29. INTERNATIONAL JOURNAL OF TOURISM RESEARCH Int. J. TourismRes. 6, 251–261 (2004) Published online in Wiley InterScience (www.interscience.wiley.com). DOI: 10.1002/jtr.486 ,Cruise Ship Passenger Spending Patterns in Pacific Island Ports Ngaire Douglas1,* and Norman Douglas2 Advanced Academic Writing 7

30. 53 million people cruising in the past decade Advanced Academic Writing 7

31. Graphs • Simplify your data whenever possible • Give examples to explain complicated graphs • Include a title, axis labels, a legend if necessary • Indicate units clearly • Put a self-explanatory title • Check that all elements are readable • Explain clearly EVERYTHING you show • Be careful with black-and-white handouts Advanced Academic Writing 7

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34. If you are going to present at the conference Advanced Academic Writing 7

35. The Process (1: Writing) • Look at the “Call for Papers” • Write & submit an abstract • Get accepted and invited to write a full paper • Write & submit the full paper • Get a peer review • Revise and submit your final paper Advanced Academic Writing 7

36. The Process (2: Preparing) • Check the instructions for presenters • Check your audience • Read titles of papers in the same track • Read abstracts/papers of other people in your session • Read your own paper and highlight the main points you want to talk about • Make your presentation • Brainstorm possible Q&A (and prepare answers/extra slides) • Practice your presentation (ideally with peer-review from your lab-mates or other friends!) • Get to the conference Advanced Academic Writing 7

37. The Process (3: On Location) • Check the instructions for presenters again (make sure you don’t miss important points like having to upload your files to a central server or attending a speaker’s meeting) • Check the room (size, layout, where do you stand, available equipment, laser pointer, microphone, clock/timer/LEDs/bell, …) • Set-up & test your presentation (Can you read your slides from the back of the room?) • Test audio & video • Meet the chairman, introduce yourself • Confirm time and at what times bells will sound Advanced Academic Writing 7

38. The Process (4: Presenting) • Get some water or so for a dry throat / to calm down • The chairman introduces you • You thank the chairman (chairman, chair person, Professor/Doctor/Mister/Miss, ...) • Greet the audience • Start your talk • Finish your talk • Ask for questions / discussion • Ask for more/other questions • Thank everybody Advanced Academic Writing 7

39. Want to learn more? Advanced Academic Writing 7

40. Virtual “coffee” break Get together with your group and move Decide who picks up the bag at 8-324 next week Switch with someone if you can’t present on the assigned date (notify us!) Sign your attendance While waiting, talk with someone you DON’T know.

41. PODIUM Class 1 Class 2 Class 3 Class 4 Class 5 Advanced Academic Writing 7

42. Check who’s in your group • Decide who will pick up e-bag at 324 next week • Switch with someone if you can’t present on the assigned date (notify us!) • Sign your attendance • While waiting, talk with someone you DON’T know. Advanced Academic Writing 7

43. E-bag cables PC Bell Timer Projector Advanced Academic Writing 7

44. AAP Explanation

45. AAP Explanation Advanced Academic Writing 7

46. Presentation practice in groups First round: 11/25, 12/2, 12/9TODAY Second round: 12/16, 1/6, 1/13  x 5 class rooms Projector Advanced Academic Writing 7

47. Flow of the class • You must attend all 6 presentation practice classes. • If you can't attend a class, mail to ees.seut@gmail.com • Make a presentation & print handouts • Send a PDF file of your presentation to your instructorby the FRIDAY before your presentation(NOT to the above address, to your group’s native English instructor) • Get the equipment bag (e-bag) from our office (324-8thbldg) before the class starts • 3 presenters per day (10min +5min Q&A), others listen. • You have to make 2 comments and ask 2 questions each day • Return the equipment bag (e-bag) to our office Advanced Academic Writing 7

48. Presentation topic Master & Doctor students: • Present about your research topic • Choose an academic paper to present (if you don’t have a topic) 2nd round of presentations (December, January): • Present on the SAME topic, after improving your presentation according to feedback comments, Q&A, and self-reflection. Know your audience:  General engineers, not specialists of your field! Advanced Academic Writing 7

49. Classrooms & set-up Look at the table or the syllabus and check your room number. 1 person per group should pick up a bag with equipment from our office (Eng.Bldg 2, 9F, Room 91C) and set-up the equipment BEFORE the class starts. Advanced Academic Writing 7

50. Evaluation • Your teacher will use this form to evaluate your presentation • Improvement from the first presentation will be highly valued See separate handout Advanced Academic Writing 7