No Child Left Behind

1. No Child Left Behind Teleconferences March 2008

2. Phone lines will be muted! • To avoid background noise and other distractions, the phone lines have been muted. • The phone lines will be periodically opened for questions. • For convenience, you may e-mail your questions to lorraine.cote@maine.gov.

3. NCLB Consolidated Application and Performance Report Update For district specific discussions, feel free to call the NCLB Clearinghouse at 624-6705 to schedule a time for one-on-one or small group technical assistance.

4. NCLB Allocations • Title IA– increased approximately $9 million (variable hold harmless in effect) • Title IC—Remains the Same • Title IIA—Remains the Same • Title IID—2% Cut • Title III—Remains the Same • Title IVA—15% Cut • Title V—Zeroed Out • Title VI Rural—2% Cut

5. Important Dates! The 2008-2009 Application and 2007-2008 Performance Report are due by August 1, 2008 or 30 days after the end of any summer programming. If you have a summer program and will not meet the August 1 date, you must send your date of submission by July 15 to the NCLB Clearinghouse by letter, fax, or e-mail. [See Commissioner’s draft letter in handouts.]

6. Please note: Performance Report • 2008-2009 Application can not be submitted until the 2007-2008 Performance Report has been submitted and certified. • Outcomes from this performance report will be considered as we review your application. • Our goal is to have timely submission with projects based on data and input from all constituents. NCLB

7. Performance Reports and Applications will be read in the order they are received. Requests for additional information or clarification will be e-mailed to the NCLB Coordinator.

8. Timing and Quality Count!! • Submit Early • Make sure your submissions are complete and well written. • The NCLB Team will process submissions as quickly as possible—get in line early. • Check your e-mail and respond as soon as you can to our request for clarification/additional information.

9. Maine is 100% Electronic Don’t forget to: Check your site set-up—is everything correct? Are all public/non-public schools listed correctly? Inform the NCLB Clearinghouse of any school changes. Are the phone numbers, extensions, and e-mail addresses current? (MDOE uses this info for e-mail updates; we wouldn’t want to miss you.)

10. Resources for HelpUpdating is in process!! • At the Application Website https://www.4pcamaine.org/, before login, use the NCLB Directions link for assistance in navigating the electronic version of the No Child Left Behind Consolidated Application and Performance Report.

12. Resources for Help • After login on Data Entry Menu of the electronic system, use the Reference Library link on the dark blue Header Bar for Title specific information and samples .

14. Resources for Help • On Data Entry Menu, there is a HELP link available at the bottom of each page that provides additional information to assist with completing the page. • Title IVA SECTION HELP links are embedded for each section on each Title IVA page.

16. Contracts The NCLB Application will continue to have the same YES/NO process in the application verifying SAU compliance with all contracting requirements.

17. Procedures for Non-Public School Grant Participation • Same process as last year but remember to verify the current e-mail address of the non-public school lead administrator in Site Setup. • See HELP link on the Non-public Participation Form for more instructions. 3. An e-mail is generated by the system when you activate the “Send E-mail to Non-public Certifying Official” regarding participation and electronic signature. See sample e-mail at the link on the NCLB home page.

19. Approved Special Purpose Schools • LEAs place students at these schools and are still responsible for oversight of the students’ educational program. • The student count is included in the LEA count as entered in MEDMS. • The LEA is responsible for considering the needs of these students as they plan for the use of NCLB funds. • For Title IA, these students must be considered in eligibility and prioritization for services. • To document consideration for Title IA services, the students’ names and eligibility test scores should be included with other students. If not served, why not?

20. Flexibility • Transferability continues to be open to all districts including transfers to Title V • REAP-Flex possible for small (under 600 students) rural districts. • Contact Dennis Kunces if help needed

21. Phone lines will be unmuted • Questions/clarifications. • Phone lines will be MUTED again.

22. SCHOOLWIDE Project Sheet • Evaluation: How was the schoolwide plan evaluated? How will the schoolwide program be changed based on this review? • Goals: List the goals. These may stay the same as previously listed or change based on the evaluation. • Program Description: What will the program look like? • Outcomes: What goals do you expect to reach during the 2008-2009 school year? • What funds will be used? This includes all NCLB funds. You will also show local/other federal funds to document that the SAU is providing sufficient funds to the schoolwide project to support the effort.

23. Title IA Needs Assessment & Planning Two items have been added to this page: • The LEA agrees to ensure that ALL students from ALL public schools will participate in the required Title I state assessments: MEA/MSHA, and when applicable, ACCESS® for ELLS. In the previous year, did the LEA and each school meet the 95% threshold for participation? ___Yes ___No If “No”, what steps will be taken to meet the participation requirement?

24. Title IA Needs Assessment & Planning • Describe the process for annually updating and disseminating the School and LEA Report Card. • Who is responsible for this task? • What is the estimated timeframe for updating and disseminating the Report Card? • How will you inform the public of its existence and provide a summary of what it means? • Where will copies of the document exist? • If applicable, what is the website URL?

25. Title IA Equitable Services The Title IA Private School Project Sheet will contain a new chart asking for the following information: • Private School Low-Income Children divided by Public School Low-Income Children at Title IA served schools • 14 / 500 = 2.8% • 2.8% times the project budget is the equitable setaside for the Private School

27. Title IA Equitable Services • On each Setaside Project Sheet (Staff Development, Summer School, Parent Involvement), there will be a project description and outcome box for the public school project and the amount budgeted. • There will be a separate project description and outcome box for the non-public school that will: • 1) detail the services that the public school has agreed to provide for the non-public; or • 2) specify that the non-public chooses not to participate. • In addition, there will be a private school(s) budget line for each private school’s equitable share.

28. Setaside Example • Staff Development district project for $10,000 • $10,000 * 2.8% = $280 • This is the amount that must be made available to the Private School and be addressed on the Staff Development Project Sheet.

29. Homeless Liaison • Title IA funds may not be used to pay a portion of a person’s salary who serves solely as the homeless liaison with no responsibility for any part of Title IA. • A Title IA paid person may also serve as the Homeless Liaison.

30. Continuous Improvement Priority (CIP) District Setasides Title IA Setaside Project Sheets--There is no non-public equitable share required for the CIP Status projects. • CIP District (CIPD)—10% of District Title IA allocation must be used for Professional Development. In addition transferability is limited to 30% for the purpose of improvement activities. • SES/Transportation for Choice—an amount equivalent to 20% of District Title IA allocation; may come from multiple sources. The project description should detail the 20% amount and the funding sources used.

31. Continuous Improvement Priority School Status Title IA Project Sheets-School Level Projects • CIP School (CIPS)—10% of Title IA School allocation for Professional Development; must come from Title IA. • The details of this project must be provided after the School Improvement Plan has been developed with the CIP School Improvement Team.

32. CIPS Title IA Project Sheet for Schools • 2007-2008 Monitor Schools: The CIPS 10% Project Sheet may be created with the project funds budgeted in the “Other-8000” category and updated after the required plan is completed in December 2008 or after notification of making AYP. • For schools in CIPS1 and additional years of CIPS: The CIPS 10% Project Sheet(s) will appear and details of activities for these funds must be presented in a separate sheet for each school.

33. Title IARanking of Schools & Distribution of Funds • Ranking of Schools and Distribution of Funds is addressed in the Reference Library. • Grade Span technical steps are included in the NCLB Directions. • Ranking and Distribution will also be addressed as part of the Reorganization session at the Regional Workshops.

34. Seeing Red/Blue Upon Submission? • This means there are issues that need to be resolved. • Ensure that all items have been completed on a page. • Prompts may assist you in identifying the error or problem area. • Call us.

35. Phone lines will be unmuted • Questions/clarifications. • Phone lines will be MUTED again.

36. Applying for Title IC: Migrant Education Funds • Consult with Migrant Education Program (MEP) staff to verify student eligibility and initiate application process. • Initiate application process by requesting activation of access. • Access the electronic application on the NCLB website.

38. Migrant Education Program Contact Information

39. Title IIA • Needs Assessment and Planning Document changes: • As of June, 2006, NCLB law specifies that all teachers should be highly qualified. As of that date, the annual measurable objective (AMO) of a district has to be 100%.

40. Title IIA • Needs Assessment and Planning Document changes: • According to Section 2141, any district that has not met its AMO for two consecutive years will be required to develop an improvement plan to address issues that prevented it from meeting its AMO.

41. Title IIA • Needs Assessment and Planning Document changes : • Districts who have not had 100% HQT for two consecutive years will be required to fill out an HQT Action Plan. A template will be provided. This Action Plan will be due at the Title II DOE office by June 30, 2008. You will be notified if your district is required to take this action.

42. Title IIA • Needs Assessment and Planning Document changes: • Finally, since all districts must now have an AMO of 100% HQT, you will no longer be required to state an objective for HQT on the Needs Assessment and Planning Document.

43. Title III

44. Title IIIApplying for Funds • Title III, English Acquisition Program, has an electronic fund application on the NCLB online applications website. • Title III has a minimum award amount of $10,000 (historically $100 per LEP student).

45. Title IIIFunds are to supplement services to LEP students Title III funds are to improve the existing instruction programs for English language learners by: • Providing training to school personnel; • Implementing family education programs; • Providing tutorials; and • Developing policies to ensure LEP students have access to all education programs.

46. Title III-ESL/Bilingual Programs Contact Information: Maine Department of Education Nancy Mullins Title III-ESL/Bilingual Programs Director SHS 23 Augusta, Maine 04333 (207) 624-6788 nancy.mullins@maine.gov

47. Title IV-A Safe & Drug-Free Schools Program SAU’s should expect to see a 15% cut in their 2008-09 allocations. There are no significant changes to the 2007-08 Title IV-A Performance Report or 2008-09 Title IV-A Application pages.

48. The followingonline resources are available to help you complete the Title IV-A Application and Performance Report Pages:

49. Resources located in the Title IV-A section of the NCLB Application Main Menu Page: • Guidance for Selecting a “Model” Prevention Program Strategy • Guidance for Selecting an “Other Allowable” Prevention Strategy • Maine’s Waiver Policy for Selection of “Other Allowable” • Prevention Strategies • SDFSCA Principles of Effectiveness • Sample Title IV-A Application Pages • Sample Title IV-A Performance Report Pages • Title IV-A Application PowerPoint Overview Presentation

50. Resources located on all Title IV-A Application and Performance Report Pages: BlueSECTION HELPlinks are available on each page. The links provide guidance and examples for completing each section.