No Child Left Behind

1. No Child Left Behind Webinar May 17, 2011

2. Phone lines will be muted! • To avoid background noise and other distractions, the phone lines have been muted. • Lines will be unmuted for questions. • If you need technical assistance during the webinar, please call Peter Bernard 624-6678.

3. NCLB Consolidated Application and Performance Report Update For SAU specific discussions, feel free to call the NCLB Clearinghouse at 624-6705 to schedule a time for one-on-one or small group technical assistance.

4. Agenda Topics • Welcome • Allocation Update • Spending FY10 Funds Beyond June 30 • FY12 Application & 2010-2011 Performance Report Changes By Title • July 12 Training for New NCLB Coordinators • Q & A

5. NCLB Allocations • Some allocations for 2011-12 are still being determined at the Federal level. We’ll continue to provide updates as information is available. • Title IA, Prelim. +$230,000 • Program Improvement CIPS, still needs to be determined based on Title I allocations • Title IIA cut 1% • Titles IID, IVA, V all eliminated • Title III, expected to remain level • Title VI cut .2%

6. General Electronic Application/Performance Report Process • File Application to apply for funds. August 1 • File Performance Report for actual expenses against the application. August 1 • If funds and carryover projects exist, file end-of-year Carryover Reports. January 15 • If carryover funds still exist after Dec. 30, file Final Extension Carryover Reports to close out that year’s funds. June 30 • This process allows for about 23 months.

8. 2009-2010 Performance Report • If your SAU had FY10 carryover fund balances on the End of Year Summary of Expenditures and requested an extension, the SAU must file the Extension Carryover Report and Final Expenditure Summary by June 30, 2011.

9. EXTENSION PROCESS BEYOND JUNE 30, 2011 for SY 2009-2010 Funds (FY10) • Email written request to Grant Program Manager by June 15, 2011 with the following information: • Brief description of project to be supported • Amount of Funds to be expended on the project • Date project will be completed (Note: Activities MUST be completed by September 30, 2011.) • Estimated Date by which funds should be liquidated: (Note: Funds MUST be received from MDOE and liquidated by December 30, 2011.) • Grant Program Manager will reply through email with approval. • SAU must file the 2009-2010 Carryover Extension Report and Final Expenditure Summary by June 30, 2011 with “Funds To Be Returned” in the last row. “Funds to be Returned” should align to the Extension Request above.

10. EXTENSION PROCESS BEYOND JUNE 30, 2011 for SY 2009-2010 Funds (FY10) • Once all funds have been expended and liquidated as noted in the original request and approval, the SAU will ask the Grant Program Manager to open the Carryover Extension Report and Final Expenditure Summary so that final expenditures can be reported. • The last row should have zero balances. If any balance remains, these funds would need to be returned to the SEA. • This would close out FY10 funds including ARRA funds. • If any cash remains in SAU accounts for Title IA ARRA, Title IID ARRA or Title IV on the September 30, 2011 Cash Management Report, then something could be wrong and should be reviewed. There should be absolutely no cash balance after December 30, 2011.

11. Important Dates for FY12 August 1, 2011 FY12 Applications 2010-2011 Performance Report (or 30 days after the end of the summer program) July 1, 2011 -Schoolwide Plans Due -Notify SEA of School Changes -Notify SEA if operating Summer Programming with FY11 funds January 15, 2012 Submit EOY Carryover Report June 30, 2012 Submit Final Carryover Report

12. By July 1, 2011 . . . • Submit new Schoolwide Plans electronically to Rachelle Tome at rachelle.tome@maine.gov • Check the list of schools in the FY12 Electronic System Site Setup. Any school changes (opening, closing, or renaming) are to be sent to gary.seekins@usaed.net with a copy to jackie.godbout@maine.gov. This will ensure an up-to-date school chart on the Title I Ranking & Distribution page.

13. By July 1, 2011 . . . • Notify janice.bunnell@maine.gov if operating any 2011 summer programming with 2010-2011 funds. This will allow a delayed submission of the 2010-2011 Performance Report and FY12 Application. Provide: • Brief description of summer programming • Amount of Funds to be expended on the project • Date project will be completed

14. Please note: Performance Report • 2011-2012 Application can not be submitted until the 2010-2011 Performance Report has been submitted and certified. • Outcomes from this performance report will be considered as we review your application. • Our goal is to have timely submission with projects based on data and input from all constituents. NCLB

15. Performance Reports and Applications will be read in the order they are received. Requests for additional information or clarification will be e-mailed to the NCLB Coordinator.

16. Timing and Quality Count!! • Submit Early • Make sure your submissions are complete and well written to avoid unnecessary delays. • The NCLB Team will process submissions as quickly as possible—get in line early. • Check your e-mail and respond as soon as you can to our request for clarification/additional information.

17. Questions?? • If you have a question, raise your hand by clicking on the bottom left of the attendees list. When acknowledged, unmute *6 your line to ask your question.

18. Title I Parent Reservation • Parent Involvement Reservation >$500,000 • 1% of the Total Allocation • Of the reserved amount, 95% must be available to Title I schools; up to 5% may be used for district level activities; and private schools must receive their equitable share of the reserved amount. • NEW: Describe on the Title I Parent Reservation Project Sheet how the SAU will calculate each public and private school’s share of the parent reservation, how the SAU will notify the schools of their reservation amount, and who will receive the notification.

19. Title I Parent Reservation Private School Requirements • Each private school’s reserved amount must be based on the equitable percentage share of poverty students as noted on the Parent Reservation Project Sheet, Item 5 and also on the Private School Project Sheet, Item 4. • The equitable percentage share must be applied to the total reserved amount. • The amount and activities must be discussed as part of the Title I required consultation.

20. Title I Parent ReservationPublic School Requirements • The SAU must decide if it will use 5% to implement district-level Title I parent involvement activities; • The SAU must implement procedures to determine each public school’s reserved amount, and • The SAU must notify each public school of their amount so that the school may develop appropriate Title I Parent Involvement activities in consultation with their Title I parents.

21. Title I Parent Reservation • These requirements have implications for those SAUs that currently hire a Title I Home-School Coordinator with these funds. • If the public schools and Title I parents do not want to “control” how these funds are spent, they can return the control of the funds to the “district” through written documentation. At that point, the district may hire a Home-School Coordinator or develop other appropriate parent involvement activities.

22. Title I Parent Reservation Sample Response to New Item: 1) The district will apply the equitable share percentage on the parent reservation for any private school within the district boundary and will discuss appropriate activities during the Title I Consultation. 2) The district will also keep its allowable 5% to fund a district level Title I Parent Involvement Committee and other district level Title I parent activities. 3) The remaining funds will be available to each Title I public school based on….its percentage share of Title I funds. 4) The district will notify in writing each school principal and Title I staff of its reserved amount to implement its school-level Title I Parent Involvement activities.

23. Title I Parent Reservation Worksheet Example $500,000 Allocation

24. Hearing and Complaint Process • Each SAU should review the State’s Hearing and Complaint Process located on the State’s NCLB homepage. http://www.maine.gov/education/nclb/ • Each SAU that has a private school within its boundary must provide a copy or the web location of the Hearing and Complaint Process to the private school(s) participating in NCLB programming. They would follow the Complaint Procedures if issues arise.

25. Title I Ranking & Distribution Rule • Any school above 75% poverty must be served before any consideration of serving lower poverty schools through grade span grouping. • As poverty levels increase this could cause issues with districts not serving their middle schools but serving lower poverty elementary schools. • Solution: Use only FREE lunch numbers on the R&D page in the poverty column.

26. Changes to Title I Served Schools • A Title I school that will not be served with Title I funds for the 2011-2012 school year will lose any CIPS funding and support effective August 31, 2011. • If you will be adding Title I funds to a school and its school status is CIPS1 or higher, then appropriate set-asides must be made in the FY12 application. Notify Rachelle Tome as soon as possible at 624-6705.

27. New CIPS & SES Training • S. Session – Lewiston - 6/29/11 • N. Session – Orono – 6/30/11 • Additional “Save the Date” Information will be Circulated to all New CIPS Once They are Officially Identified • For More Information Contact: Steve.Vose@maine.gov (624-6708)

28. Title IA Performance Report • No changes

29. Title I, Part D Update The Title ID, Subpart 1 – Dept. of Corrections Facilities • Paperwork for FY12 funds are now integrated into the NCLB Electronic Application. • The Performance Report to close out 2010-2011 will be paper. • A separate webinar will take place in mid- June to review.

30. Title I, Part D Update • Title ID, Subpart 2 – Local Delinquent Facilities in SAD 6, SAD 64, RSU 18 • Performance Report: Required demographic and performance data has been integrated into the district’s regular Supplemental Reports • Application: Required signed Agreement is part of the FY12 application.

31. Questions?? • If you have a question, raise your hand by clicking on the bottom left of the attendees list. When acknowledged, unmute *6 your line to ask your question.

32. Title IIA Allowable uses To assist with loss of funds from Reading First, Title IID, Title IV A and to support RTI • Professional Development • Parent Training • Recruitment & Retention • Class Size Reduction • Any supplies and materials necessary for professional development

33. Title II Accountability • Under Section 2141 of Title IIA statute, any District that has not made AYP for three consecutive years and has not been at 100% HQT for three consecutive years will be notified by the Title IIA Coordinator to: • enter into an agreement with the Maine DOE regarding their use of Title IIA funds. • Not hire any additional Title I paraprofessionals until the district is out of this status

34. Title IID Educational Technology • Last year, the Commissioner chose to use all the funding for competitive IID grants. • This year, Title IID is defunded. • Using Title IIA funds, you can do a limited transfer into Title IID or if REAP-Flex eligible, REAP-Flex funds using IID or Title V projects.

35. Performance Report - Title IID • Change: In the supplemental questions under Title IID there are two changes.

36. IID Question #1 • 1. Please fill one button to indicate which level best identifies where you believe your entire SAU is in relationship to integrating technology into instruction.

37. Level 1 • Developing: Limited use of technology; a few applications are used by staff and students; those who do use technology are experimenting and using it mostly for automation; student technology integration elements and/or district goals for technology integration are largely unmet.

38. Level 2 • Approaching: Moderate use of technology by a fair number of staff and students; most teachers and students are learning how to integrate technology and a few staff and students are at a high level of practice and integration; some technology integration elements and/or district goals for technology are being met.

39. Level 3 • Meets: Many staff and students make use of a number of different technologies and applications and some are at a high level of integration; the minimum elements of integration and minimum goals for curricular integration and staff development are being met.

40. Level 4 • Fully Integrated: Most staff and students are at a high level of understanding and practice; most of the goals for curricular integration and most elements for student integration are being exceeded.

41. Question #4 • Complete the following Table for each school in your SAU.

42. Question # 4 Complete the table

43. A Title III Webinar: “Training and Technical Assistance for the Title III Performance Report and Application” Friday, June 3, 2011  10:00-11:30 a.m. Target audience: Those directly responsible for completing the Title III Performance Report and Application. Will include Title III “basics,” including AMAOs, AYP, Professional Development to support AMAOs and AYP and Parent involvement. FMI: susan.gail.funtsch@maine.gov or 624-6716.

44. Title IV-A Safe & Drug-Free Schools Program Congress has de-funded Title IV-A. There will be no Title IV-A funding for 2011-12. SAUs will not be able to TRANSFER any 2011-12 NCLB funds into Title IV-A.

45. Title IV-A 2009-10 Title IV-A carryover funds should be spent by June 30, 2011. If you determine that you will not be able to spend the carryover funds by June 30th, please contact Peter Brough as soon as possibleto see if an alternate arrangement can be made to spend the remaining funds in a timely manner.

46. Title IV-A SAUs that TRANSFERRED2010-11 Title II-A funds into Title IV-A should spend the funds by June 30, 2011. If you determine that you will not be able to spend the transferred funds by June 30th, please contact Peter Brough as soon as possibleto see if an alternate arrangement can be made to spend the remaining funds in a timely manner.

47. Title IV-A If you transferred school year 2010-11 Title II-A funds to Title IV-A and you have not yet received the funds because of a Title II-A cash management issue, please contact Peter Brough as soon as possible as this issue must be remedied by June 30.

48. Title IV-A Contact Information Peter Brough Maine Office of Substance Abuse Safe & Drug-Free Schools Program Telephone: 287-6475 Fax: 287-8910 peter.p.brough@maine.gov

49. REIMBURSEMENT SYSTEM • More information and training will be forthcoming.

50. New NCLB Coordinators Meeting • SAVE THE DATE—July 12, 2011 9:00-2:00 • New NCLB Coordinators training for SAU personnel on July 12, 2011 here at the State Office Building. • Pass this information on if you know that a new NCLB Coordinator will be hired in your SAU. • Contact Jackie Godbout 624-6705 if you have any questions about this training.