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ARCHIVAL DESCRIPTION

ARCHIVAL DESCRIPTION. INTRODUCTION. Finding Aid Any descriptive medium that establishes physical, administrative and/or intellectual control. INTRODUCTION. Definition Purpose Administrative control Producing material for source Facilitating use. In-house Inventory Indexes.

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ARCHIVAL DESCRIPTION

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  1. ARCHIVAL DESCRIPTION 389F/Description

  2. INTRODUCTION • Finding Aid Any descriptive medium that establishes physical, administrative and/or intellectual control. 389F/Description

  3. INTRODUCTION • Definition • Purpose • Administrative control • Producing material for source • Facilitating use 389F/Description

  4. In-house Inventory Indexes Out-of-house Inventory on the web (EAD) Catalog record (MARC and/or NUCMC) Guide INTRODUCTIONMost Common Finding Aids 389F/Description

  5. INTRODUCTION Points of entry • Provenance structure • Content index • Contextual insight 389F/Description

  6. INTRODUCTION Categories of information in finding aids • About the fonds and units within 389F/Description

  7. INTRODUCTION Categories of information in finding aids • About the fonds and units within • About use of the fonds 389F/Description

  8. INTRODUCTION Categories of information in finding aids • About the fonds and units within • About use of the fonds • About the genesis & authenticity of the fonds 389F/Description

  9. INTRODUCTION Categories of information in finding aids • About the fonds and units within • About use of the fonds • About the genesis & authenticity of the fonds • About the repository 389F/Description

  10. PRINCIPAL FINDING AIDS INVENTORY 389F/Description

  11. Inventory Basic parts (proper order) • Creator sketch • Scope and content note • Arrangement 389F/Description

  12. Inventory • Arrangement • Unit title • Dates: Inclusive/Bulk • Quantity • Form • Shelf order and housing units 389F/Description

  13. Inventory 389F/Description

  14. Inventory 389F/Description

  15. Inventory • Scope and content note 389F/Description

  16. Inventory • Scope and content note – elements of information • Physical information • Form • Quantity • Arrangement • Units of documentation 389F/Description

  17. Inventory • Scope and content note – elements of information • Content: overall • Aboutness overall • Aboutness not revealed by arrangement • Themes • Extent & depth of information 389F/Description

  18. Inventory • Scope and content note – elements of information • Content: concrete elements • Activities/functions • Events • Dates • Participants • Issues 389F/Description

  19. Inventory • Scope and content note – elements of information • Content: features • Units or documents of extraordinary note • Units or documents obviously incomplete • Relation of documentation to career/history 389F/Description

  20. Inventory • Scope and content note - structure • Summary sentence • Fonds • Forms • Inclusive dates • Focus of fonds • Quantity • Arrangement 389F/Description

  21. Inventory • Scope and content note - structure • Body • Organization vis-à-vis arrangement 389F/Description

  22. Inventory • Scope and content note - structure • Body • Organization vis-à-vis arrangement • Disparate locations of information on same/similar matters 389F/Description

  23. Inventory • Scope and content note - structure • Body • Organization vis-à-vis arrangement • Disparate locations of information on same/similar matters • Relate elements of information and structure 389F/Description

  24. Inventory • Scope and content note - structure • Body • Organization vis-à-vis arrangement • Disparate locations of information on same/similar matters • Relate elements of information and structure • Indexable terms 389F/Description

  25. Inventory • Scope and content note – Verbs • Document • Illuminate • Contain • Cover • Record • Concern 389F/Description

  26. Inventory • Scope and content note - levels • Fonds • Series 389F/Description

  27. Inventory • Scope and content note – ATU 389F/Description

  28. Inventory • Scope and content note - Lawn-B-Gone 389F/Description

  29. Inventory • Scope and content note – UTW 389F/Description

  30. Inventory • Creator sketch (biographical sketch/agency history) 389F/Description

  31. Inventory • Creator sketch (biographical sketch/agency history) • Is research piece 389F/Description

  32. Inventory • Creator sketch • Is research piece • Balance 389F/Description

  33. Inventory • Challenges in crafting the inventory • Faithfulness to creator vs. helpfulness to user • Quantity of information 389F/Description

  34. Inventory • Other parts • Preface • Introduction • Index 389F/Description

  35. Inventory Centennial Office 389F/Description

  36. ENCODED ARCHIVAL DESCRIPTION (EAD) • Purpose: to put inventories on the web • Document type definition • Levels of description 389F/Description

  37. INDEXES • Manifestations • Inventory • Repository • Documents 389F/Description

  38. INDEXES • Forms • Subject 389F/Description

  39. INDEXES • Forms • Subject • Chronology 389F/Description

  40. INDEXES • Forms • Subject • Chronology • Other 389F/Description

  41. CATALOGING • Overview • Based on inventory • Focus on content 389F/Description

  42. CATALOGING • Forms • NUCMC entry • MARC record 389F/Description

  43. NUCMC • National Union Catalog of Manuscript Collections • Concept and History 389F/Description

  44. NUCMC 389F/Description

  45. CATALOGING • MAchine Readable Cataloging • Creating an abstract from the inventory 389F/Description

  46. CATALOGING • MAchine Readable Cataloging • Creating an abstract from the inventory • History 389F/Description

  47. CATALOGING • MAchine Readable Cataloging • Consists of • Record • Fields • Subfields 389F/Description

  48. CATALOGING • MAchine Readable Cataloging • Basic fields – Records as documentation • 100/110 – Creator • 245 – Title • 545 – Creator sketch • 520 – Scope and content note • 300 – Physical data • 6xx, 7xx – index terms 389F/Description

  49. CATALOGING • MAchine Readable Cataloging • Basic fields – Records as Holdings • 541 – acquisition • 561 – provenance • 506 – restrictions • 555 – finding aids 389F/Description

  50. GUIDE • Published, cumulated, annotated information on holdings of a repository • General • Topical 389F/Description

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