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Reinventing Archival Methods – Description and Preservation

Reinventing Archival Methods – Description and Preservation. Brendan Somes 30 November 2012. Introduction. Description Audiovisual Preservation. The Archive. 380 kilometres 294k paper, 28k maps, 18k bound volumes, 31k AV, 4k photos, 4k microforms 42 million items. Description.

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Reinventing Archival Methods – Description and Preservation

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  1. Reinventing Archival Methods – Description and Preservation Brendan Somes 30 November 2012

  2. Introduction Description Audiovisual Preservation

  3. The Archive 380 kilometres 294k paper, 28k maps, 18k bound volumes, 31k AV, 4k photos, 4k microforms 42 million items

  4. Description About 85,000 series; about 47,000 series ‘hold’ the collection About 9,400 Agencies About 1,000 Persons About 10 million items

  5. Thirty years

  6. Items left to do Transfers since 2002 fully item entered So left to do - Items prior to 2002 – approximately 30 million items

  7. Describing Digital Archives Commonwealth Record Series Model RecordSearch

  8. Description - Future Business systems – greater workflow automation, harvesting, crowdsourcing Agency metadata quality Mediation between users and the archival intellectual model

  9. Description - Future Administrative History Quality Maintenance Metadata models Utilisation of existing information (eg records authorities)

  10. Audiovisual Preservation 30 kilometres; 600,000 items Film – 250,000 Video – 100,000 Audio – 250,000

  11. Preservation Purpose To maintain accessibility by copying to new formats and/or storing in appropriate environmental conditions

  12. Preservation Copying Transition to digital preservation formats First audio Second video Third film (some)

  13. Preservation Formats Open standards Industry standards Interoperability constraints Lack of open formats for video, film

  14. Preservation Formats Audio – bwf and flac Video – jpeg2000 Film – avi Always – the original

  15. Challenges Obsolescence Deterioration Workflow management Storage management Preservation formats

  16. Now and the Future New AV management system AV Digital Archive New Low Temperature Storage

  17. End thoughts Business systems The requirements of the archive The requirements of the stakeholders The requirements of the environment The requirements of the future

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