Officer Transition Information: Getting your ducks in a row

1. Officer Transition Information: Getting your ducks in a row President Secretary Vice President Marketing Chair Webmaster Marketing Coordinator Co-Chairs

2. Hopkins Groups Creating and Evaluating Position Descriptions Opening groups to new ideas and people Key Resources Transition Goals Trainings/Retreats Characteristics of high performing organizations Getting organized Topics to be covered

3. Hopkins groups • Student User Guide • Homepage • About us • News • Events • Photo Gallery • Documents • Forms • Service Hours • Elections • Manage

4. Hopkins groups-Roster • Updating your Primary • Maintaining Positions • Inviting members • Prospective/Pending members • Changing officer titles Don’t forget to check your “Maintain Roster” page for new members who are requesting to join your group. Wise duck says…

5. Creating and evaluating position descriptions • Who are your leaders? • Clearly outline: • Responsibilities • Minimum qualifications • Key event/training commitments • Office hours • Evaluate your model for officer selection • Election • Selection • Hybrid Approach Fill out your Officer Transition Report Worksheet, located in your Officer Transition binder. Wise duck says…

6. Opening your group to new ideas & people • Define your organizations commitment to diversity • The importance of getting new people involved • Set goals to recruit a diverse membership • Do not restrict group from diverse leadership though rigid eligibility requirements that can be limiting For a complete list of JHU officer requirements visit our website for the Student Organization Handbook. Wise duck says…

7. Key resources on campus • Student Organization Handbook • Event Planning Handbook • Office of Student Activities Staff Jason HeisermanDirector ,Student Activities Jheiserman@jhu.edu Jolle DavisFinancial Coordinator, Student Activities JDavi142@jhu.edu Check out our contact list of important JHU offices/services located in your Officer Transition binder. Wise duck says… Jillian RickerdAdministrative Assistant, Student Activities StudentActivities@jhu.edu

8. Setting your goals for transition • Make a statement! • Core values • Purpose • Vision • Mission • Goals • Action Steps Fill out the Maintaining Continuity: Transition Questions worksheet located in your Officer Transition binder. Wise duck says…

9. Group trainings/retreats • Individual group summer retreats • Hopkins 100 • Financial Training • Presidential Training • Senior Leadership Consultants Always keep your members emails up-to-date that way we can contact you for trainings, retreats and Activities Fairs! Wise duck says…

10. Characteristics of high performing organizations • Develop a strong leadership team • Evaluate position descriptions, evaluate your model of selection • Attract and retain quality people • Open positions to new ideas and people • Adopt a disciplined approach to business • Plan a minimum of 2meetings to set your goals for new officers • Make strategic use of technology • Use group binders or share information through Google Sites Don’t forget to give ALL passwords and budget information to new officers! Departing duck says…

11. Information for your group binder/Google Doc. • Your group’s mission statement • Constitution/Bylaws • Historical Perspective of your group • Agenda and minutes • Resources Get Organized Creating a constitution is easy with the Student Activities Constitution generator! Wise duck says…

12. Budget Advertising Scheduling Rooms Get organized cont… Do you know your budget number? Get it NOW from outgoing officers and put it in your phone. Wise duck says…

13. Technology Frequently used vendors Calendar Get organized cont… Highly effective groups are always highly organized groups! Wise duck says…

14. Now its time for you to take action, use the information from this presentation and begin the process of transitioning. Your group is looking at you to lead. So step up, get organized and get crackin! Go get started! Tru dat. Young duck says…