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Secure Web-based Functions for Death Certificate and Pathology Lab Follow-back Efforts

Web Plus Version 2 is a secure web-based application designed to collect cancer data, specifically for death certificate and pathology lab follow-back efforts. It provides a convenient platform for reporting from physicians' offices, low-volume facilities, and non-hospital sources, as well as facilitating interstate data exchange. With role-based access, file uploading, data editing, and email capabilities, Web Plus empowers central registries to meet the NPCR Program Standards for Electronic Data Exchange.

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Secure Web-based Functions for Death Certificate and Pathology Lab Follow-back Efforts

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  1. Web Plus Version 2: Secure Web-based Functions For Death Certificate and Pathology Lab Follow-back Efforts Kathleen Thoburn, Sanjeev Baral (CDC/NPCR Contractors), Joan Phillips, Joe Rogers, CDC NAACCR 2008 Annual ConferenceDenver, ColoradoJune 10, 2008 "The findings and conclusions in this report are those of the author(s) and do not necessarily represent the official position of the Centers for Disease Control and Prevention/the Agency for Chronic Disease."

  2. CDC–NPCR Web Plus Contacts Kathleen K. Thoburn, CDC/NPCR Contractor E-mail: kthoburn@cdc.gov Sanjeev R. Baral, CDC/NPCR Contractor E-mail: sbaral@cdc.gov

  3. Web Plus General Overview • Web-based application used to collect cancer data securely over the public Internet • Ideal for use by central registries for reporting from physicians’ offices, low volume facilities, non-hospital reporting sources, follow-back efforts, and interstate data exchange • Empowers central registries to meet the NPCR Program Standards for Electronic Data Exchange

  4. Web Plus Main Functions • Online Abstraction • File Uploading • Data Editing • Version 2: Death Certificate and Pathology Lab Follow-back • Supporting Functions • E-mail • Reports

  5. Web Plus Roles • Role-based access to functions • File Uploader • Facility Abstractor • Local Administrator • Central Registry Abstractor • Central Registry Administrator • Version 2: • Follow-back Supervisor • Follow-back Monitor

  6. Web Plus Follow-back • Follow-back Supervisor loads files of partially-filled abstracts generated from death certificate files • Notification to physicians to log in and update the abstracts sent via e-mail upon upload of file • Follow-back records in the NAACCR layout for import into Web Plus • Once posted, abstracts are processed via the regular Web Plus record flow • Can be rejected back to central registry for re-routing • Are released to central registry for review by Central Registry Abstractor/reviewer upon completion • Follow-back Supervisor and Monitors track follow-back abstracts to ensure their resolution

  7. Follow-back Supervisor Home Page • Uploads files of partially-filled follow-back abstracts • Manually adds follow-back abstracts online • Tracks follow-back abstracts by uploaded file or by facility • Generates and views Web Plus follow-back reports

  8. Load Follow-back File

  9. Send E-mail Notice

  10. Track Follow-back Requests by File

  11. Track Individual Abstracts

  12. Track Individual Abstracts – View Abstract

  13. Track Individual Abstracts – Re-Route Abstract

  14. Track Individual Abstracts – View History

  15. Track Follow-back Requests by Facility

  16. Track Individual Abstracts by Facility

  17. Add Follow-back Online

  18. Web Plus Follow-back Reports

  19. Web Plus Facility Abstractor Homepage

  20. Facility Abstractor Update Follow-back Abstract

  21. Facility Abstractor Reject Follow-back Abstract

  22. Web Plus Follow-back Reports

  23. Web Plus Administrator – Exporting Released Abstracts

  24. Web Plus Next Steps • Print follow-back letters in addition to e-mails • Enhance file and abstract export features • Enhance abstract and file submission notification to CCR staff • Allow for rejection of individual errant records • Tracking system to track rejected records to ensure resubmission • Expand Use of Web Plus

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