20A-3-302.Absentee voting -- No polling place for remote districts. (1) Whenever, on the 60th day before an election, there are 500 or fewer persons registered to vote in a voting precinct, the county legislative body of the county in which the voting precinct is located may elect to administer an election entirely by absentee ballot. (2) If the county legislative body of the county in which the voting precinct is located decides to administer an election entirely by absentee ballot, the county clerk shall mail to each registered voter within that voting precinct: (a) an absentee ballot; (b) a statement that there will be no polling place for the election; (c) instructions for returning the ballot that include an express notice about any relevant deadlines that the voter must meet in order for his vote to be counted; and (d) a warning, on a separate page of colored paper in bold face print, indicating that if the voter fails to follow the instructions included with the absentee ballot, he will be unable to vote in that election because there will be no polling place in the voting precinct on the day of the election. (3) Any voter who votes by absentee ballot under this subsection is not required to apply for an absentee ballot as required by this part. (4) (a) The county clerk of a county that administers an election entirely by absentee ballot shall: (i) obtain, in person, the signatures of each voter within that voting precinct before the election; and (ii) maintain the signatures on file in the county clerk's office. (b) (i) Upon receiving the returned absentee ballots, the county clerk shall compare the signature on each absentee ballot with the voter's signature that is maintained on file and verify that the signatures are the same. (ii) If the county clerk questions the authenticity of the signature on the absentee ballot, the clerk shall immediately contact the voter to verify the signature. (iii) If the voter does not confirm his signature on the absentee ballot, the county clerk shall: (A) immediately send another absentee ballot and other voting materials as required by this subsection to the voter; and (B) disqualify the initial absentee ballot.
We, the undersigned, Poll Workers of an election held at _____________________________________ Precinct ___________________ in ________________________________________________ County, Utah, on ________________________ Date, do certify that this bag contains all counted Absentee-Voter Envelopes in the amount of ____________________ for said precinct and for said election.
INSTRUCTIONS TO POLL WORKERS-Enclose in this bag, all empty Absentee-Voter envelopes. Fill out and sign the Certificate above.
We, the undersigned, Poll Workers of an election held at _____________________________________ Precinct ___________________ in ________________________________________________ County, Utah, on ________________________ Date, do certify that this bag contains all Provisional Ballots, and the Optical Scan Ballot Official Register in the amount of ____________________ Ballots, for said precinct and for said election.
INSTRUCTIONS TO POLL WORKERS-Enclose in this envelope, all Provisional Ballots, and the Optical Scan Ballot Official Register. Fill out and sign the Certificate above.
RE: Election Watchers
As a candidate for municipal office, you are entitled to appoint a “…person to act as a counting poll watcher to observe the counting of ballots [on Election Day], and another person to act as an inspecting poll watcher to inspect the condition and observe the securing of ballot packages.” (UCA 20A-3-201 (1)(b)(ii))
Your appointment of both a counting poll watcher and inspecting poll watcher to represent you must be made by written affidavit. (20A-3-201 (1)(b)(iii))
If you choose to appoint these poll workers, please sign and return the original, signed affidavit for each appointee, to the Town Hall by 1:00 pm on Tuesday, November 3, 2009.
Inspecting poll watchersshould be at the Town Hall by 6:30 pm on Tuesday, November 3, 2009. We expect the county election official to deliver the ballots to the town between 6:30 and 7:00 pm on Tuesday, November 3, 2009. Once ballots are received at the Town Hall the counting judges will begin removing ballots from the envelopes and putting them into the ballot box. The actual counting of the ballots will commence at 8:00 pm. Please have your counting poll watchers at the Town Hall by 8:00 pm so they can observe the counting.
Although the law provides for only the counting judges and watchers to be in attendance during the ballot counting (UCA 20A-4-102 (7)), the Town of Leeds has decided to permit the public to observe the counting process at Town Hall on Election Day. However, everyone that wishes to attend will be required to agree to follow certain stipulations (please find attached agreement).
I have attached the affidavit forms for your convenience.
Leeds Town Administrator