GRUNDTVIG

1. GRUNDTVIG “Volunteering: A way to European citizenship” 8th – 12th November de 2011 Santiago de Compostela - SPAIN

2. GRUNDTVIG Learning Partnerships • This is a framework for practical co-operation activities between organisations working in the field of adult learning. • The partnerships focus more on process, and aim to broaden in particular the participation of smaller organisations.

3. GRUNDTVIG Learning Partnerships • Trainers and learners work together on one or more topics of common interests. • This exchange of experiences, practices and methods contributes to: • an increased awareness of the varied European cultural, social and economic scene; • a better understanding of area of adult learning.

4. How to build a partnership Coordinator • Which partners should I have? -organisations from at least three countries 2. Coordinatororpartner? It is a team effort with people depending on each other. Coordinator: • Chance to be actively influencing and managingtheproject • A contact and management role • Collatesthereports and proposesanyamendments • Overall responsibility for the whole project Partner Partner

5. Application form • A. General information • B. Submission details • C. Applicant organizations • E-form:

7. D. Description of the proposed partnership • D.1. Summary. Translation • D. 2. Rationale: Why? • D. 3. Objectives and strategy: What and How? • D. 4. Results and outcomes • D. 5. European added value • D. 6. Impact • E. Project main focus: • Topics, educational fields, key competencies, horizontal issues

8. F. Project implementation • F.1. Distribution of tasks • F.2. Cooperation and communication • F.3. Participants involvement • F.4.Integration into ongoing activities • F.5. Evaluation • F.6. Dissemination and use of results

10. G. Participants and activities • G.1. Participants • G.2. Work programme • H. Requested EU funding • L. Submission • M. Signature by the Legal Representative

12. What makes a good application? • Meet the objectives and priorities of call for proposals • Elements in your application: • Summary of the project • Aims and objectives: clear and feasible • Project content and a clear and coherent work programme • Project organisation • Plan for follow up and evaluation of the project • Plan for dissemination of experiences and results

13. Financial Conditions of Partnerships • Two- year duration • Grants shall be awarded in the form of a lump sum to each partner as a contribution to all eligible partnership costs: - travel; - subsistence during mobility periods; - local project activities. • Lump sum amount depends on the number of mobility activities; • One mobility - travel abroad by staff and learners; • Each institution can apply for a different grant amount.

14. Financial Conditions of Partnerships • Lump sum: • 4 mobilities • 8 mobilities • 12 mobilities • 24 mobilities (16 learners and 8 staff) Not all the institutions have to choose the same amount.

15. Example in Spain • 4 mobilities 8.000 € • 8 mobilities 11.000 € • 12 mobilities 17.000 € • 24 mobilities 20.000 €

16. Requested lump sum • To bear in mind: • Size of the institution • Possibility/availability to travel • Project orientation • Teacher oriented • Student oriented:Involvement of students in travelling

17. Grant - type of mobility • Project meeting – • Head teacher study visit - • Teacher exchange - • Staff placement –

18. … what if we do not respect theminimum number of mobilities chosen? ANSWER : …the final grant amount will be reduced and the institution will have to reimburse the difference. So, choose the feasible number of mobilities

19. GRUNDTVIG Evaluation of partnership projects • Application has to be sent by each partner to the own National Agency; • Eligibility check; • Quality assessment; • Matching procedure; • Recommendation of Evaluation Committee; • Grant award decision by the legal body of National Agency. For other information, lump sums, application forms and deadlines please visit your NA or EC websites http://ec.europa.eu/education/index_en.htm

20. GRUNDTVIG LPAward criteria • Relevance; • Quality of the Partnership; • Impact and European added value; • Quality of the work programme; • Dissemination and exploitation of results.

21. Selection Process (1) • 21 February 2012 - Deadline for all coordinators to submit proposals on behalf of partnerships in the common language of the partnership. • Paper copies are sent by each participant organisation to its NA

22. Selection process (2) • Eligibility check and administrative national priorities by each National Agency. • Single quality assessment organised by the National Agency of the coordinating country. • Two external experts assess each proposal

23. Award criteria applicable to all countries (common European rate system) Awarded points (max 100) Budget allocation tool produces a list Approx 20% of applications on top are accepted Less than 50 points means rejection Middle band will receive national assessment Selection process (3)

24. Middle band partneshipswillreceive up to 15 points of nationalpriorities. • Budgetallocationtool produces anotherlistformiddle band. • Projectswillbeselectedaccordingtoavailablebudget in each country • Each NA Director will adopt the final decision. Selection process (4)

25. Frequent communication Clarity Commitment The will to compromise The project must be made part of the domestic plans Language(s) used ICT to be used in the project What needs to be considered when starting a project?

26. Monitoring progress and evaluation • Continuously reflect on processes and outcomes, • Monitor and integrate project activities • Websites: • QAS: Basic quality monitoring http://qas.programkontoret.se • NAVIGATOR http://www.oapee.es/oapee/inicio/pap/grundtvig/documentos.htm • SEALLL www.sealll.eu

27. Possible problems … • 1. Withdrawal of a partner • 2. Unclear division of tasks • 3. Lack of time and resources • 4. Language and communication problems • 5. Lack of support from your own organisation • 6. Unexpected problems

28. What to take into consideration? • Organisation structure • Curriculum in each country • Topics • Choose topic related to your interest • http://ec.europa.eu/dgs/education_culture/publ/pdf/grundtvig/success-stories_en.pdf • ICT facilities • Holidays Recommendations (1)

29. Recommendations (3) • At least 2 people in the organisation engaged in the project management • Plan the collaboration well ahead of time • Inform each other about working conditions • Agree on ways and frequency of communications • When you have received an e-mail, reply as soon as possible. Above all do reply! • Keep each other informed about irregularities (illness, holidays, etc.) • Correctness of the written material

30. Recommendations (4) ...and some more • Check the deadline - applications sent after the deadline will be rejected • Make sure that all fields in the application are filled in and are correct • No hand written applications will be accepted • Submission of application does not guarantee a project approval

31. Senior volunteering projects • Projectssupportpartnerships and exchanges of seniorvolunteersbetweenlocal organisationslocated in twocountriesparticipating in theEU’sLifelongLearningProgramme. • Eachorganisationsends and hosts up tosixvolunteersduring a two-yearproject. • Volunteers, whoshouldbeaged 50 and over, willusuallyspendfromthreetoeightweeksabroadworkingforprojects in fieldsincluding social protection, theenvironment, sport and culture.

32. Formal objectives • (1) To enable senior citizens to volunteer in another European country for any kind of nonprofit activity, as a form of informal learning activity. • (2) To create lasting partnerships between the host and sending organisations around a specific topic or target group, and thanks to the exchange of volunteers.

33. Each organisation will be expected to send 2–6 volunteers within a year, and to host 2– 6 volunteers within the same year. • Volunteers may move in a group or individually. Volunteers can only participate once. • Sending and hosting may take place at the same time but do not necessarily have to coincide.

34. Expected outputs • For the volunteers: • increase of personal, linguistic, social and intercultural skills, • contribution to the development and implementation of non-profit activities, • contribute to the community as an active citizen, and possibly the acquisition / development of specific task-related skills. • For the sending and hosting organisations: • exchange of experience, knowledge and good practices; • development of European collaboration around a particular theme (or several themes) and an intensified European outlook.

35. Key elements of a good project • Cooperation between the two organisations • Active involvement of both organisations and of a maximum number of staff in the project • The volunteer selection process • The preparation phase • Provisions to include people with fewer opportunities • The volunteering period and the volunteers’ tasks • The support and training offered to volunteers

36. Key elements of a good project • The role of the mentor • Risk prevention and management measures • Active involvement of volunteers in the activity • Social and personal development of volunteers, including the learning opportunities the project offers the volunteers • The acknowledgement of the volunteer’s contribution • Adequate practical arrangements (board and lodging, transport, insurance, linguistic support, etc.) • Evaluation of the project

37. Steps to set up the project • 1. Start by defining the objectives of the project. • Examples around a common topic: reinforcing or developing twinning activities between two towns, exchanging ideas about how to run a local history museum or a hospital, library, setting up an exhibition for both cities to help discover each other’s national culture, etc. • Examples around a common target group: exchange of experience between organisations working on social inclusion of specific target groups (e.g. ex-offenders, disabled people, etc.), exchange of experiences between cities on projects to improve the integration of migrants, development of methods and projects for intergenerational cooperation, etc.

38. Steps to set up the project • 2. Decide on the methodology and processes of the project • 3. Study how the exchange of senior volunteers can support this project. • Volunteers could then be of two categories: • experienced local volunteers who can support the project through their knowledge and experience of the organisation’s activity • members of the target group of the two organisations, for whom volunteering abroad may be a new experience or a step towards their reintegration / participation. So the project should carry on beyond the volunteers’ exchange as far as possible, and develop into a sustainable partnership.

39. About volunteers’ tasks the volunteer’s activities should be meaningful for the organisation and fit into the larger framework of the partnership the staff of the hosting organisation should be involved in the project and especially in defining the volunteer’s tasks and organising the support system there should be space for volunteers to develop their own project, or at least the project should offer enough flexibility for volunteers to propose new ideas volunteers should have enough activities throughout the week to keep them busy.

40. About volunteers’ tasks • Care should be taken that the physical / health situation of volunteers allows them to be active all week long • the tasks present a real interest for the volunteer. • volunteering activities should give volunteers a chance to discover or be in contact with the local community • the HO identifies the skills, competencies and qualities required for the task to be performed • tasks are clearly defined, and a learning agreement is signed between Host Organisation, Sending Organisation and Volunteer.

41. Bear in mind • The volunteering activity should… • be non-profit-making • provide real learning opportunities • Grundtvig senior volunteering projects are not… • occasional, unstructured, part-time volunteering • an internship in an enterprise • a paid job and must not substitute paid jobs • exploitation of cheap workforce • a recreation or tourist activity • a language course • a period of study or vocational training abroad or a study visit

42. Phases of the project • Before leaving: • Linguistic preparation • Pre-departure training • Participants’ perception, adaptability, expectations, • raising cultural awareness, legal issues, safety, • information on host project / country, tasks to be • performed, readiness for an international experience, • identification of skills which could be used, etc.

43. Phases of the project • Immediately upon arrival: • On-arrival training • Introduction to the country, city, organisation, staff, • users, tasks, expectations, linguistic introduction, etc. • During the stay: • Linguistic support • Task related support • Personal support

44. Phases of the project • Upon return: • Debriefing • Reintegration and evaluation of the stay abroad • Follow-up • Using the experience back home

45. Funding request

46. Funding request

47. Useful links • http://www.oapee.es/dctm/weboapee/pap/grundtvig/voluntariado/guia-ayuda-proyectos-voluntariado.pdf?documentId=0901e72b80d3c9f1 • http://www.seven-network.eu/site/files/handbook-eng.pdf • http://www.seven-network.eu/site/?q=node/93.

48. Find partners: http://ec.europa.eu/education/grundtvig/doc2340_en.htm • Find all information: http://ec.europa.eu/education/grundtvig/doc872_en.htm

49. Thank you and good luck!!!!