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Interagency Contracting Updates

Interagency Contracting Updates. Incident Business Workshop May 8, 2013. R6 Fire and Aviation Contracting Team (FACT). Responsible for all preseason IBPAs VIPR Competitive Source List Resources Regional Aviation Contracts/Agreements Personnel Updates. Aviation - Helicopters.

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Interagency Contracting Updates

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  1. Interagency Contracting Updates Incident Business Workshop May 8, 2013

  2. R6 Fire and Aviation Contracting Team (FACT) • Responsible for all preseason IBPAs • VIPR Competitive • Source List Resources • Regional Aviation Contracts/Agreements • Personnel Updates

  3. Aviation - Helicopters • R6 CWN Type III Helicopters • Year 3 of 4 • Status Quo • R6 Exclusive Use Type III Helicopters • Exclusive Use – Final Year of Contract • 4 Bases: John Day, Prineville, Wenatchee (2)

  4. Aviation – Light Fixed Wing • CWN Light Fixed Wing • New BPAs awarded 2013 • 14 Vendors & 29 aircraft • Down from 20 & 57 • Air Attack • LaGrande & Wenatchee – Year 2 of 3 • Redmond & Klamath Falls – Year 1 of 3

  5. ICPI • Incident Contract Project Inspector • Officially S-262 • Trained/Qualified ICPIs do not need to retake!! • No R6 Training in 2013 • Considering Refresher for 2014 • Other Regions training/ordering • ODF • Ordering CRNW

  6. Rental Cars – Forest Service Three options for 2013: 1) Travel Card • On-Road Vehicles • Renter pays direct 2) BPA(s) • Enterprise • Off-Road Vehicles 3) GSA RSVP • Numerous Vendors • All Vehicles • Longer term rentals

  7. Rental Cars - BPA • Ordering Procedures = same as last year • Incident Admin = same as last year • Invoice Submittal = send to FACT • Payment = made by FACT

  8. Agreement Updates • New IBPAs: • Water Handling • Heavy w/Water (skidgines, pumper cats) • Fallers • Reefers • Weed Wash • Finance Copies • http://www.fs.fed.us/business/incident/viprfinance.php

  9. DOI - BLM Fire Suppression: Use ODF Crew Agreements and FS IBPAs – orders placed by Dispatchers Fire Suppression when no agreement in place (such as toilets): Incident-Only EERA established by Warranted CO – once EERA established, orders placed by Dispatchers Severity or Prescribed Fire – Not considered an emergency (threat to life or property) – order must be placed by a Warranted CO

  10. DNR ContractingLocal & State Agreements • Region agreements dozers, meals, fallers • Fire District Resources permanent staff, volunteers, equipment • Statewide Call-When-Needed agreements kitchens, toilets, showers, aircraft

  11. DNR ContractingFederal Agreements • Utilize R6 Water Handling Agreement DPL (except IA) • Utilize R6 Crew Agreement • Honor rates for any federal agreement, but may not be able to honor conditions

  12. 2013 Interagency Incident Business Procurement & Dispatch Conference INTERAGENCY FIREFIGHTING CREW AGREEMENT

  13. IFCA • An “Interagency” Agreement • Provides 20-person private resource wildland firefighting crews. • ODF administers on behalf of the states and federal agencies identified in the PNWCG Master Agreement. • Oregon Dept. of Forestry, Washington DNR • Coos FPA, Douglas FPA, Walker Range FPA • BIA, BLM, NPS, USFS, USFW

  14. 2013 IFCA • Original term is for ~2 years (11/30/14) with the option of four additional 1-year extensions. • Awarded 3/22/2013. • 51 Contractors • 173 Crews & 12 STL’s • Crews will be available for dispatch when crew manifest requirements have been met (by June 1).

  15. Significant Changes • C 1.1 - Severity/Preparedness is now compensable at the full Contract Rate (no longer at 85%). • C 3.1 - More language was added to clarify that a ‘Paid Meal Period’ will not be paid if not documented. (If not documented, Govt. may deduct ½ hour.) • C 5.5 and C 5.7 - Added language that “If Contractor Crew does not utilize the approved lodging, no payment will be made by Government.” Approval must be documented by Government on the Resource Order. Lodging & Meals are now paid at the Per Diem rate only & not at actual costs.

  16. Significant Changes (Cont.) • C 6.1 - SHIFT BRIEFINGS– Deleted language that allows additional crew members to be paid for shift briefing. CRWB is only paid. • E 3.2.3 - Number of trainees allowed on an incident changed from 2 to 3 for the duration of the assignment (cannot be switched out). Restriction of “every 5 days” removed. • F 2.5 - Added language to include requirement to register rental vehicles, with USDOL, that are used to transport crew members.

  17. Dispatching • Use Best Value Ranking by Host Site. • Initial Attack – a closer crew in a Host Site may be used over a higher ranked crew (be careful on reasoning for “closer”). DOCUMENT on Resource Order. • When several crews within a Host Site can meet desired delivery for IA, use Best Value Ranking. • Government shall allow safe and reasonable assembly and travel time to Incident.

  18. Contractors and Crews 2007 IFCA - 1-year Agreement with a 1-year extension 2009 IFCA - 2-year Agreement with two 1-year extensions

  19. Crews on Fires

  20. Web Page http://www.oregon.gov/odf/pages/fire/ops/iaca.aspx • IFCA and Amendments • Contractors’ Public Contact Info • Award Summary Sheets • Helpful Forms • Performance Evals • Manifests • Inspection Form

  21. Contact Info • Cindy Beck, Contract Services Coordinator – 503.945.7283, cbeck@odf.state.or.us • Contract Administration, Compliance Concerns, Incident Contact, Claims Resolution, Payment Issues • Steve Johnson, Compliance Officer – 503.945.7422, sjohnson@odf.state.or.us • WCFT Notifications, Contractor Training Records, Monitoring, Compliance Concerns, Manifest Questions/Concerns • Vacant, Contract Officer – 503.945.7479 • Duty Officer (fire season only) – 503-931-0559 Fax: 503.945.7494 2600 State St, Salem, OR 97310

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