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Department of Energy Condition Assessment Information System

Department of Energy Condition Assessment Information System. 2014 FIMS Annual Training Adam Pugh. March 2014. Discussion Points. CAIS 101 What is CAIS ? Sites Currently Using CAIS Link to FIMS Work Breakdown Structure Functionality Screenshots Reports CAIS 2.0

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Department of Energy Condition Assessment Information System

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  1. Department of Energy Condition Assessment Information System 2014 FIMS Annual Training Adam Pugh March 2014

  2. Discussion Points • CAIS 101 • What is CAIS? • Sites Currently Using CAIS • Link to FIMS • Work Breakdown Structure • Functionality • Screenshots • Reports • CAIS 2.0 • Goals for CAIS 2.0 • Back to the Basics • Prospective User Interface Change • Future Capabilities • CostWorks Sustainment Modeling • CAIS Support

  3. What is CAIS? • The Condition Assessment Information System (CAIS) is DOE’s in-house inventory system for recording the current physical condition of real property assets. • Costs are classified by building elements in the UNIFORMAT II formatting system. • It is a deficiency-based (repair needs) unit cost estimating system. • It uses RSMeandata. • It breaks down the repair needs cost at the asset, system, and/or component level. • CAIS meets all requirements describe in DOE Order 430.3b, Real Property Asset Management.

  4. Sites Currently Using CAIS • EE, National Renewable Energy Lab • FE, National Engineering Technology Lab • EM, Depleted Uranium Hexafluoride(DUF6) Paducah • EM, Depleted Uranium Hexafluoride(DUF6) Portsmouth • EM, River Protection • EM, Paducah Gaseous • EM, Portsmouth Gaseous • EM, Richland Operations Office • EM, Savannah River Site • EM, Waste Isolation Pilot Plant • EM, Grand Junction • NNSA, Nevada Test Site (Nevada National Security Site) • NNSA, Livermore National Lab • NNSA, Los Alamos National Lab • NNSA, Office of Secure Transportation • NNSA, PantexPlant • NNSA, Y-12 National Security Complex • NE & EM, Idaho National Lab • SC, SLAC National Accelerator Lab

  5. CAIS Link to FIMS DOE RS Means Models CostWorks

  6. CAIS Functionality • The CAIS database is built off inspection units, which means the user only enters data when a deficiency is identified. • Deficiency can be costed out by repair cost or a replacement cost. • Each cost can be developed by a percentage or by a total replacement for the inspected component. • CAIS has standard and ad hoc query reports.

  7. CAIS WorkBreakdown Structure CAIS is linked to FIMS in real time

  8. CAIS Screenshots Asset List

  9. CAIS Screenshots Inspection List

  10. CAIS Screenshots • Inspection Unit Screen

  11. CAIS Screenshots DeficiencyOptionsfor an Inspection

  12. CAIS Reports DeficiencyReports

  13. CAIS Reports DeferredMaintenance by System Portfolio(Building, Site, Program)

  14. Goals for CAIS 2.0 • Goal 1: Consistent data input in CAIS. • Goal 2: Eliminate unwarranted data elements. • Goal 3: Improve the user experience. • Goal 4: Provide capabilities beneficial to Headquarters Program Offices. • Goal 5: Increase the number of DOE sites that use CAIS.

  15. Back to Basics What are the minimum inputs needed to get a deficiency cost? • Volume • WBS • Component • Type • Description Inputs • Inspector ID • Discipline • Location • Quantity • Condition • Urgency • Inspection Date • Deferred (YES/NO) • Rehab and Improvement Costs (RIC) Flag (YES/NO) Outputs • Replacement Deficiency Cost • Repair Deficiency Cost • Official Deficiency Cost • Estimated Deficiency Cost

  16. Prospective User Interface Change Have the capability to turn ON/OFF user fields such as the ones below Inspection • Deficiency Cost • Deferred Maintenance Project • Construct Maintenance Project with Deficiency Cost Rpv Models • Construct RPV Models Reporting • Standard Reports • Ad-Hoc Reports

  17. Future Capabilities • Integrate sustainment maintenance modeling currently in DOE CostWorksinto CAIS. • Store modified RPV DOE models in CAIS to eliminate sites reproducing the models each year. • Link the deficiency (repair need) element in CAIS to FIMS. • Enhance current project capabilities within CAIS.

  18. Cost Works Sustainment Modeling

  19. CAIS Support • CAIS Website: http://caisinfo.doe.gov • DOE RS Means Models: http://caisinfo.doe.gov/CWModels.htm • RS Means CostWorks: http://caisinfo.doe.gov/CostWorks.htm • CAS Documentation: http://caisinfo.doe.gov/sofdoc.htm • Monthly Teleconference • Annual Meeting: October 2014, Nevada Site Office • CostWorks Training: Annual and Upon Request • CAIS and CAS Training: 29 April 2014 – 1 May 2014, Nevada Site Office: http://caisinfo.doe.gov/Training.htm

  20. Questions Adam Pugh Department of Energy Office of Acquisition and Project Management Phone: (202)-287-1397 adam.pugh@hq.doe.gov

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