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Love Triangle: Faculty, Me and OSP

Introduction . Erika Cottingham- Grant Manager, Division of Child and Adolescent Psychiatry, Cincinnati Children's Hospital Medical CenterTana Housh, CRA- Director, Sponsored Research Services, Grants Management Division, University of CincinnatiJeff Ritchie- Gants Management Analyst, Aurora Hea

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Love Triangle: Faculty, Me and OSP

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    1. Love Triangle: Faculty, “Me” and OSP Becoming an Expert in the Field Welcome- ErikaWelcome- Erika

    2. Introduction Erika Cottingham- Grant Manager, Division of Child and Adolescent Psychiatry, Cincinnati Children’s Hospital Medical Center Tana Housh, CRA- Director, Sponsored Research Services, Grants Management Division, University of Cincinnati Jeff Ritchie- Gants Management Analyst, Aurora Healthcare Intro- ErikaIntro- Erika

    3. Outcomes Attendees will better understand how to address pre-award administration issues for department administrators, e.g.: managing heavy deadlines, budget preparation strategies/tools, Coordinating proposals where investigators are in different departments Maintaining PI Current & Pending Support data Funding Searches Jeff RitchieJeff Ritchie

    4. How do you fit all the pieces together? Have you ever wondered what it takes to make that match made in heaven when it comes to research administration? It’s like being caught up in a real life “love triangle”. Scenario 1: You’re committed to your faculty member, he or she is great at what they do but when it comes to managing their research, they don’t have a clue. Your OSP office gets “the other woman” syndrome and they feel as if they’re the enemy. Here you are, caught in the middle. Your faculty wants an answer other than what you gave him/her. You feel like your cheating with OSP because you’re getting a second opinion. How do you ensure a great working relationship between the two and manage to get away with a “menagez-trois”? Scenario 2: Do you sometimes feel like a “gopher” with multiple tasks that encompass your position? Kind of like the blanket term that ends all job descriptions, “and other duties as assigned…” You’re in a professional field but your job smells like that of a faculty member’s personal assistant. We’re here to help you figure out the puzzle and begin to put the pieces together. In order to gain everyone’s respect and maintain a little self-respect, you must become an “expert in the field”.Have you ever wondered what it takes to make that match made in heaven when it comes to research administration? It’s like being caught up in a real life “love triangle”. Scenario 1: You’re committed to your faculty member, he or she is great at what they do but when it comes to managing their research, they don’t have a clue. Your OSP office gets “the other woman” syndrome and they feel as if they’re the enemy. Here you are, caught in the middle. Your faculty wants an answer other than what you gave him/her. You feel like your cheating with OSP because you’re getting a second opinion. How do you ensure a great working relationship between the two and manage to get away with a “menagez-trois”? Scenario 2: Do you sometimes feel like a “gopher” with multiple tasks that encompass your position? Kind of like the blanket term that ends all job descriptions, “and other duties as assigned…” You’re in a professional field but your job smells like that of a faculty member’s personal assistant. We’re here to help you figure out the puzzle and begin to put the pieces together. In order to gain everyone’s respect and maintain a little self-respect, you must become an “expert in the field”.

    5. Managing Heavy Deadlines Proactive Organized Educated Tools Inventive Contacts Tana HoushTana Housh

    6. Budget Preparation- Strategies and Tools Start Early Identify personnel requirements Who? When? How much? “Quick & Dirty” Budget Estimates Jeff RitchieJeff Ritchie

    7. Budget Preparation- Strategies and Tools Own the Process Be the EXPERT on budgeting Prepare, Prepare, Prepare Delegate, Delegate, Delegate Control the Agenda Jeff RitchieJeff Ritchie

    8. Budget Preparation- Strategies and Tools Know the Sponsor Guidance Read it and then read it again Is the Institution/Investigator eligible? Budget/Scope limitations? Matching Requirements? Jeff RitchieJeff Ritchie

    9. Budget Preparation- Strategies and Tools Quality Check – Always! Double-Check your tools for “gremlins” Have a Buddy (and Be a Buddy) Review the entire package Debrief & Discuss Jeff RitchieJeff Ritchie

    10. Coordinating Proposals with multiple PIs and departments Multiple investigators from same institution Multiple investigators from different institution NIH Co-PI Initiative Erika CottinghamErika Cottingham

    11. Coordinating Proposals with multiple PIs and departments Establish a pre-proposal meeting as soon as you’re notified of the submission Establish a timeline and expectations Follow-up and follow-thru Meet with grant administrators and business people in all departments and institutions that will be involved in the submission process. Establish a timeline of receipt dates and expectations, giving leeway for delays and also allowing time for you to put the final proposal together for review and submission. Keep on top of investigators for science and others for budgets and other components necessary for the submission. Meet with grant administrators and business people in all departments and institutions that will be involved in the submission process. Establish a timeline of receipt dates and expectations, giving leeway for delays and also allowing time for you to put the final proposal together for review and submission. Keep on top of investigators for science and others for budgets and other components necessary for the submission.

    12. Maintaining Current and Pending Support Keep current and pending support separate Update current support with any PAF changes Update pending support with any new proposal Update both current and pending support in the event of a new award Erika CottinghamErika Cottingham

    13. Funding Searches Community of Science http://www.cos.com/ Illinois Researcher Information Service http://www.library.uiuc.edu/iris/ Federal Business Opportunities http://www.fedbizopps.gov Tana HoushTana Housh

    14. Funding Searches cont. Sponsored Programs Information Network http://SPIN2000.infoed.org GrantsNet Express via membership in the American Association for the Advancement of Science http://www.aaas.org/ State Science and Technology Institute (SSTI) http://www.ssti.org/

    15. Completing the Triangle Jeff RitchieJeff Ritchie

    16. żżQuestions??

    17. Contacting Us Erika Cottingham- Grant Manager, Division of Child and Adolescent Psychiatry, Cincinnati Children’s Hospital Medical Center Tana Housh, CRA- Director, Sponsored Research Services, Grants Management Division, University of Cincinnati Jeff Ritchie- Gants Management Analyst, Aurora Healthcare ErikaErika

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