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EMAIL

EMAIL. Communicating electronically: one computer to another computer. Email Requirements. Computer ISP: Internet Service Provider Email Address. Email Address. No spaces between any of the 3 parts Username: gjohnson ISP: @quest Domain: net gjohnson@qwest.net Yname@davis.k12.ut.us.

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EMAIL

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  1. EMAIL Communicating electronically: one computer to another computer

  2. Email Requirements • Computer • ISP: Internet Service Provider • Email Address

  3. Email Address • No spaces between any of the 3 parts • Username: gjohnson • ISP: @quest • Domain: net gjohnson@qwest.net Yname@davis.k12.ut.us

  4. Types of Domains EDU GOV MIL COM NET INT ORG

  5. What Can You Do With Email? • Delete It • Move or Save It • Print It • Forward It • Reply to It

  6. It is more important than ever that today’s business students learn the concepts and appropriate applications of email systems rather than only the keystrokes

  7. Advantages of Email • Information can be distributed faster to many people • People can respond faster • Saves Time and Money • Time zones—No Problem • Eliminates telephone tag • Can read at one’s own convenience • Messages composed and delivered any time regardless of holidays or weekends.

  8. Disadvantages of Email • Email is not private • Permanent record of email message is stored by ISP—even deleted messages • Email can be placed under subpoena • Once sent, it cannot be retracted (there are exceptions) • You lose control. Any email can be forwarded easily by the recipient to anyone the recipient chooses

  9. Guidelines for Email • One subject per message: ALWAYS USE SUBJECT LINE • What would your reaction be to the message? • Message needs to be correct, concise, and clear • Maintain goodwill of recipient • Use paragraphs • When replying only include enough of the original message to make sense. • Remember common courtesies like “Please” and “Thank you”

  10. Signature • Use signature on your messages • Usernames can be anonymous • Your personal business card ***************************************** Susan Heath Layton High Business Department Sheath@dsdmail.net Every obstacle introduces a person to himself ******************************************

  11. Netiquette • Proper protocol when using email • What’s acceptable and what is not • By using email you agree to abide by the protocol • CAPS = shouting • SPAM: unwelcomed email and advertisements

  12. Emoticons • Transmits an emotion in email :) or :-)Expresses happiness, sarcasm, or joke :( or :-(Expresses unhappiness :] or :-]Expresses jovial happiness :[ or :-[Expresses despondent unhappiness :D or :-D Expresses jovial happiness :I or :-I Expresses indifference :-/ or :-\Indicates undecided, confused, or skeptical. Also :/ or :\.:Q or :-Q Expresses confusion:S or :-S Expresses incoherence or loss of words :@ or :-@Expresses shock or screaming :O or :-O Indicates surprise, yelling or realization of an error ("uh oh!")

  13. Acronyms • Abbreviations used for common phrases. • Recipient needs to know the acronym’s meaning • AAMOF: as a matter of fact • BBFN: bye bye for now • BFN: bye for now • BTW: by the way • BYKT: but you knew that • CMIIW: correct me if I'm wrong • <G>Grinning • <J>Joking • <L>Laughing • <S>Smiling • <Y>Yawning

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