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Email. U3A New Technology 4 March 2013 Mike Hender. Download this information from:. hender.net/u3a NB: 5MB. Questions. Do I need email or could I just use Texts, Facebook and Twitter? What's the best mail service to use? Should I use a browser or client based mail ?

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Email

U3A New Technology

4 March 2013

Mike Hender


Download this information from:

hender.net/u3a

NB: 5MB


Questions

  • Do I need email or could I just use Texts, Facebook and Twitter?

  • What's the best mail service to use?

  • Should I use a browseror clientbased mail ?

  • How can I reduce the clutter in my inbox?

  • How do I reduce SPAM and Virus attacks?

  • How do I find an old email?

  • How do I set up email accounts on computer, tablet, and phone and keep them in synch?

  • How do I backup my mail?

  • How do I send to a group?


Do I need email or could I just use Texts, Facebook and Twitter?


Text or Email?

Text – any phone

  • Just a phone number

  • Instant/Push

  • Photos taken on phone

  • Character limit (140)

Smartphone Email

  • Need email address

  • ‘Less instant’

  • Any photo

  • Any document

  • Copies, Archive, Folders

  • No character limit


Texts on iPhone


Facebook?


What's the best mail service to use?

e.g. [email protected]

e.g. [email protected]

e.g. [email protected]

e.g. [email protected]


How I keep it simple

You

Main

account

[email protected]

IMAP

Me


How I keep it simple

You

Backup

accounts

Apple

account

Main

account

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

IMAP

Old business

account


How I keep it simple

You

Main

account

[email protected]

IMAP


Should I use ‘browser’ mail or a mail ‘client’?

“Hmmm, let me think, . . . what exactly are they?”


Browser or Client?

Internet


Browser Based Hotmail – connected


Browser Based Gmail – connected


Browser Based Mail – not connected


Native Mail Clients – Microsoft

MS Office Outlook


Native Mail Clients – Microsoft

‘Hotmail’ Outlook


Native Mail Clients – Microsoft

Windows 8 Mail


Native Mail Clients – Apple

MacBook

IOS 6


Android (Nexus 7)


Mail clients don’t have to be online . . .

. . . To read and write messages


How can I reduce the clutter in my inbox?


How can I reduce the clutter in my inbox?

Oh Dear !


1. Learn to love your SPAM/JUNK button!

It learns on the job!


2. Folders!

  • Set up some folders

  • Always empty your inbox

  • But how do I remember my actions?


3. Move to Folder and Add to Tasks


How to reduce SPAM and Virus attacks?

Some are blindingly obvious!


Others not so obvious . . .


Security Actions

  • Anti virus and Firewall ON

  • Spam Filter (if appropriate) ON

  • Be alert and use your common sense


How do I find an old email?


How do I find an old email?

“Where did I put that email from Susan?”


How do I set up email accounts on computer, tablet, and phone and keep them in synch?


You may be lucky!


Protocols

  • POP3

    • Incoming, deletes message from the server

  • IMAP

    • Incoming, retains message on the server

  • SMTP

    • Outgoing, most difficult to set up


Email Clients – the Beauty of IMAP

Outlook

Mac Mail

IMAP Server

Android Mail

Hotmail/Outlook

Windows 8 Mail

IOS

Mail


Setting up Email on iPhone and iPad


How do I backup my mail?


Backing Up Mail

  • Use IMAP plus a CLIENT

  • Forward to another email address

  • Back up your mail folders

  • Back up your PC


Backing Up Mail

Backup

accounts

Main

account

[email protected]

[email protected]

[email protected]

IMAP


How do I send to a group?

Examples: Family, U3A, Close friends . . .

  • Use Facebook or Google+

  • Keep a Word file of email addresses and then copy and paste into the ‘To:’ field

  • Build a ‘Distribution Group’ in your mail system


Demonstration

HDMI

Wi-Fi

Wi-Fi


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