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Email. U3A New Technology 4 March 2013 Mike Hender. Download this information from:. NB: 5MB. Questions. Do I need email or could I just use Texts, Facebook and Twitter? What\'s the best mail service to use? Should I use a browser or client based mail ?

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U3A New Technology

4 March 2013

Mike Hender

download this information from

Download this information from:


  • Do I need email or could I just use Texts, Facebook and Twitter?
  • What\'s the best mail service to use?
  • Should I use a browseror clientbased mail ?
  • How can I reduce the clutter in my inbox?
  • How do I reduce SPAM and Virus attacks?
  • How do I find an old email?
  • How do I set up email accounts on computer, tablet, and phone and keep them in synch?
  • How do I backup my mail?
  • How do I send to a group?
text or email
Text or Email?

Text – any phone

  • Just a phone number
  • Instant/Push
  • Photos taken on phone
  • Character limit (140)

Smartphone Email

  • Need email address
  • ‘Less instant’
  • Any photo
  • Any document
  • Copies, Archive, Folders
  • No character limit
should i use browser mail or a mail client
Should I use ‘browser’ mail or a mail ‘client’?

“Hmmm, let me think, . . . what exactly are they?”

mail clients don t have to be online
Mail clients don’t have to be online . . .

. . . To read and write messages

2 folders
2. Folders!
  • Set up some folders
  • Always empty your inbox
  • But how do I remember my actions?
how to reduce spam and virus attacks
How to reduce SPAM and Virus attacks?

Some are blindingly obvious!

security actions
Security Actions

  • Anti virus and Firewall ON
  • Spam Filter (if appropriate) ON
  • Be alert and use your common sense

how do i find an old email1
How do I find an old email?

“Where did I put that email from Susan?”

  • POP3
    • Incoming, deletes message from the server
  • IMAP
    • Incoming, retains message on the server
  • SMTP
    • Outgoing, most difficult to set up
email clients the beauty of imap
Email Clients – the Beauty of IMAP


Mac Mail

IMAP Server

Android Mail


Windows 8 Mail



backing up mail
Backing Up Mail
  • Use IMAP plus a CLIENT
  • Forward to another email address
  • Back up your mail folders
  • Back up your PC
how do i send to a group
How do I send to a group?

Examples: Family, U3A, Close friends . . .

  • Use Facebook or Google+
  • Keep a Word file of email addresses and then copy and paste into the ‘To:’ field
  • Build a ‘Distribution Group’ in your mail system