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Email. U3A New Technology 4 March 2013 Mike Hender. Download this information from:. hender.net/u3a NB: 5MB. Questions. Do I need email or could I just use Texts, Facebook and Twitter? What's the best mail service to use? Should I use a browser or client based mail ?

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Email

Email

U3A New Technology

4 March 2013

Mike Hender


Download this information from

Download this information from:

hender.net/u3a

NB: 5MB


Questions
Questions

  • Do I need email or could I just use Texts, Facebook and Twitter?

  • What's the best mail service to use?

  • Should I use a browseror clientbased mail ?

  • How can I reduce the clutter in my inbox?

  • How do I reduce SPAM and Virus attacks?

  • How do I find an old email?

  • How do I set up email accounts on computer, tablet, and phone and keep them in synch?

  • How do I backup my mail?

  • How do I send to a group?


Do i need email or could i just use texts facebook and twitter
Do I need email or could I just use Texts, Facebook and Twitter?


Text or email
Text or Email?

Text – any phone

  • Just a phone number

  • Instant/Push

  • Photos taken on phone

  • Character limit (140)

Smartphone Email

  • Need email address

  • ‘Less instant’

  • Any photo

  • Any document

  • Copies, Archive, Folders

  • No character limit




What s the best mail service to use
What's the best mail service to use?

e.g. [email protected]

e.g. [email protected]

e.g. [email protected]

e.g. [email protected]


How i keep it simple
How I keep it simple

You

Main

account

[email protected]

IMAP

Me


How i keep it simple1
How I keep it simple

You

Backup

accounts

Apple

account

Main

account

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

IMAP

Old business

account


How i keep it simple2
How I keep it simple

You

Main

account

[email protected]

IMAP


Should i use browser mail or a mail client
Should I use ‘browser’ mail or a mail ‘client’?

“Hmmm, let me think, . . . what exactly are they?”



Browser based hotmail connected

Browser Based Hotmail – connected


Browser based gmail connected

Browser Based Gmail – connected




Native mail clients microsoft1
Native Mail Clients – Microsoft

‘Hotmail’ Outlook





Mail clients don t have to be online
Mail clients don’t have to be online . . .

. . . To read and write messages





2 folders
2. Folders!

  • Set up some folders

  • Always empty your inbox

  • But how do I remember my actions?



How to reduce spam and virus attacks
How to reduce SPAM and Virus attacks?

Some are blindingly obvious!



Security actions
Security Actions

  • Anti virus and Firewall ON

  • Spam Filter (if appropriate) ON

  • Be alert and use your common sense


How do i find an old email
How do I find an old email?


How do i find an old email1
How do I find an old email?

“Where did I put that email from Susan?”




Protocols
Protocols

  • POP3

    • Incoming, deletes message from the server

  • IMAP

    • Incoming, retains message on the server

  • SMTP

    • Outgoing, most difficult to set up


Email clients the beauty of imap
Email Clients – the Beauty of IMAP

Outlook

Mac Mail

IMAP Server

Android Mail

Hotmail/Outlook

Windows 8 Mail

IOS

Mail




Backing up mail
Backing Up Mail

  • Use IMAP plus a CLIENT

  • Forward to another email address

  • Back up your mail folders

  • Back up your PC


Backing up mail1
Backing Up Mail

Backup

accounts

Main

account

[email protected]

[email protected]

[email protected]

IMAP


How do i send to a group
How do I send to a group?

Examples: Family, U3A, Close friends . . .

  • Use Facebook or Google+

  • Keep a Word file of email addresses and then copy and paste into the ‘To:’ field

  • Build a ‘Distribution Group’ in your mail system


Demonstration
Demonstration

HDMI

Wi-Fi

Wi-Fi


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