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Email. U3A New Technology 4 March 2013 Mike Hender. Download this information from:. hender.net/u3a NB: 5MB. Questions. Do I need email or could I just use Texts, Facebook and Twitter? What's the best mail service to use? Should I use a browser or client based mail ?

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Email

Email

U3A New Technology

4 March 2013

Mike Hender


Download this information from

Download this information from:

hender.net/u3a

NB: 5MB


Questions

Questions

  • Do I need email or could I just use Texts, Facebook and Twitter?

  • What's the best mail service to use?

  • Should I use a browseror clientbased mail ?

  • How can I reduce the clutter in my inbox?

  • How do I reduce SPAM and Virus attacks?

  • How do I find an old email?

  • How do I set up email accounts on computer, tablet, and phone and keep them in synch?

  • How do I backup my mail?

  • How do I send to a group?


Do i need email or could i just use texts facebook and twitter

Do I need email or could I just use Texts, Facebook and Twitter?


Text or email

Text or Email?

Text – any phone

  • Just a phone number

  • Instant/Push

  • Photos taken on phone

  • Character limit (140)

Smartphone Email

  • Need email address

  • ‘Less instant’

  • Any photo

  • Any document

  • Copies, Archive, Folders

  • No character limit


Texts on iphone

Texts on iPhone


Facebook

Facebook?


What s the best mail service to use

What's the best mail service to use?

e.g. [email protected]

e.g. [email protected]

e.g. [email protected]

e.g. [email protected]


How i keep it simple

How I keep it simple

You

Main

account

[email protected]

IMAP

Me


How i keep it simple1

How I keep it simple

You

Backup

accounts

Apple

account

Main

account

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

IMAP

Old business

account


How i keep it simple2

How I keep it simple

You

Main

account

[email protected]

IMAP


Should i use browser mail or a mail client

Should I use ‘browser’ mail or a mail ‘client’?

“Hmmm, let me think, . . . what exactly are they?”


Browser or client

Browser or Client?

Internet


Browser based hotmail connected

Browser Based Hotmail – connected


Browser based gmail connected

Browser Based Gmail – connected


Browser based mail not connected

Browser Based Mail – not connected


Native mail clients microsoft

Native Mail Clients – Microsoft

MS Office Outlook


Native mail clients microsoft1

Native Mail Clients – Microsoft

‘Hotmail’ Outlook


Native mail clients microsoft2

Native Mail Clients – Microsoft

Windows 8 Mail


Native mail clients apple

Native Mail Clients – Apple

MacBook

IOS 6


Android nexus 7

Android (Nexus 7)


Mail clients don t have to be online

Mail clients don’t have to be online . . .

. . . To read and write messages


How can i reduce the clutter in my inbox

How can I reduce the clutter in my inbox?


How can i reduce the clutter in my inbox1

How can I reduce the clutter in my inbox?

Oh Dear !


1 learn to love your spam junk button

1. Learn to love your SPAM/JUNK button!

It learns on the job!


2 folders

2. Folders!

  • Set up some folders

  • Always empty your inbox

  • But how do I remember my actions?


3 move to folder and add to tasks

3. Move to Folder and Add to Tasks


How to reduce spam and virus attacks

How to reduce SPAM and Virus attacks?

Some are blindingly obvious!


Email

Others not so obvious . . .


Security actions

Security Actions

  • Anti virus and Firewall ON

  • Spam Filter (if appropriate) ON

  • Be alert and use your common sense


How do i find an old email

How do I find an old email?


How do i find an old email1

How do I find an old email?

“Where did I put that email from Susan?”


How do i set up email accounts on computer tablet and phone and keep them in synch

How do I set up email accounts on computer, tablet, and phone and keep them in synch?


You may be lucky

You may be lucky!


Protocols

Protocols

  • POP3

    • Incoming, deletes message from the server

  • IMAP

    • Incoming, retains message on the server

  • SMTP

    • Outgoing, most difficult to set up


Email clients the beauty of imap

Email Clients – the Beauty of IMAP

Outlook

Mac Mail

IMAP Server

Android Mail

Hotmail/Outlook

Windows 8 Mail

IOS

Mail


Setting up email on iphone and ipad

Setting up Email on iPhone and iPad


How do i backup my mail

How do I backup my mail?


Backing up mail

Backing Up Mail

  • Use IMAP plus a CLIENT

  • Forward to another email address

  • Back up your mail folders

  • Back up your PC


Backing up mail1

Backing Up Mail

Backup

accounts

Main

account

[email protected]

[email protected]

[email protected]

IMAP


How do i send to a group

How do I send to a group?

Examples: Family, U3A, Close friends . . .

  • Use Facebook or Google+

  • Keep a Word file of email addresses and then copy and paste into the ‘To:’ field

  • Build a ‘Distribution Group’ in your mail system


Demonstration

Demonstration

HDMI

Wi-Fi

Wi-Fi


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