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AIAA Northern Ohio Section Council Meeting

AIAA Northern Ohio Section Council Meeting. Kevin Melcher Vice-Chair, AIAA NOS 2014.04.15. Agenda. Welcome – Melcher Send Litt bulleted status list for minutes Old Business Council Meeting Minutes from MAR2014 – Litt Treasurer’s Report – Cornell/Pastor-Barsi Membership Report

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AIAA Northern Ohio Section Council Meeting

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  1. AIAA Northern Ohio SectionCouncil Meeting Kevin Melcher Vice-Chair, AIAA NOS 2014.04.15

  2. Agenda • Welcome – Melcher • Send Litt bulleted status list for minutes • Old Business • Council Meeting Minutes from MAR2014 – Litt • Treasurer’s Report – Cornell/Pastor-Barsi • Membership Report • 2014-2015 Council • Electronic Payments • Activities for P&E • New Business • 2013-2014 Awards Submissions • Activities/Budget Planning for JUN2014-SEP2014 • Committee Reports/Discussion • Next Meeting • Adjourn

  3. Old Business / Treasurer’s Report (1/3)

  4. Old Business / Treasurer’s Report (2/3) Pending Credits: Pending Debits as of 2/28/14: Savings Account Balance = $19.03 Checking Account  Balance with PendingCredits and Debits = $11,932.66

  5. Old Business / Treasurer’s Report (2/2)

  6. Agenda • Welcome – Melcher • Send Litt bulleted status list for minutes • Old Business • Council Meeting Minutes from MAR2014 – Litt • Treasurer’s Report – Cornell/Pastor-Barsi • Membership Report • 2014-2015 Council • Electronic Payments • Activities for P&E • New Business • 2013-2014 Awards Submissions • Activities/Budget Planning for JUN2014-SEP2014 • Committee Reports/Discussion • Next Meeting • Adjourn

  7. Membership Report (1/2) (+3) (-1)

  8. Membership Report (2/2) (+4) (No chg) Student membership up by 4 members in MAR and growing. Way to go NOS Student Branches!

  9. Agenda • Welcome – Melcher • Send Litt bulleted status list for minutes • Old Business • Council Meeting Minutes from MAR2014 – Litt • Treasurer’s Report – Cornell/Pastor-Barsi • Membership Report • 2014-2015 Council • Electronic Payments • Activities for P&E • New Business • 2013-2014 Awards Submissions • Activities/Budget Planning for JUN2014-SEP2014 • Committee Reports/Discussion • Next Meeting • Adjourn

  10. 2014-2015 Council Members (Proposed)

  11. 2014-2015 Council Members (Proposed) • Plan on discussion to approve proposed Council during May 20th meeting • Actions • By 4/29 … • Send any concerns to Melcher & Gilland • For anonymity, send concerns to Litt

  12. Agenda • Welcome – Melcher • Send Litt bulleted status list for minutes • Old Business • Council Meeting Minutes from MAR2014 – Litt • Treasurer’s Report – Cornell/Pastor-Barsi • Membership Report • 2014-2015 Council • Electronic Payments • NOS Activities for P&E • New Business • 2013-2014 Awards Submissions • Activities/Budget Planning for JUN2014-SEP2014 • Committee Reports/Discussion • Next Meeting • Adjourn

  13. Electronic Payments (1/4) • Pros • Electronic payments helped to minimize cash on hand.  This is very good for safety/security concerns.  • Electronic payments also allowed the Treasurer to NOT have to be present at the check-in table during the dinner and before the lecture.  However, SOMEONE still had to be there to hand out nametags and check people in for dinner.  In the case with Hallion, that person was an OAI employee. • Electronic payments with a deadline helped minimize the “no-show” situation where people RSVP but don’t show up.  This costs NOS money in food ordered but not paid for. • Century Federal Credit Union does work with PayPal

  14. Electronic Payments (2/4) • Cons • Implementation: It is believed but not confirmed yet that our current section website will not support electronic payments. Long term we would probably require a new website.

  15. Electronic Payments (3/4) • Payment Options • PayPal – 2.9% +$0.30 per transaction ($0 monthly) • Google Checkout – 2.9% +$0.30 per transaction ($0 monthly) • ProPay – e-mail them for more information • Network for Good - 3%-5% per transaction • DonorPerfect - $59/month • The Raiser’s Edge/Blackbaud – e-mail them for more information • Intuit QuickBooks - $0/month, Swipe qualified rate: 2.4% +$0.25, Keyed qualified rate: 3.4%+$0.25

  16. Electronic Payments (4/4) • Recommended path forward • Use PayPal • Develop a new NOS website (hyperlink to it off the existing site) • Pros • If we want to move forward with electronic payments we may have no other choice • Young Astronaut’s Day needs a home • A site that potential new members could go to without having to log into the aiaa.org site • Cons • Up front time sink to create the new site

  17. Agenda • Welcome – Melcher • Send Litt bulleted status list for minutes • Old Business • Council Meeting Minutes from MAR2014 – Litt • Treasurer’s Report – Cornell/Pastor-Barsi • Membership Report • 2014-2015 Council • Electronic Payments • NOS Activities for P&E • New Business • 2013-2014 Awards Submissions • Activities/Budget Planning for JUN2014-SEP2014 • Committee Reports/Discussion • Next Meeting • Adjourn

  18. NOS Activities for P&E • Region III Display • STEM Outreach Event • Science Fair Posters (possibility) • Tour of NASA Glenn Facilities • Recent request by General Chair, Mike Heil

  19. 2013-2014 Awards Submissions • Annual Report due 5/30 • Request inputs from each Council member by 5/16 • For each activity in your area include: • 3-5 sentence description • Date, Time, Location • Cost – CAT I / CAT III • Attendance • Examples on NOS site • Other Award assignments: • Audit-Budget Report - Cornell • Outstanding Event - Kleinhenz/Csank (received) • Harry Staub(STEM) Award – Kleinhenz/Csank • Communications Award - Wong • Public Policy Award – Abbott • Young Professionals – Tokars • Membership – none • Career/Workforce Dev. – none • Forms found here

  20. Agenda • Welcome – Melcher • Send Litt bulleted status list for minutes • Old Business • Council Meeting Minutes from MAR2014 – Litt • Treasurer’s Report – Cornell/Pastor-Barsi • Membership Report • 2014-2015 Council • Electronic Payments • NOS Activities for P&E • New Business • 2013-2014 Awards Submissions • Activities/Budget Planning for JUN2014-SEP2014 • Committee Reports/Discussion • Next Meeting • Adjourn

  21. Activities/Budget Planning for JUN2014-SEP2014 • AIAA fiscal year starts 10/1 and ends 9/30. • AIAA distributes CAT I rebates about 10/1. • To avoid gap over summer months, suggest that NOS fiscal year run • from 10/1 to 11/1, or • from 11/1 to 10/31. • No additional money • Actions • All members to revise current plans thru 10/31 • Include support for P&E Forum & RLC in request • Current plan is on NOS web site under Private Section Docs here • Submit plans to Gilland & Cornell for incorporation into NOS Planning Worksheet by 5/3

  22. Agenda • Welcome – Melcher • Send Litt bulleted status list for minutes • Old Business • Council Meeting Minutes from MAR2014 – Litt • Treasurer’s Report – Cornell/Pastor-Barsi • Membership Report • 2014-2015 Council • Electronic Payments • NOS Activities for P&E • New Business • 2013-2014 Awards Submissions • Activities/Budget Planning for JUN2014-SEP2014 • Committee Reports/Discussion • Next Meeting • Adjourn

  23. Next NOS Council Meeting • Date: 5/20/2014 • Time: 11:30a-1:00p • Location: OAI, Third Floor Conference Room

  24. Adjourned GO TEAM NOS!

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