AAAA President and Chapter Officer Workshop: Overview and Status of Chapters

1. AAAA President and Chapter Officer WorkshopOverview and Status of ChaptersChapters are the Backbone of AAAA First Point of Entry Thursday, April 28, 2016

2. AAAA President and Chapter Officer Workshops 0800-0830Workshop Overview and Status of Chapters LTC Jan Drabczuk, Ret., AAAA VP Chapters 0830-0900National Office Support Bill Harris, AAAA Executive Director 0900-0930Scholarship Procedures COL Michael Freeman, Ret., Scholarship Foundation President 0930-0945BREAK 0945-1015Fiscal Ops MG Tim Crosby, Ret., AAAA Treasurer 1015-1045 Local/National Awards Procedures MG Walt Davis, Ret., Awards Board Chair 1045-1115Membership Do’s & Don’ts CW5 Dave Cooper, Ret., AAAA VP Membership 1115-1130 Wrap Up LTC Jan Drabczuk, Ret., AAAA VP Chapters 1130-1330Chapter Officer Working Luncheon Chapter Program Highlights House of Heroes Presentation New Ideas and Discussions

3. 44 Chapters Responded to Attend Air Assault Aloha Arizona Aviation Center Black Knights Bluegrass Cedar Rapids Central Florida Colonial Virginia Connecticut Cowboy Delaware Valley Embry Riddle Eagle Empire Flint Hills Flying Gator Flying Tigers Greater Atlanta Great Lakes Griffin Idaho Snake River Iron Mike Jimmy Doolittle Lindbergh MacArthur Mid-Atlantic Minuteman Mohawk Narragansett Bay North Country North Star North Texas Old Tucson Prairie Soldier Ragin’ Cajun Rio Grande Southern California Tarheel Tennessee Valley Thunderbird Volunteer Voodoo Washington-Potomac Yellowhammer

4. Coming Soon: Saudi Arabia, New Hampshire, Colombia, UAE

5. 2015 Chapter Groupings and Chapter Membership Status 2016 New Groupings Super 500 and above Master 200-499 Senior 75-199 AAAA 74 and below

6. Chapter Membership Tracking and Transfers CURRENT PROCEDURE • BY-LAW REFERENCE -A Chapter is that membership activity governed by a distinct Executive Board and representative of twenty-five (25) or more members domiciled within commuting range (50 miles) of the Chapter seat of activity. • Assignment to a Chapter is dependent upon the local zip codes within the 50 mile radius of the Chapter seat • If there is only one Chapter in a state, members will automatically be assigned to that Chapter • Members may request affiliation with a Chapter outside of their local area by contacting the AAAA National Office TRANSFER BETWEEN CHAPTERS • When a member transfers or changes their address, their chapter affiliation is automatically changed to a local chapter. • If a member prefers to override his/her assignment to another chapter, the member must contact the home office and request their preferred non-local chapter affiliation. • “How to change your chapter affiliation” is currently posted on the quad-a.org website in the FAQ and Membership Cart areas and it is also noted in Army Aviation magazine. EASE FOR MEMBERS • The non-local chapter affiliation information can also be added to the homepage of quad-a.org so members do not miss it. We can also advise and remind members of their options through social media – all it takes is a quick email to Chapters@quad-a.org or a quick call to the home office for the change. ADDITIONAL NOTE • In the case where there is overlap of members with two chapters, the list of zip codes should be provided to Mary’s attention.

7. Chapter Assessments • Metrics developed to help look at the health of a chapter. • Based on these metrics, chapters are being internally coded. • Blue, Very active chapters, responsive to AAAA National • Green, Active chapters, limited response to AAAA National • Yellow, Mildly active chapters, limited response to AAAA National • Red, Not very active chapters, basically no response to AAAA National • Will are using this information to concentrate on Chapters that need help. • Will are also using this information to conduct a Chapter leadership assessment. • Provides better National Recording and Outreach • Information available for the Awards Board to select Chapters of the Year

8. Chapter DataPoints Collected • Member Count YTD • Member Count end of prior year • Scholarship participation in current year? (number of scholarships) • Scholarship participation in prior year? (number of scholarships) • Number of OSMs in current year • Election of Officers • Number of reported chapter meetings YTD • Number of reported chapter meetings prior year • Chapter Activities Report received? • Received National Funding YTD • AAR received • Received National Funding prior year • AAR received • Did chapter members attend the Summit • Chapter representative attendance at Chapter Session meeting at Summit • Chapter representative attendance at NEB meeting at Summit • Magazine article in recent years? • Fiscal report received on time current year? • Fiscal report received on time prior year? • Soldier of the month • Soldier at Summit • Emails from NEG leadership opened (using Real Magnet program) • Chapter Website

10. 2014 vs. 2015 Year EndSnap Shot on Metrics

11. 2015 National Funded Events

12. Chapter Improvement Focus Areas • Chapter Meetings • Tracking Chapter Activities • Quarterly reimbursement • National Funding/AAR • Chapter Member Assignment • Reports to National • Election of Officers • Yearly Chapter Activities Report • Yearly Financial Report • Publicity • Chapter Magazine article • Other magazine submissions • Website • Recognition • Chapter of the Year • OSM’s • Local/National Awards

13. Chapter Activities Tracking • Current Requirements for Chapter Quarterly Refund • 21 days in advance of the event, Chapters must notify AAAA National of meeting • AAAA National posts the meeting notice to the AAAA website and emails the flyer to all Chapter members and a hard copy is mailed to those with no email on file or mail preference • At end of each quarter, AAAA National calculates the following: • If chapter shows member gain over baseline set on 31 December of preceding year, they receive $5.00 per member over the set baseline • Chapter receives $.40 per member at time of meeting • Chapter receives $.80 per member if notice is received at least 30 days in advance of meeting • Chapter receives $25.00 if they have a speaker for their event who is not a chapter officer • Chapters must have a Treasurer in order to receive the Chapter Quarterly Refund • One Recommended Course of Action (looking for other ideas) • Create a $250/quarter flat refund per chapter, to potentially total $1,000/year refund for chapters that hold quarterly meetings • 21 day advance notice of event is required • $500 will go to the Scholarship Foundation to be matched by National for chapter scholarships • $500 will go to fund the Chapter Sponsored Soldier Program • Rationale • To simplify the accounting process • Provide incentive to chapters to hold meetings and meet their Networking goal

14. Chapter Annual Report and Next Year Plans • Roll up from the chapter to highlight activities • List of current chapter officers • Shows the health of a chapter • Used to confirm National chapter metrics • Define Goals and Objectives for coming year • Helps National Budget Chapter Support • Submitted to National by 31 Dec each year, modify as needed • Ensures lead time, assign responsibilities • Allows volunteers to plan • Outline Programs/Activities and funding • AAAA National available for any help needed

15. AAAA Top Chapter AwardsAir Assault, Mid-Atlantic, Flying Tigers, Bavarian New 2015 Procedure Pre-2015 Procedure • Call for Top Chapter nominations sent out on December 1st, by AAAA National, to Chapter Officers. • January 1st Deadline for Chapters to submit nominations to National. • Nomination included 250 word Summary, 1500 word Support Document and completed Chapter Activity Report Form • Boarding books prepared for each Chapter size category • All nominations were presented to Awards Board in January • AAAA National has created , and maintains, the AAAA Chapter Spreadsheet to track specific statistics for AAAA Chapters. • Chapter Officers were sent the statistics for their Chapter and asked for validation of information. • Based on the Chapter Spreadsheet, the AAAA NEG selected the top 50% in each category for voting by the Awards Board. • Statistics for the selected Chapters were be presented to Awards Board in for final voting.

16. Discussion and Ideas How Can We Improve National Support Ideas on Better Global Outreach Increase Membership Individual Chapter Discussions What Works and What is Difficult 2017 Summit Ideas