Spin Through On-Campus Interview Schedules – Management and Reporting

1. Spin Through On-Campus Interview Schedules – Management and Reporting Kat & Anderson

2. Session starters Please silence all cell phones Please hold questions for question breaks Please state your name and organizationwhen asking a question PowerPoints and handouts are available at www.csoresearch.com/csoconference Sit back, relax and let’s have some fun!

3. Types of Interview Schedules • Open– Involves a system screening process ONLY. Students who meet the requirements can sign up for an interview timeslot. • Preselect– Involves a system AND Employer screening process. • Students who meet the requirements of the job that is linked to the schedule can submit an interview request. • Employers review interview requests and make decisions on all interview candidates.

4. Types of Interview Schedules • PRS Continuous– Involves a system AND employer screening process. • Students who meet the requirements can submit an interview request. • The employer reviews interview requests and makes interview decisions on an ongoing basis. • Resume Collection– This type of schedule does not have an interview date. It is only used to collect resumes for employers. • Rooms Only–Used as a room reservation tool between the career office and an employer. • Employers can reserve a space and time on camps for students to drop by without having to formally schedule a visit.

5. Best practices for managing timeline, applicants and timeslots • Timeline: • Create/review your existing timeline templates • Chronological order is important! • What are the typical time frames for a schedule? • Applicants • Submitting picks • Template reminder emails • Applicant resume packets • Timeslots • Create/review timeslot templates • Admin management of timeslots

6. What to do in these scenarios lightening round – ready set go! • You have 45 minute timeslots but need a 30 minute break how do you schedule the break? • Who can submit picks for preselect schedules?

7. Questions you have?

8. Schedule Packet Template Emails • How to edit/update a schedule template: • Tools > Setup > Templates

9. Q&A

10. Schedule Reporting • Types of Schedule Reports • Schedule • Schedule – Preselect • Schedule – Timeslots • Schedule – Waitlist • System Reports (Schedule preset reporting)

11. Schedule Reporting Cont. • Report Type: Schedule • This report will generate a list of each individual schedule that meets the specific criteria • Popular Reports: Number of Schedules in a semester, number of specific schedule types, number of organizations that came to campus • Report Type: Schedule – Preselect • This report will show you all of the students on the preselect list for your schedules • Popular Reports: Number of students who requested an interview, Students and their preselect status (accepted, not accepted, alternate), Interviews a student has submitted requests for

12. Schedule Reporting Cont. • Report Type: Schedule – Timeslot • This report will show each timeslot on your schedules, you are also able to show the student who is signed up for the timeslot • Popular Reports: Timeslots for a specific schedule – to give to the employer, List of filled or empty timeslots, No Shows (with check-in module) • Report Type: Schedule – Wait List • This report will show you all students currently on the wait list for your schedule • Popular Reports: Students on the wait list for a particular schedule

13. Schedule Reporting Cont. • System Reports (Schedule preset reporting) • Schedule - Resume Drops • This report contains the count of resume drops for each active schedule with a Schedule Type of Resume Collection. It is sorted by Organization Name. • Schedule - Preselect Stats • This reports contains preselect statistics for all active schedules that have at least one active session with a future interview date. It is sorted by Preselect Due Date then Organization Name. • Schedule - Timeslot Stats • This reports contains timeslot statistics for all active schedules that have at least one active session with a future interview date. It is sorted by Organization Name then Schedule ID. • Schedule - Sessions/Timeslots (Weekly) • This report contains timeslots for each active session where the interview date is within 7 days from date the report is run. It is sorted by Interview Date then Organization Name.

14. Q&A

15. Thank you for attending! If you have any additional questions, please contact the Support Team or your CRM. What’s next? Join us for a complimentary lunch downstairs from 12:00pm – 1:30pm 12:30 pm – 1:00 pm | CareerSpots presentation 1:00 pm – 1:30 pm | CPP presentation If you’re planning on attending one of the partner sessions during lunch, feel free to grab a plate and bring it with you to the session room!