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IAS Finances

IAS Finances. Members Meeting Melbourne, Australia 23 July 2014 Treasurer: Anton Pozniak Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi. GENERAL SITUATION. IAS Core 2013 Deficit of $901K ( anticipated $1,080K) covered by the General Reserve

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IAS Finances

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  1. IAS Finances Members Meeting Melbourne, Australia 23 July 2014 Treasurer: Anton Pozniak Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi

  2. GENERAL SITUATION • IAS Core 2013Deficit of $901K (anticipated $1,080K) covered by the General Reserve • IAS 2013 ConferenceDeficit of $255K (anticipated $298K) No contribution to the Revolving Fund • IAS Core 2014 Deficit of $295K ($97K afterreview in March) • AIDS 2014 Conference Deficit of $450K No contribution to the Revolving Fund (vs $280K before second registration deadline)

  3. IAS HQ 2013 • Deficit: $901K • The deficitwasfullycovered by the General Reserve • General Reserve isnow down from $1,082K to $181K • No deficit to becarried over 2014 • Audited Financial statementsapproved by the GC Summarizedauditedstatementscanbefound in the IAS 2013 Annual Report. Complete auditedstatementscanbeobtainedfrom the Secretariat

  4. IAS CORE 2013 simplified‘Stated in U$ 000 IAS Policy RsPPartns. Pioneers Total (ICAAP-ICASA) Balance Jan1 1,082 294 2,137 3,513 From IAS2011 104 104 From AIDS2012 146 50 100 50 100 446 Fundsreleased 68 68 Revenues 840 645 1,806 3,291 TTL Income 2,240 989 4,043 50 100 7,422 TTL Expenses 1,570 1,483 2,307 52 27 5,439 Total 670 (494) 1,736 (2) 73 1,983 General Reserve Deficitfrom Policy (494) 494 DeficitfromRsP (67) 67 DeficitPartners (2) 2 Pionneers Project 73 (73) - TTL GR 181 0 1,803 0 0 1,983

  5. IAS 2013 - Kuala Lumpur • Deficit: $255K • No allocation to the Revolving Fund in 2013 • 80% of the deficit covered by the IAS RF ($204K) • 20% by the ConferenceInstitutional Memory RF ($51K) • Audited Financial statementsapproved by the GC

  6. IAS 2013 – Budget SummaryStated in U$ 000 Projection Projection Dec2013 Mar2014 Actuals IAS EC/GC IAS EC Audited • SPONSORS & DONORS 2,628 2,610 2,608 • COMMERCIAL SPONSORSHIP 764 767 776 • REGISTRATION FEES 1,831 1,863 1,904 • OTHER REVENUES 80 81 81 • TOTAL REVENUES $5,303 $5,321 $5,369 • LOGISTICS 1,130 1,135 1,128 • EXHIBITION & SATELLITES COSTS 133 133 133 • SCHOLARSHIPS 320 318 315 • PROGRAMME 536 523 531 • AV 210 201 200 • IAS CONFERENCE SECRETARIAT 1,312 1,367 1,397 • IT 507 481 474 • COMMUNICATIONS 451 437 448 • EVALUATION + QUALITY ASSESSMENT 23 21 13 • RESOURCE DEVELOPMENT 238 245 261 • REVOLVING FUND 0 0 0 • GOVERNANCE94 93 88 • AUDIT / FINANCE 213 220 231 • VARIOUS FINANCIAL COSTS & TICKS 253 217 168 • START-UP COSTS 74 74 74 • OTHER LOCAL COSTS 156 156 162 • TOTAL COSTS $5,657 $5,619 $5,624 • TOTAL DEFICIT -$353 -$298 -$255

  7. IAS HQ 2014 Budget • So far deficit of $295K (vs $97K approved in March), but we have pendingproposal to support priorities • Main reasons: EXPENSES • IAS Virtual (+$70K), approved by the GC in December INCOME • Membershipincomedecreased by $40K due to lowticks @ IAS2013 • KAPs: Foundation (-$200K) - who’s not able to support bothconference & priorities the sameyear Unrestrictedincomewouldprioritize the Core & the General Reserve • The Finance SubCommittee proposes that the EC approves the budget

  8. IAS HQ 2014 – Expenses projectionStated in U$ 000 MarchJuly March July 2014 2014 2014 2014 GOVERNANCE 576 562 FIXED TERM STAFF 466 487 MEMBERSHIP 171 173 PERMANENT STAFF 5,462 5,504 EXECUTIVE 421 423 STAFF TRAVEL198 196 FUNDRAISING 463 467 GOVERN. TRAVEL 345 345 COMMUNICATIONS 634 639 COMMIT.& SPEAK TRAVEL132 168 I/T 610 616 FELLOWSHIPS TRAVEL 270 265 HR 149 165 CONSULTG FEES & TRAVEL 211 274 FINANCE & ADMIN 453 457 OTHER CONTR. SERV 202 196 CONF MGMT 517 522 LEGAL FEES 65 54 SCHOLARSHIPS 102 103 OFFICE COSTS 964 962 SAT / EXHIB / SPONSORS 128 129 OTHER COSTS 148 150 CONF PROGRAMME 775 783 MEETING COSTS 238 267 CONF LOGISTICS 361 365 INTERNAL SERVICES 84 85 CONF LOCAL SEC 174 176 CONF OFFICE COSTS 747 747 PARTNERSHIPS 164 165 POLICY / ADVOCACY 988 979 RESEARCH PROMOTION 1,355 1,412 IAS VIRTUAL 0 70 TOTAL EXPENSES $8,784 $8,952 $8,784 $8,952

  9. IAS HQ 2014 – Income projectionStated in U$ 000 MarchJuly 2014 2014 PAST CONFERENCE SURPLUS 145 145 MEMBERSHIPS 558 519 INTERESTS & MISC. FUNDING 128 130 SUPPORTED BY CONFERENCES: AIDS 2014 / 2016 4,851 4,910 IAS 2013 / 2015 514 517 PARTNERSHIPS 129 129 RESEARCH PROMOTION (Excl. SubG) 1,039 1,132 ILF CONTRIBUTION 300 300 POLICY ADVOCACY CONTRIBUTION 1,023 875 TOTAL INCOME $8,688 $8,657 TOTAL SURPLUS / (DEFICIT) ($97) ($295) General Reserve $181 Deficit to carry over in 2015 ($114)

  10. AIDS2014 - Melbourne • Deficit of $450K - No contribution to the Revolving Fund in 2014 • Deficit to betakenfrom the RF • Income: • basedon 5,000 fullypayingdelegates (vs 7,000 in March) whichdecreases the registration income by $1,840K • Expensescut after the second registration deadline (total of $ 600K): • Coststhatare lowerdue to lowernumber of attendees: lessbags, less registration relatedcosts, lessvolunteers and hostessesneededetc… • Coststhat are lowerthanexpectednowthatwe have a betteridea of the local prices: IT, audio-visual, build-up and programme (mainlycosts of committeemeetings) • Activitiescut: - No simultaneousinterpretation of the opening session into the other UN languages ($50K). - Recording of onlyhalf the sessions, instead of all sessions. Wewillonlyequip 7 session rooms out of 14, and ($80K) • The Finance SubCommittee proposes that the EC approves the budget

  11. AIDS 2014 – MelbourneBudget SummaryStated in U$ 000 AIDS2012AIDS 2014 Projection Audited Report Approved Budget July-14 SPONSORS & DONORS 11,0008,078 7,770 COMMERCIAL SPONSORSHIP 4,754 3,467 3,644 REGISTRATION FEES 10,3536,412 4,570 OTHER REVENUES 478 1,345 1,288 • TOTAL REVENUES $26,585 $19,301 $17,272 LOGISTICS 4,3054,232 3,777 EXHIBITION & SATELLITES COSTS 711432 422 SCHOLARSHIPS 2,051 1,514 1,518 LOCAL SECRETARIAT 906547 713 (incl. Legacy costs) PROGRAMME 2,326 2,107 1,865 PROGRAMME ACTIVITIES 897703 705 IAS CONFERENCE SECRETARIAT 4,729 3,402 3,254 IT 1,3831,018 933 COMMUNICATIONS 1,571 805 855 EVALUATION + QUALITY ASSESSMENT 209 45 50 RESOURCE DEVELOPMENT 933 668 657 REVOLVING FUND 1,0001,000 0 GOVERNANCE 544423 476 AUDIT / FINANCE 670 515 501 VARIOUS FINANCIAL COSTS 1,2161,120 947 START-UP COSTS 255200 201 AV 1,282 852 852 • TOTAL COSTS $24,992$19,581 $18,724 • Allocation to AIDS2014 & follow up $1,300 - • TOTAL SURPLUS / - DEFICIT $293-$280 -$452

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