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IAS Finances

IAS Finances. Members ’ Meeting Kuala Lumpur, Malaysia, Tuesday, 2 July 2013 Treasurer: Anton Pozniak Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi. GENERAL SITUATION.

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IAS Finances

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  1. IAS Finances Members’ Meeting Kuala Lumpur, Malaysia, Tuesday, 2 July 2013 Treasurer: Anton Pozniak Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi

  2. GENERAL SITUATION • IAS Core 2012 : Audit approved by KPMG, Surplus of 3K allocated to the General Reserve • AIDS 2012 : Audit approved by KPMG, surplus of $293K, allocatedto the General Reserve to support the CoreActivities over 2013/2014 • IAS Core 2013 : Balancedwith a new fundraisingincomeof $1,4M. • IAS 2013 : Deficitof $923K vs $498K in March • AIDS 2014 : Deficitof $986K no major change since last EC whichislowerthan revolving fund allocation and acceptable atthis point • Revolving Fund For Conference Institutional Memory & Administration approved by the partners

  3. 2012 RESULT • AIDS 2012: As aproved by the EC/GC, the AIDS2012 surplus wasallocated as follows: • General Reserve for future conferences & AIDS2012 follow up: $1,300,000 • AIDS2014 support to Global Village, International Scholarship Fund $200,000 • AIDS2014 support to maintainlowerfeelevel for l&mi countries $300,000 • AIDS2014 Revolving Fund $500,000 • AIDS2012 follow up by IAS in 2013 $200,000 • AIDS Pioneersproject $100,000 • General Reserve to support Coreexpenses over 2013/2014: $293,000 • IAS Secretariat: as projectedat the EC in March 2013, the secretariatrealized a surplus of $3K allocated to the General Reserve • 2012 Financial Statements approved by the IAS GC

  4. IAS HQ 2013 • Expenses: • ForExUSD/CHF: 80% of the CHF expenses are nowcovered by ForExcontractsuntil the end of 2013 • Income: • Additionalcommitmentsince last EC $250K (KAPS) • Pendingopportunities $491K (TasP/KAPS/E2) • Working on an emergency budget in case the fundraisingtargetis not reached (deficit of at least $700K). • The alternative is, as per the IAS HQ 2013 budget guidelines approved by the Officers in September 2012 and the GC in December 2012, to reduce the staff count to reach a healthyfinancial situation again. • Assessment for the abovewillbeundertaken by the Secretariat in September2013 and actions willbetakenaccordingly if needed and GC willbeinformed. • IAS HQ 2013 projection approved by the IAS GC

  5. IAS HQ 2013 – Expenses projectionStated in U$ 000 GOVERNANCE 573 FIXED TERM STAFF 759 MEMBERSHIP 223 PERMANENT STAFF 5,351 EXECUTIVE 57 FUNDRAISING 77 NON-CONF TRAVEL 959 COMMUNICATIONS 198 CONTRACTED SERVICES 186 I/T 133 CONSULTANT FEES 360 HR 59 OFFICE COSTS 991 FINANCE & ADMIN 75 GOVERNANCE 339 CONF SHARED SERVICES 1,460 COMMS, MKTG 273 EVALUATION - SCHOLARSHIPS 102 SAT / EXHIB / SPONSORS 134 CONF MGMT 711 CONF PROGRAMME 654 CONF LOGISTICS 411 CONF OFFICE COSTS 892 PARTNERSHIPS 229 POLICY / ADVOCACY 1,793 RESEARCH PROMOTION (excl. SubG) 1,791 TOTAL EXPENSES $9,573 $9,573

  6. IAS HQ 2013 – Income projectionStated in U$ 000 March July 2013 2013 CONTRIBUTION FROM GENERAL RESERVE 60 60 PAST CONFERENCE SURPLUS 248 248 NON-CONF DONOR COMMITTED 200 200 NON-CONF DONOR FUNDRAISING 1,400 SECRETARIAT REMAINING 290 P/A & RP PENDING 491 P/A REMAINING 339 MEMBERSHIPS 500 500 INTERESTS & MISC. FUNDING 144 144 SUPPORTED BY CONFERENCES: IAS 2013 2,246 2,246 AIDS 2014 1,906 1,906 IAS 2015 298 298 PARTNERSHIPS 224 224 RESEARCH PROMOTION (Excl. SubG) 1,314 1,314 ILF CONTRIBUTION 310 310 POLICY ADVOCACY CONTRIBUTION 755 1,005 TOTAL INCOME $9,605 $9,575 TOTAL SURPLUS$32K$2K

  7. IAS 2013 - Kuala Lumpur • Fundraising target of $1,6M was raised to $1,7M • As of 1 June, expected fundraising is $1,6M committed (94% of target). • The conference budget now shows a deficit of just over $900K (incl. 500K allocated to the RF). • IAS 2013 projections approved by the IAS GC

  8. IAS 2013 – Budget SummaryStated in U$ 000 Approved BudgetProjection March 2013 June 2013 IAS EC IAS EC/GC • SPONSORS & DONORS 3,013 2,652 • COMMERCIAL SPONSORSHIP 1,025 747 • REGISTRATION FEES 2,141 1,951 • OTHER REVENUES 111 55 • TOTAL REVENUES $6,290 $5,405 • LOGISTICS 1,323 1,211 • EXHIBITION & SATELLITES COSTS 158 143 • SCHOLARSHIPS 487 367 • PROGRAMME 597 567 • AV 254 210 • IAS CONFERENCE SECRETARIAT 1,410 1,247 • IT 421 496 • COMMUNICATIONS 349 337 • EVALUATION + QUALITY ASSESSMENT 83 28 • RESOURCE DEVELOPMENT 198 198 • REVOLVING FUND 500 500 • GOVERNANCE110 110 • AUDIT / FINANCE 260 211 • VARIOUS FINANCIAL COSTS & TICKS 411 481 • START-UP COSTS 70 74 • OTHER LOCAL COSTS 150 150 • TOTAL COSTS $6,779 $6,328 • TOTAL DEFICIT -$489 -$923

  9. AIDS2014 - Melbourne • Deficit of $986K • Income • As per budget guidelines, registration income based on 7,000 full fee paying participants (vs 8,800 Budgeted for AIDS 2012). • Host country contribution ishalf in Melbourne (3.5M) than in the U.S. • The budgeted income include reserves from AIDS2012 mentioned earlier • Expenses: • Overallcostreduced by 14% vs AIDS2012 budget, despite a venue rental 4x more expensivethan D.C. : • From 10 to 6 session rooms (mini session rooms) • Size of Media Center decreased • Size of GV reducedwithalmost 50% • Scholarship programme reduced • AIDS2014 budget approved by the IAS GC

  10. AIDS 2014 – Budget SummaryStated in U$ 000 AIDS2010 AIDS2012AIDS2014 Audited Report Audited Report Working Budget SPONSORS & DONORS 10,170 11,0008,078 COMMERCIAL SPONSORSHIP 4,083 4,754 3,830 REGISTRATION FEES 8,998 10,3536,783 OTHER REVENUES 482 4781,345 • TOTAL REVENUES $23,733 $26,585$20,036 LOGISTICS 4,939 4,3054,699 EXHIBITION & SATELLITES COSTS 664 711 448 SCHOLARSHIPS 2,369 2,051 1,545 LOCAL SECRETARIAT 909 906472 PROGRAMME 2,378 2,326 2,378 PROGRAMME ACTIVITIES 862 897 718 IAS CONFERENCE SECRETARIAT 3,219 4,729 3,653 IT 1,428 1,383 1,018 COMMUNICATIONS 1,536 1,571 836 EVALUATION + QUALITY ASSESSMENT 265 209 53 RESOURCE DEVELOPMENT 765 933 736 REVOLVING FUND 0 1,000 1,000 GOVERNANCE 354 544233 AUDIT / FINANCE 952 670480 VARIOUS FINANCIAL COSTS & TICKS 1,962 1,216 1,650 START-UP COSTS 98 255250 AV 1,032 1,282 852 • TOTAL COSTS $23,733 $24,992$21,022 • Allocation to AIDS2014 & follow up 1,300 • TOTAL SURPLUS / - DEFICIT $0 $293-$986

  11. Revolving Fund For Conference Institutional Memory & Administration The proposalwasapproved by the IAS GC • Background • The Officers have suggested a new Revolving Fund for ourconferences in complement to the twoexistingfundswith the same total amount of money thatwilljustbedivideddifferently. The amount is $2M (25% of the agreed ultimate target of $8M) allocation IAC RF $3,8M $1,4M $2.4M IAS RF $1,5M $0.6M $0.9M CIM&A RF $2.0M • TOTAL $5.3M $5.3M • This third fund will jointly serve the two conferences, for their conference secretariat, administration and institutional memory and thereby sustain the overall Secretariat. • Proposalwas made to the IAC permanent partners and approvedunanimously (UNAIDS, ICW, GNP+ AND ICASO) on June 8, 2013.

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