Identifying syntactical errors
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Identifying Syntactical Errors PowerPoint PPT Presentation


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Identifying Syntactical Errors. Grammar Identified by a Blue squiggle line in Word or by a proofreader. Typical syntactical errors include: Run on Sentences Duplicate Words Improper capitalizations Improper punctuation. Handling Syntactical Errors.

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Identifying Syntactical Errors

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Identifying syntactical errors

Identifying Syntactical Errors

  • Grammar Identified by a Blue squiggle line in Word or by a proofreader. Typical syntactical errors include:

    • Run on Sentences

    • Duplicate Words

    • Improper capitalizations

    • Improper punctuation


Handling syntactical errors

Handling Syntactical Errors

  • Fix by deleting incorrect text and inserting correct word, phrase, or punctuation

    • The previous text is shown as a strike through

    • The updated text is shown as a change selection

    • The Decision maker is responsible for accepting or rejecting the change


Content and clarity

Content and Clarity

  • Most useful Collaboration

  • Reviewers can

    • Offer suggestions within the document

    • Annotate document with comments


In text changes

In Text Changes:

  • Like Spelling or Syntactical changes:

    • Delete and insert

    • Used most by technical writers

    • Decision Maker responsible for accepting and rejecting changes


Annotation

Annotation

  • Insert question or comment in the margin

  • No changes to text

  • Initiate brainstorming

  • Best for questions of research or clarity

  • Used most by Subject Matter Experts (SMEs)


Finalizing document changes

Finalizing Document Changes

  • Completed by Decision Maker

    • Person assigned the request

  • Review suggestions

    • All changes

    • All comments

  • Accept or Reject Changes Submit to Requestor for approval/suggestions

  • Address requestor questions/suggestions

    • Practice Now


Finalizing document changes cont d

Finalizing Document Changes, cont’d.

  • Final review

    • Final proofreading

    • Make sure all comments/suggestions have been addressed

    • Save new document with name that indicates it is complete

    • Forward a copy to each team member

    • Release to original requestor


Identifying initial and subsequent changes

Identifying initial and subsequent changes

  • WTC color codes changes as follows:

    • RED: Original Author changes

    • Blue: First Review

    • Green, Violet, Dark Red, Teal, Dark Yellow, Gray: sequence of subsequent reviewers

Complete Lesson 2b


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