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Identifying Syntactical Errors. Grammar Identified by a Blue squiggle line in Word or by a proofreader. Typical syntactical errors include: Run on Sentences Duplicate Words Improper capitalizations Improper punctuation. Handling Syntactical Errors.

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identifying syntactical errors
Identifying Syntactical Errors
  • Grammar Identified by a Blue squiggle line in Word or by a proofreader. Typical syntactical errors include:
    • Run on Sentences
    • Duplicate Words
    • Improper capitalizations
    • Improper punctuation
handling syntactical errors
Handling Syntactical Errors
  • Fix by deleting incorrect text and inserting correct word, phrase, or punctuation
      • The previous text is shown as a strike through
      • The updated text is shown as a change selection
      • The Decision maker is responsible for accepting or rejecting the change
content and clarity
Content and Clarity
  • Most useful Collaboration
  • Reviewers can
    • Offer suggestions within the document
    • Annotate document with comments
in text changes
In Text Changes:
  • Like Spelling or Syntactical changes:
    • Delete and insert
    • Used most by technical writers
    • Decision Maker responsible for accepting and rejecting changes
annotation
Annotation
  • Insert question or comment in the margin
  • No changes to text
  • Initiate brainstorming
  • Best for questions of research or clarity
  • Used most by Subject Matter Experts (SMEs)
finalizing document changes
Finalizing Document Changes
  • Completed by Decision Maker
    • Person assigned the request
  • Review suggestions
    • All changes
    • All comments
  • Accept or Reject Changes Submit to Requestor for approval/suggestions
  • Address requestor questions/suggestions
    • Practice Now
finalizing document changes cont d
Finalizing Document Changes, cont’d.
  • Final review
    • Final proofreading
    • Make sure all comments/suggestions have been addressed
    • Save new document with name that indicates it is complete
    • Forward a copy to each team member
    • Release to original requestor
identifying initial and subsequent changes
Identifying initial and subsequent changes
  • WTC color codes changes as follows:
    • RED: Original Author changes
    • Blue: First Review
    • Green, Violet, Dark Red, Teal, Dark Yellow, Gray: sequence of subsequent reviewers

Complete Lesson 2b

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