Fetes and Fate

1. Fetes and Fate Work Environment Risks. (Element 4) Harry McNaught (CFSIA) Health Safety and Environment Systems Officer.

4. WHS Act and Regulations points to remember: • The Person Conducting the Business Undertaking (PCBU) and appointed Officers (e.g. Principals) are now more personably responsible to undertake due diligence for the safe conduct of their undertakings. • The PCBU has a duty to consult with workers on matters which directly affect them.

5. EvetRiskManagement Schoolsoftenruneventssuchasfetesandfairs.TheWorkHealthandSafetyAct2011requiresthatconsultationtotakeplacetoidentifyhealthandsafety dutiesofthoseinvolvedintheevent. Personsconductingabusinessorundertaking(PCBU),includeownersandpersonsincontrolofaworkplace.

6. EvetRiskManagement External businessoperatorsmaybecontractedtoprovideservicessuchassupplyingtents, chairs,foodservicesandamusementrides. Emergencyservicesmayeven beinvolvedsoitisnecessarytoidentifyhoweachwillbeinvolvedandhowtheriskscanbeminimised. Volunteersareconsideredtobeworkersunderthenewlegislationandarerequiredtocooperatewiththeinstructionsoftheevent organiser.

7. ventRiskManagement If the school is organising the event then it is necessary to set up a consultation process so that each party is able to be consulted to identify how each will be involved so that the activities can be coordinated and cooperation facilitated.Action required. • Complete pre-planning and risk assessments well in advance of the event. • Avoid hiring high risk amusement rides (Class 3). • Ensure external operators provide a risk assessment and proof of insurances. • Complete the Child Protection Risk Assessment proforma. • Complete the Event Register with required evidence of compliance.

8. Action required. • Inform WHS QLD (Tel: 1300 369 915) of events which will haveamusement devices. WHS QLD will endeavour to inspect the amusement devices before they are operated.   • Where amusement devices will be utilised, complete the Education Queensland • Checklist for School Fete/Event Organisers - Mobile Amusement Devices • to select and monitor amusement ride/device operators.

9. Example How does consultation occur? • Coordinating delivery times outside of school breaks to avoid driving through the school when students were playing. • Emergency services would be consulted about the best way to gain access to the site during an emergency. Organising committees have been performing this role well but now have to be able to demonstrate that the required consultation has taken place.

10. Potential HazardsAffectingaFete • Theseinclude:Accessandwalkwayse.g. narrowwalkways betweenstalls • Slipperyfloors • Inadequatefireemergencyequipment • Hazardsassociatedwithpreparingfood • Faultyorpoorlymaintainedplant andequipment e.g. amusement rides • Incorrect oranabsenceofsignagee.g.restrictedareasamongst amusement plant • Reference:Workhealth andsafetyconsultation,co-operationand co-ordination.CodeofPractice 2011

11. Potential HazardsAffectingaFete • Theseinclude: • Structures–temporarystaging, fencing, etc. • Technology–powerandlightingequipment and/or failures, etc. • Onsitechemicals–cooking, cleaning • Weather–extremeheat/highwinds/rain • Landtopographyand/or fauna–unevenground,insects, water • ChildPrototection • Reference:Workhealth andsafetyconsultation,co-operationand co-ordination.CodeofPractice 2011

12. Anattempt tocontrolthe riskassociatedwiththesehazards should reducethelikelihoodofinjuries, and reducethepossibilityoflegalliabilitybeingattractedbytheschoolafteraninjuryoccurs. • Appropriateplanningwillassist inminimisingthese risks. • Reference: • Workhealth andsafetyconsultation,co-operationand co-ordination.CodeofPractice 2011

13. Fete Preparations: • Generally theplanningcommitteeshould: • providedetailsoftheproposedactivities tothePrincipalandobtainthenecessaryapproval • drawaplanofthesitetodeterminethesuitabilityoftheproposedlay-out • ensure theuseofelectricalequipment is inaccordancewiththeworkplacehealthandsafetylegislation • provideadequatedetailtoparents/guardiansregardingstudentinvolvement inentertainment andthe runningofthefete, andensurepermission slipsareobtainedforthesestudents • Reference: • Workhealth andsafetyconsultation,co-operationand co-ordination.CodeofPractice 2011

14. Fete Preparations: • Ensure amusement devices are registered and have been maintained • adequately and the operators of these devices, as contractors, have been • provided with the school’s health and safety requirements • Ensure that First Aid provision is prepared and check the contents of the • first aid kits • Reference: • Workhealth andsafetyconsultation,co-operationand co-ordination.CodeofPractice 2011

15. Fete Preparations: • Ensure procedures for supervision of students are prepared • Ensure that contingency plans are available in the event of inclement • weather or some other change in the fete environment, especially in regard to supervision of students • Remind assisting teachers to follow the pre-arranged procedure for First Aid or other emergency, and to promptly have injury forms completed after an injury. • Reference: • Workhealth andsafetyconsultation,co-operationand co-ordination.CodeofPractice 2011

16. RISK MANAGEMENTPLAN. CONSULT,CO-ORDINATE,CO-OPERATE

17. RISK MANAGEMENTPLAN. CONSULT,CO-ORDINATE,CO-OPERATE

25. Onthe dayofthe event,inspectthe entiresite before openingtothe public,andtocheckeverything offona SiteInspection Checklist.

26. Onthe dayofthe event,inspectthe entiresite before openingtothe public,andtocheckeverything offona SiteInspection Checklist.

27. Onthe dayofthe event,inspectthe entiresite before openingtothe public,andtocheckeverything offona SiteInspection Checklist.

28. EXAMPLE - Food vendor safety inspection Name offood vendor: Safetychecks: _ Gasbottle andfittingshave been checkedfordamage, leaksandsafetyissuesand is in goodcondition. _ Safetyinspection hasbeen conducted oncooking equipment anditisingoodcondition. _ Appropriatefire safetyequipmentison site andhasnot expired itsworking life. _Thereareno slip,trip orfalling hazards. _Thefood vendorholdsall valid permits _ Electrical equipment istestedandtagged. Signed: PrintName: Date:

29. EXAMPLE-Amusementride vendor safetychecklist Name ofvendor: Name ofamusement: Safetychecks _Theground/site issturdyunderfoot and hasbeen deemedsafe bytheoperatorforinstallation ofamusementride. _ Amusement Device Operatorcomplieswith all WHSQrequirementsfor AmusementDevices. _ Amusement Device checklist hasbeen completed _ All safetybarriersarein place in line with OperationsManual. _The vendorcompanysafetyinspectionshave been completed andthereareno safety issues. _The vendorhascurrentPublicLiabilityinsurance. _ Electrical equipment istestedandtagged. Signed: PrintName: Date:

30. EXAMPLE - Tent and marquee safety inspection Safetychecks _ All tentsareappropriatelyweighted and arenot pegged intotheground. _Weightsarestrongenough tohold tent/marquee in strong winds. _Thereareno poleswhich aredamagedorweak thatmaycollapse. _Therearenotropesattached to trees. _Therearenoropeswhich maybeatrip hazardorare athead/neckheight. Signed: PrintName: Date:

31. EXAMPLE - Electrical equipment safety inspection Safetychecks: _ Isthere goingtobe sufficientpowertorunthe event? _ Haselectrical & lighting beentestedandtagged? _ Have overheard powerlinesbeen andothercablesbeen identified? _ Have long cable runsbeenkepttoaminimum? _ Iflongcable runsare required,hasextraprotection been providedforthe public? Signed: PrintName: Date:

32. EXAMPLE - Electrical equipment safety inspection Safetychecks: _ All electrical cordsaretaggedandtested andshowno evidence ofdamage orfraying. _ All electrical equipmentis testedandtagged and hasnosign ofdamageorsafety issues. _ Generatorsarein safe working orderandhasbeen checkedin line withmanufacturer’ssafetyinspectionguidelines. _ Generatorsarelocatedin a safeplace,freefrompublicaccess. _ Petrolforgeneratedpowersupplyislocated ina safelocation, atasafedistancefromignition sourcesandawayfrompublic. Signed: PrintName: Date:

33. EXAMPLE - Slip, trip and falls inspection Safetychecks Theeventorganiserhasobserved theeventsiteand hasdeterminedthat: _Thereareno slipperysurfaceswhich maycause injury. _Therearenotrip hazardswhich maycause injury. _Thereareno identifiedsharp objects, glassorhazardswhich maycauseinjury. _Thereareno objectsidentified which are likelytofallfromaheight. Signed: PrintName: Date:

34. Audit Questions Hasan EventCoordinatorbeenappointed? Hasan eventriskmanagement plan beencompleted? Hasamajorincidentresponse plan beendeveloped? Isthe HSE EventRegistercompletedprior tothecommencementoftheevent? Are highriskamusementridesexcludedfrombeing hired?

36. In conclusion: Do you think schools should become involved in the operation of an amusement device? (e.g. Checking children’s height) Do you think schools or P&F’s should own their own and hire out their own Jumping Castles?

37. Other Work Process Hazards Have you an inspection and maintenance system for gates and brick walls?

38. Resources: Checklist for School Fete/Event Organiser- Mobile Amusement Devices