Trail to Eagle

1. Trail to Eagle George Kurata Advancement & Recognition Chair Ronald Reagan District Ventura County Council Boy Scouts of America Email: george@troop633.net Phone: (805) 796-1381

2. Objectives • Learn the Steps from Life to Eagle • Learn how to Complete an Eagle Project • Learn how to Complete an Eagle Application Form • Learn about an Eagle Board of Review • Learn what happens after the Eagle Board of Review.

3. Requirements • Earn 21 Merit Badges • Camping • Citizenship in the Community, Nation & World • Communications • Environmental Science or Sustainability * • Family Life • First Aid • Personal Management • Emergency Preparedness or Lifesaving * • Cycling or Hiking or Swimming ** • Personal Fitness • Cooking • Plus (8) optional merit badges * Both can be used for Star or Life, but only one for Eagle ** All 3 can be used for Star or Life, but only one for Eagle

4. Leadership • Boy Scout Troop: • Serve in one or more of the following positions: • Senior Patrol Leader, Assistant Senior Patrol Leader, Patrol Leader, Troop Guide, Order Of The Arrow Troop Representative, Den Chief, Scribe, Librarian, Historian, Quartermaster, Junior Assistant Scoutmaster, Chaplain Aide, Instructor, Webmaster, or Outdoor Ethics Guide✚ • Venture Crew/ Ship • Serve in one or more of the following positions: • President, Vice President, Secretary, Treasurer, Quartermaster, Historian, Den Chief, Guide, Boatswain, Boatswain's Mate, Yeoman, Purser, Storekeeper, Webmaster, or Outdoor Ethics Guide✚ ✚ LNT Trainer prior to Dec 31,2015 Click Mouse

5. Scout Spirit Requirement • Requirement in 2015 • Asa LifeScout, demonstrateScout Spiritby livingthe Scout Oath andScoutLaw. Tell howyou havelived theScout Oath andScout Lawin your everydaylife • New Requirement – As of January 1, 2016 • Asa LifeScout, demonstrateScout Spiritby livingthe Scout Oath andScoutLaw. Tellhowyou havedoneyour dutyto God,howyou havelived theScout Oath andScout Lawin your everydaylife, and howyour understandingofthe Scout Oath andScoutLawwillguide your lifein the future. This applies to everyone after January 1, 2017

6. Requirements • Leadership • Serve actively for a period of (6) months in a position of responsibility. • Multiple positions are OK • Total time must be at least 6 months • Time does not need to be continuous • Eagle Scout Leadership Service Project • Eagle Application Form • Have Scoutmasters conference • Sign and date • Have Scoutmaster Sign and Date • Have Committee Chairperson sign and date • Eagle Board of Review

7. Download latest Eagle Project Book • Important note • There is Windows version and a Mac version http://www.scouting.org/scoutsource/BoyScouts/AdvancementandAwards/EagleWorkbookProcedures.aspx Do not attempt to open this workbook in a browser (i.e. Internet Explorer, Google Chrome, Firefox, Safari, etc.) or in programs such as Nuance PDF Converter. The workbook was created in Adobe LiveCycle, which must be saved to your computer and opened with Adobe Reader 9 or later. This enables the user to take advantage of the enhancements of expandable text boxes and importing images.

8. Eagle Scout Project Workbook • Make sure that the edition date on the cover says: October 2015 • Scout Name and Project Name Project Workbook is a Fillable PDF file • Cover Date – October 2015

9. Project Book is a “fillable” PDF file • Save the file to your computer • Open the file with Adobe Acrobat Reader • Enter data and save file Please fill out the Project Book on your computer You can easily make corrections and changes! Click Mouse and it is much easier to read than your handwriting

10. Eagle Scout Service Project • Requirement • Plan, develop, and give leadership to others in a service project helpful to any of the following: • School • Community • Religious Institution • Non-Profit organizations (except Scouts) • Responsibility • You (not your parents) are responsible for planning, directing and following through to the projects successful completion. This is NOT you personally doing a project It is YOU organizing & leading a group to complete a project Click Mouse

11. Eagle Scout Service Project • Parents & Scouts MUST read page 5BEFOREstarting the project • Other information for Parents and Unit Leaders • See Page 6 of Project Book • Information for Project Coaches • What is Meant by “Give Leadership to Others” • Evaluating Project after Completion • Risk Management • Keep Track of your time spent developing your proposal. (more about this later) Click Mouse

12. Eagle ScoutService ProjectWorkbook • Contact Information • Proposal Page B(Page 9) of Project Workbook Click Mouse

13. Candidate Information Unit Information Unit Leader Information Unit Committee Chair Unit Advancement Chair Name of Beneficiary Beneficiary Representative Council Service Center Project Coach Information District Approval Representative (see next slide)

14. Eagle Scout Service Project Workbook • Contact Information (continued) District Project Approval Representative Trail to Eagle

15. Project Phases • Read the Project Book • Choose a Project • Prepare a Project Proposal * • Prepare and submit Fundraising Application * • Project Approval • Beneficiary, Unit Leader, Committee, District • Develop a Final Plan * • Obtain or raise any required funds • Execute your Project Plan • Prepare a Final Report * DO THIS FIRST ! Information to be included in Project Book * Click Mouse Trail to Eagle

16. Trail to Eagle – Signature Cycle Start Here 1 Discuss withUnit Leader DistrictApproverVerbal OK DistrictApproverVerbal OK Get an Idea Meet withBeneficiary Scout Reads & Signs Book Scout Reads & Signs Book OK OK BeneficiarySignature * Not OK Not OK 4 2 Present toCommittee Work ProposalPlans DistrictApproverSignature Unit LeaderSignature * CommitteeSignature * OK DistrictApproverSignature 3 Not OK Prepare Final Plans • Preferred order of signatures Prepare Final Plans New Stepon Slide 45 • District Approver’s verbal OK is NOT authorization to proceed Do Project • This signature MUST be the last to be obtained Do Project Trail to Eagle Click Mouse

17. Phase 1 – Choosing a project • Concept • Original project? • Something you dream up? • Something that has never been done before ? • Something which has been done before ? • Identify Beneficiary • School or Church • Community • Parks & Rec, State Parks, County Parks • City or County • Non-Profit organizations • Care & Share • Free Clinic • Samaritan Center Trail to Eagle

18. Phase 1 – Choosing a project (continued) • Project must present an opportunity for: • Planning • Development • Leadership • Search Internet for ideas • Discuss with your unit leader • See Restrictions in Service Project Workbook See Page 4 of Project Workbook Trail to Eagle

19. Phase 2 - Prepare a Project Proposal • Proposal Pages C,D,E (Pages 10, 11, 12) of the workbook are a guide to preparing your proposal • Will you meet the Eagle Scout Service Project Requirements? • Is your project feasible? • Have you addressed any safety issues? • Do you understand what key steps are necessary to carryout your project • Are you on track for a positive experience? Trail to Eagle

20. Service Project Proposal • Brief description of your Project • Who is the beneficiary and how/why will they benefit from your project • Once you have these two items contact District Approver (see reference slide) • Get verbal approval of your project • Not a requirement, just a good idea • This is a recommendation • Insures District approval of your proposal Verbal Approval is NOT authorization to proceed ! ! Click Mouse Trail to Eagle

21. Service Project Proposal (Continued) • Get photos or draw sketches if applicable • Giving Leadership • How many people? • How will you lead them? • Materials • Things that are a permanent part of the project • Estimate the types of materials you may need • Wood, trees, shrubs, flowers, etc. • Supplies • Estimate the types of supplies you may need • Things that are not permanent (i.e. Framing for concrete, paint brushes, etc.) • Food & water for your crew • Other consumables Trail to Eagle

22. Service Project Proposal (Continued) • Tools • Estimate the types of tools you may need • Other needs • Will you need to Raise Funds? • Determine preliminary cost estimates first • Fund Raising Application must be filed • Permits & Permissions • Will you need building permits? • Permission slips • Preliminary Costs • Estimate the cost of materials, supplies, tools and other expenses you may have Trail to Eagle

23. Service Project Proposal (Continued) • Project Phases • Provide some of the key steps necessary to complete your project • Examples: • File Fund Raising Application & raise funds • Get volunteers to signup • Get permits and permissions • Purchase Materials • Etc. Trail to Eagle

24. Service Project Proposal (Continued) • Logistics • How will you transport your materials, supplies, tools and personnel to your project site? • Tour Plan (formerly called Tour Permit) is no longer required • Photos • If appropriate, include photographs of the current state of the area to be affected by your project • Safety Issues • Describe any hazards you may need to deal with and how you will handle them • Examples are: Toxic Items, Power Tools, First Aid Kits Trail to Eagle

25. Service Project Proposal (Continued) • Further Planning • List some action steps that you will need to take to complete a final plan • Detailed drawings might be needed • A 2x4 is actually about 1½x3½ • A “Cut list” for raw lumber will be helpful • A work schedule might be needed Trail to Eagle

26. Service Project Proposal (Continued) • Present Project Proposal to Unit Committee • “Selling” your Proposal • Do you need a PowerPoint Presentation? • Signatures • Preferred Order of Signatures • Scout’s Signature • Beneficiary’s Signature • Unit Leader’s Signature • Unit Committee’s Signature • District Project Approver • Get Fund Raising App signed at same time Must be the First Signature Must be the Last Signature Trail to Eagle Click Mouse

27. Fund Raising Application • Most Districts allow scouts to prepare their Fund Raising Application prior to getting District approval • New Council Policy for 2017 • Complete Fund Raising Application for all funds & material regardless of the dollar amount expected. • New Council Policy for 2018 • Crowd funding via the internet will be disallowed where the website has an administrative fee • REDBASKET.ORG is being recommended by the National Eagle Scout Association as they are offering a NO FEE platform for Eagle Scout projects. Trail to Eagle

28. Fund Raising Application (Continued) • Read the “Procedures and Limitations on Service Project Fundraising” • See Fundraising Application Page B (page 20) of the Project Workbook • Complete the Eagle Scout Service Project Fundraising Application • Fundraising Application Page A (page 19) Trail to Eagle

29. Fundraising Application (Continued) • Describe how you plan to raise funds • Proposed date when Project will start • Proposed date(s) for fundraising activities • How much money is expected • There is no minimum amount for not requiring this application • How and who will request money, material, supplies, or tools • Are Contracts involved and who will sign? You can list all fund raising activities on one form Trail to Eagle

30. Fundraising Application (Continued) Helpful Hints for the Fund Raising Application • What does not need to be on it • Donations from the Scout or his parents or relatives • Donations from the Scout’s Unit or Charter Organization • Final project report should report these donations • All other sources of funds should be on it, including • Restaurant fundraisers • Rummage Sales • Recycling materials (if gathered from sources outside the scouts family or unit) • Discounts or material donations from suppliers (i.e. Home Depot, Lowes, etc.) • Crowd funding sites or any other sources where funds are solicited • Use estimates for amounts • For example: $100 or 10% of expected purchases Trail to Eagle

31. Phase 3 - Fundraising Application Form Top half of Fund Raising Form

32. Phase 3 - Fundraising Application Form Lower half of Fund Raising Form

33. Phase 3 - Develop a Final Plan (Continued) • Detailed Material List • Item, Description, Quantity, Unit Cost, Total Cost, Source • Add additional sheets if necessary • Final Plan Page C (page 16) of the Project Workbook • Detailed Supplies List • Item, Description, Quantity, Unit Cost, Total Cost, Source • Add additional sheets if necessary • Detailed Tools and other Needs List • Tool, Quantity, Unit Cost, Total Cost, Source, Who will operate/use • Add additional sheets if necessary • Detailed Projected Expense Summary Trail to Eagle

34. Signatures – Project WorkbookProposal Page E ( Bottom of Page 12) Signature Flowchart Candidate’s Promise (sign before approvals below are granted) On my honor as a Scout, I have read this entire workbook, including the “Message to Scout and Parents or Guardians” on Page 21. I promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary. Trail to Eagle Click Mouse

35. Signatures – Project WorkbookProposal Page E (Bottom of Page 12) New with Oct 2015 version(see pages 25 & 26 of Project Book) Trail to Eagle

36. Signatures – Project WorkbookProposal Page E (Page 12) Do not begin any work on your project, or raise any money, or obtain any materials, until your project proposal has been approved. This means yours and the OTHER FOUR SIGNATURES ON THIS PAGE ! Trail to Eagle

37. Recommendation forProposal Page E of yourEagle Project Book • Print a copy of Proposal Page E (Page 12)BEFORE filling in the “Logistics,” “Safety Issues” and “Further Planning” • Get signatures on this copy and set it aside • Enter your “Logistics”, “Safety Issues” and “Further Planning” concerns, leaving the signatures blank. • This lets you edit and reprint this page without needing to get new signatures • Final Eagle book will have two Proposal Page E’s • One with the “Logistics”, “Safety Issues” and “Further Planning” issues and one with the signatures

38. Review Project Phases • Read the Project Book • Choose a Project • Prepare a Project Proposal * • Prepare and submit Fundraising Application * • Project Approval • Beneficiary, Unit Leader, Committee, District Do not proceed without District ApprovalNo Fund Raising, No Final Plans, No Purchases, No Work Information to be included in Project Book * Trail to Eagle

39. Review Project Phases • Read the Project Book • Choose a Project • Prepare a Project Proposal * • Prepare and submit Fundraising Application * • Project Approval • Beneficiary, Unit Leader, Committee, District This is NOT your plan Project Phases Steps after District Approval THIS is your plan • Develop a Final Plan * • Obtain or raise any required funds • Review project plan with the Beneficiary • Execute your Project Plan • Prepare a Final Report * Information to be included in Project Book * Click Mouse Trail to Eagle

40. Phase 3 - Develop a Final Plan • Comments from Proposal Review • Project Changes from Proposal • Project Phases • Have you refined or changed the phases that you presented at the Proposal review? • Work Processes • Prepare a step-by-step list of what must be done and how everything will come together: site preparations, sizing, assembly, fastening of materials, use of supplies (paint, varnish, etc.). • You will need more room to type this than is provided in the workbook. Add additional pages as necessary Plan Ahead, Plan Early, and Work Your Plan Click Mouse Trail to Eagle

41. Develop a Final Plan Phase 3 - Develop a Final Plan (Continued) (Continued) • Final Plan Page B (page 15) of the Project Workbook • Permits & Permissions • Permission slips for all youth who are participating in your project is also recommended • Use Health Forms A & B for all youth both Scouts & non-Scouts • Some construction projects may require city permits • Work on public school grounds may need School District approval • May also need school’s principal’s approval • Prepare and get Fund Raising Application Signed Permits are the beneficiary’s responsibility Permission slips are the responsibility of the scout Click Mouse Trail to Eagle

42. Phase 3 - Develop a Final Plan (Continued) • Final Plan Page D (page 17) of the Project Workbook • Detailed Leadership Plan • Task List, Skills, Adult or Youth, Helpers needed, Helpers committed • How will you brief/train your helpers? • What is your communication plan? • How to get to your Project Site? • When to be at your Project Site? • What to bring to your Project Site? Trail to Eagle

43. Phase 3 - Develop a Final Plan (Continued) • Final Plan Page D (page 17) of the Project Workbook • Detailed Logistics Plan • How will workers be transported? • How will materials, supplies and tools be transported? • How will workers be fed? • Have you made arrangements for restrooms at your Project Site? • What will you do with leftover materials and supplies? • What will you do with any purchased tools after completing your project? Trail to Eagle

44. Phase 3 - Develop a Final Plan (Continued) • Final Plan Page E (page 18) of the Project Workbook • Detailed Safety Plan • Will a First Aid Kit be necessary? • Where will it be and who will be responsible for it? • Are there any hazardous materials or chemicals? • How will these be handled? • List potential safety hazards • Weather, wildlife, sunburn, poisonous plants, hazardous tools or equipment • How will you handle these? • How will you communicate these hazards to your workers? • Will you have a safety briefing? • Who will conduct the briefing? • Will you have a First Aid specialist and if so who? Trail to Eagle

45. Phase 3 - Develop a Final Plan (Continued) • Final Plan Page E (page 18) of the Project Workbook • Contingency Plans • How will you handle a postponement or cancellation? • You will probably need more room to address this than is supplied in the Service Project Workbook • Add blank pages if necessary • Comments from Project Coach “If you don’t know where you’re going, you will probably end up somewhere else.” Laurence J. Peter - The Peter Principle, 1969 Click Mouse Trail to Eagle

46. Trail to Eagle – Phase 3 Start Here Discuss withUnit Leader DistrictApproverVerbal OK Get an Idea Meet withBeneficiary Scout Reads & Signs Book OK OK BeneficiarySignature * Not OK Not OK Present toCommittee Work ProposalPlans DistrictApproverSignature Unit LeaderSignature * CommitteeSignature * OK Not OK Prepare Final Plans Meet withBeneficiary Added with October 2015 version of Project Book Do Project Trail to Eagle

47. Trail to Eagle – Phase 3 • BEFORE you start any work on your project or purchase significant amounts of material • REVIEW YOUR FINAL PLAN WITH YOUR BENEFICIARY • Make sure that this will meet his/her expectations • Did you discuss pages 25 & 26 of the Project Book with your beneficiary? You don’t want to think that you finished your project and have your beneficiary say: “But I thought you were going to do …” Click Mouse Trail to Eagle

48. Trail to Eagle – Phase 4 Project Execution • Fund Raising • Purchase Material • Gather Necessary Tools & Supplies • Execute Project • Take photos during your project Trail to Eagle

49. Phase 5 – Execute your Project Plan • Keep Track of all of the effort on the project • Start keeping track as soon as you start working on the proposal • Any time you spent working on your project • Any time spent by others helping with your project • Any time you spent on fundraising for your project • Any time spent by others helping with fundraising • Any time you spent on executing your project • Any time spent by others helping to execute your plan • Separate time by Scout and non-Scout youth • Separate time by registered Scout adults and non-registered adults • See Project Report Page B (page 23) in the Project Workbook to see what information is needed for your final report Trail to Eagle

50. Phase 6 – Prepare a Final Report • Use additional pages if necessary • Project Description • Description of completed project and impact • What did you do after proposal approval to complete final plans • Observations • What went well and what was challenging • Changes • What changes were made as you worked on your project • Leadership • How did you demonstrate leadership? • What was difficult about being a leader? • What was most rewarding about being the leader? • What did you learn about leadership, or how were your leadership skills further developed? Trail to Eagle