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Trinity County Collaborative Group

Trinity County Collaborative Group. Public Meeting May 3, 2013 Fire Hall, Weaverville. Agenda. Introduction 10:00am-10:30am Re-cap Newcomers: Anyone’s first meeting?   Review Draft Charter 10:30am-11:30pm Break into small groups-address questions on charter “Dot your Issues” Exercise

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Trinity County Collaborative Group

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  1. Trinity County Collaborative Group Public Meeting May 3, 2013 Fire Hall, Weaverville

  2. Agenda Introduction 10:00am-10:30am • Re-cap • Newcomers: Anyone’s first meeting?   Review Draft Charter 10:30am-11:30pm Break into small groups-address questions on charter “Dot your Issues” Exercise Vote on Draft Charter Revisions 11:30-12:30 Reconvene whole group and discuss charter feedback Lunch 12:30pm-1:15pm Sandwiches from Trinideli!Request for $5 donation Work Groups & Issues 1:15pm-3:50pm • Alex-white paper on USDA • Work group discussion • Brainstorm priorities and roadblocks Check-in 3:50pm-4:00pm

  3. Introduction • Re-cap • 3/7/13-Informational/educational, presented Situation Assessment • 4/12/13-Began working on TCCG organizational structure • Issues box, Sign-in, $5 lunch donation, ground rules • Remember: membership rules will go into effect next meeting! • Newcomers • Group will not backtrack-you are responsible for catching up • Information: website, community binders, fellow collaborator

  4. Review Draft Charter • Can go as fast, or slow, as you want • To help you go fast: Refer to questions handout (last page) • Break into small groups, discuss and develop feedback to charter questions • Refer to your handouts • Draft charter (focus on grey highlighted sections) • Charter summary questions (last page) • “Dot Your Issues” exercise • Reconvene around 11:30 a.m.

  5. “Dot Your Issues” Exercise • Each participant should have received three dots: green, yellow and red • Please place your dots on the posters around the room on the issues that are a priority for you: • Green = 1st priority • Yellow = 2nd priority • Red/Pink = 3rd priority • Sticky notes are available if you want to add an issue that is not recorded on the posters • Write down your three priorities in your binder to discuss with the full collaborative group later

  6. Vote on Charter Proposals • Modified consensus = 80% • Will discuss & vote, discuss & vote as necessary to reach highest level of consensus • When weighing in on a decision refer to your ‘level of support’ handout • At a minimum can you live with the decision? • Once a vote is finalized, minority opinions may request to have their concerns recorded for the collective memory record

  7. Vote on Charter Proposals • Feedback on Background? • Feedback on Purpose/overview? • Feedback on Ground Rules? • Feedback on Guiding Principles?

  8. Vote on Charter Proposals • Feedback on Vision? • Feedback on Mission? • Feedback on Goals?

  9. Vote on Charter Proposals • Public Observation & Input: • How should members of the public check-in when they would like to provide input at that meeting? • Becoming a Member: • Should members sign a copy of the charter? (When it’s complete) • Active Membership Status: • When/how do absentee members submit their record of input? • Are proxies allowed? For all members or only organizations?

  10. Votes on Charter Proposals • Role of Federal Agencies: • What role(s) will federal agency representatives have? • Will they have voting privileges? • How will they report to their agency? • Role of County Supervisors: • What role(s) will supervisors have? • Will they have voting privileges? • How will they report to the board?

  11. Vote on Charter Proposals • Decision Making: • Quorum rule to conduct a vote? • Meetings & Agenda: • Hold meetings 3rd Friday of each month? • Rotating meetings will be held in which communities? • Will meetings rotate equally between communities? • Recording meetings: Audio? Video? Who will record, who will edit, where will it be posted? Volunteers to take on recording logistics? • Should agenda be distributed via e-mail and posted on the website at least one week prior to meeting?

  12. Vote on Charter Proposals • Communication: • E-mail, website, community binders working? • Internal • What do you want to only share with members? How should this information be shared? • External • How do you want to report out to the public? • Should there be an separate e-mail list for ‘interested’ parties who aren’t members? • How do you want to communicate/collaborate with complimentary organizations? • Media • How should members interact with the media? • Evaluation: • Need to come up with a quantifiable definition of progress and success

  13. White Paper • Trinity Collaborative relationship with USDA • USDA programs of work • Stewardship contract

  14. Vote on Charter Proposals • Work Groups: • Discussion of “Dot Your Issues” exercise • Type of work groups (issues covered)? • Composition of work groups? Focus on being inclusive • Meeting logistics? • Work group meetings open to public observation? Public input? • How should work groups report back to collaborative group?

  15. Work Groups • Outline priorities and roadblocks • Brainstorm action items-how will you accomplish your priorities? How will you overcome the roadblocks? • What do you need? • Are there experts who can help? • Next steps?

  16. Check-In • What’s working? • Anything not working? • Is there anything you need from your facilitation team? • Sign-in! • The next meeting is May 17 in Hayfork at the VFW hall from 10:00am-4:00pm

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