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Time Management in a Multi-Tasking Environment. Mark Levy, VP / GSM Radio Advertising Bureau. Remember Grade School?. Time Management. And summers that lasted forever…. Time Management. Does time really go faster as we grow older?. Where the heck does it go? . Time Management.
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Time Management in a Multi-Tasking Environment Mark Levy, VP / GSM Radio Advertising Bureau
Remember Grade School? Time Management
And summers that lasted forever… Time Management
Does time really go faster as we grow older? Where the heck does it go? Time Management
“To be is to do.” - Aristotle “To do is to be.” - Socrates “Do be do be do.” - Sinatra Feel more like Sinatra? Time Management
Do you have more or less time than last year? Time Management
Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Louis Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein. - H. Jackson Brown, Jr. Time Management
Can we really manage time? Time management is actually managing ourselves! Time Management
We are a product of what we repeatedly do. We are creatures of habit! Time Management
What things do you do that waste time? Time Management
Things that can waste time… • Incomplete information • Employee problems • Lack of support (subordinate and superior) • Handling routine tasks • Putting out fires • Meetings • Phone calls • E-mail • Completing reports • Lunch • Personal obligations Time Management
Things that do waste time • Working on assumptions • Failure to listen • Correcting avoidable mistakes • Lack of organization • Procrastination • Crisis management • Micro management • Unwillingness to say “no” • Unwillingness to delegate • Failure to plan • Failure to prioritize Time Management
12 Steps to Effective Time Management Time Management
12 Steps to Effective Time Management 1. Keep a daily time log Time Management
12 Steps to Effective Time Management 2. Plan your work and work your plan Time Management
12 Steps to Effective Time Management 2. Plan your work and work your plan • Steps to a successful plan • Access situation • Develop assumptions • Establish objectives • Develop alternatives • Decide course of action • Measure and evaluate results • Take corrective actions if necessary Time Management
12 Steps to Effective Time Management 3. Prioritize daily Time Management
12 Steps to Effective Time Management 3. Prioritize daily Time Management
12 Steps to Effective Time Management 3. Prioritize daily Time Management
12 Steps to Effective Time Management 3. Prioritize daily Time Management
12 Steps to Effective Time Management 3. Prioritize daily Time Management
12 Steps to Effective Time Management 3. Prioritize daily Time Management
12 Steps to Effective Time Management 3. Prioritize daily “Is what I’m doing now helping me reach my goals?” Time Management
12 Steps to Effective Time Management 4. Delegate Time Management
12 Steps to Effective Time Management 4. Delegate • Barriers to delegation include… • Managers preference for operating • Managers need to know minute details • “I can do it better” syndrome • Perfectionism / no tolerance for mistakes • Failure to train subordinates • No systems to measure and evaluate results • Understaffing • Confusion in authority and responsibilities Time Management
12 Steps to Effective Time Management 5. Solve little problems before they become big ones Time Management
12 Steps to Effective Time Management 6. Get organized and stay organized Time Management
12 Steps to Effective Time Management 7. Avoid e-mail slavery Time Management
12 Steps to Effective Time Management 8. Differentiate between urgent and important Time Management
12 Steps to Effective Time Management 9. Avoid procrastination “Never put off until tomorrow what you can do the day after tomorrow.” - Mark Twain Time Management
12 Steps to Effective Time Management 10. Break big projects into bite-size pieces Time Management
12 Steps to Effective Time Management 11. Know when to say “no” Time Management
12 Steps to Effective Time Management 12. Learn the art of minimizing / maximizing meetings Time Management
12 Steps to Effective Time Management 12. Learn the art of minimizing / maximizing meetings • The most productive meetings… • Are scheduled to minimize disruption to productivity • Start on time • Have a limited, focused agenda • Stay on point • End on time • Are followed up with summary, assignments, and timelines Time Management
12 Steps to Effective Time Management 12. Learn the art of minimizing / maximizing meetings When most sales occur Time Management
12 Steps to Effective Time Management 12. Know your management type Do you: - Focus well and stay on task? - Naturally assume a leadership role? - Seek out “win-win” solutions? - Perform best under pressure? Time Management
Knowing what to do is seldom the problem. Time Management
12 Steps to Effective Time Management Top Managers • Plan • Prioritize • Delegate • Solve problems quickly • Are organize • Avoid procrastination • Can say “no” Time Management
Time Management in a Multi-Tasking Environment Mark Levy, VP / GSM Radio Advertising Bureau
