April 1, 2019 Presented by:

1. Deputy Sheriff Salary Supplementation Fund (DSSSF) Program2020 Notice of Funding Opportunity (NOFO) Training April 1, 2019 Presented by: Missouri Department of Public Safety, Criminal Justice/Law Enforcement Unit

2. CONTACTS MO Department of Public Safety: • Heather Haslag, Program Manager • P: (573) 751-1318 • E: heather.haslag@dps.mo.gov • Laura Robinson, Program Specialist • P: (573) 526-1928 • E: Laura.Robinson@dps.mo.gov • Becky Block, Program Representative • P: (573) 751-5951 • E: Becky.Block@dps.mo.gov • Amelia Hentges, Program Representative • P: (573) 522-4094 • E: Amelia.Hentges@dps.mo.gov • Sarah Crawford, Program Representative • P: (573) 522-3455 • E: Sarah.Crawford@dps.mo.gov • MoSMART Board: • Sheriff Kevin Bond, Pettis County Board Chair P: (660) 827-0052 E: Sheriff@pettiscomo.com • Sheriff Mark Owen, Platte County Board Vice-Chair P: (816) 858-3455 E: sheriff@plattesheriff.org • Sheriff Randee Kaiser, Jasper County • Board Secretary • P: (417) 358-8177 • E: rkaiser@jaspercountysheriff.org • Sheriff Benjamin Becerra, Daviess County Board Member P: (660) 663-2031 • E: sheriffben840@gmail.com • Sheriff Jim Arnott, Greene County • Board Member • P: (417) 829-4040 • E: Jarnott@greenecountymo.org

3. OUTLINE FOR TRAINING • General Program Information • Application Instructions • WebGrants • Post-Application Process • Questions?

4. GENERAL PROGRAMINFORMATION

5. PROGRAM GUIDELINES • Fund created pursuant to Section 57.278 RSMo • consists of monies collected from charges for service received by county sheriffs under subsection 4 of Section 57.280 RSMo • monies are deposited into the state treasury • Grant program administered by MoSMART Board • technical assistance provided by the Missouri Department of Public Safety, Criminal Justice/Law Enforcement Unit • Project Period: July 1, 2019 to June 30, 2020 • 12 month project period • no extensions to project period will be allowed • funds must be obligated within the project period • funds which are properly obligated must be expended no later than the last day of the pay period immediately following the end of the state fiscal year • funds will be disbursed monthly via a reimbursement process; any funds not properly obligated or expended will lapse and become available for future awards • No local match requirement

6. FUNDING OVERVIEW

7. FUNDING OVERVIEW cont’d • FY20 funding is subject to legislative approval • $7,200,000 spending authority requested • Legislators must present state budget by May 10, 2019 • Subject to approval by Governor • Sustainability is a priority • Sustaining supplementation to positions • Sustaining level of funding (revenues and expenditures) of account • Fund balance (as of 3/28/2019) = $10,862,325.84 • Of this balance, $5,254,664.54 is committed for subawards, leaving an actual uncommitted balance of only $5,607,661.30 • MoSMART’s FY20 Desire(subject to change based on many factors): • Eligible positions identified with a base annual salary less than $30,000 be awarded funds to increase the annual salary to $30,000 (but where applicable, potentially not less than $1,200/year for base annual salaries of $28,800 - $29,999.99, not to exceed the supplemental salary requested) • Ex: $25,000 base salary ($5,000 difference from $30,000) = potential $5,000 in supplemental funding • Ex: $29,500 base salary ($500 difference from $30,000) = potential $1,200 in supplemental funding • Eligible positions identified with a base annual salary of $30,000 or more be awarded a maximum of $1,200/year (not to exceed the supplemental salary requested) • Ex: $30,000 base salary = potential maximum of $1,200 in supplemental salary • Ex: $55,000 base salary = potential maximum of $1,200 in supplemental salary

8. ELIGIBLE APPLICANTS • County Sheriff’s Office (or County Police Department if the officers have all the powers and the ability to perform all the duties of the County Sheriff) • Must apply through unit of government (i.e. county, or in the case of the St. Louis City Sheriff’s Office, the city) • Law enforcement agency must be compliant with: • Section 43.505 RSMo: Uniform Crime Reporting (UCRs) • Section 590.650 RSMo: Racial Profiling Reporting • Section 513.653 RSMo: Federal Forfeiture Reporting • Section 590.700 RSMo: Recording of Custodial Interrogations • Section 43.544 RSMo: Forwarding Intoxication-Related Arrest Information to Central Repository

9. ELIGIBLE BUDGET CATEGORIES • Personnel • County deputy sheriffs must be full-time, licensed Peace officers commissioned by the employing law enforcement agency, or be full-time deputies appointed pursuant to the authority set forth in RSMo 57.530 • Full-time • Must average at least 30 hours of service per week (if paid weekly or bi-weekly), or 130 hours of service in a calendar month (if paid semi-monthly or monthly) • Positions classified by the employing agency as “part-time” who work more than 30 hours a week or 130 hours in a month are still considered “part-time” and are not eligible • Licensed Peace officer • Licensing is issued by the Peace Officers Standards and Training (POST) Unit within the Missouri Department of Public Safety • Commissioned to perform the duties of a deputy sheriff • Commissioning is issued by the employing law enforcement agency • Personnel Benefits • Employer benefits resulting from supplemental salary increases for eligible county deputy sheriffs • e.g. FICA/Medicare, Retirement, and Workers Comp

10. PERSONNEL BENEFITS • Check with your County Clerk to verify rates for benefits!!! • Should only request funding for fringe benefits that the employer pays • Reimbursement is limited to the amount budgeted (so don’t under-budget) • FICA/Medicare = 7.65% • Every employer is required by the IRS to pay these taxes • Social Security is 6.2% and Medicare is 1.45% but do not separate these costs in the application budget • CERF (County Employees’ Retirement Fund) = 4% maximum • Not all employers contribute to CERF though • Not all employers contribute the maximum 4% • LAGERS (Missouri Local Government Employees Retirement System) • Not all employers contribute to a retirement plan for their employees • Maximum increase for LAGERS January 1 = 1% (unless the benefit tier is changed) • Workers Comp • Some employers are self-insured but the majority of employers contribute to one of the following insurance companies: • Missouri Association of Counties (MAC) • Midwest Public Risk (MPR) • Missouri Employers Mutual (MEM) • Missouri Rural Services (MRS) • Use the workers comp calculator created by DPS to help identify the employer’s rate • The workers comp calculator was built for standard calculations; some agencies will require a special calculator reflective of their personalized rate sheet - contact DPS if this applies

11. PERSONNEL BENEFITS - CERF New Old CERF Example Rate Sheets

12. PERSONNEL BENEFITS - LAGERS LAGERS Example Rate Sheet: NOTE:Verify with your County Clerk if deputy jailers receive retirement contributions at the “General” rate or the “Police” rate and budget accordingly.

13. PERSONNEL BENEFITS – WORKERS COMP MACTrust Example Rate Sheet: Budget for 0.0458 NOTE:When calculating workers comp, do not just use the “Police Rate” column, there are other calculations that must be factored in!

14. PERSONNEL BENEFITS – WORKERS COMP MPR Example Rate Sheet: Budget for 0.0920 NOTE:When calculating workers comp, do not just use the “Police/Drivers Rate” column, there are other calculations that must be factored in!

15. PERSONNEL BENEFITS – WORKERS COMP MEM Example Rate Sheet: Budget for 0.0399 NOTE:When calculating workers comp, do not just use the “Police Officers & Drivers Rate” column, there are other calculations that must be factored in!

16. PERSONNEL BENEFITS – WORKERS COMP MRS Example Rate Sheet: Budget for 0.0369 NOTE:When calculating workers comp, do not just use the “Police Officers & Drivers Rate” column, there are other calculations that must be factored in!

17. DISBURSEMENT OF FUNDS Prior to application submission, applicants must understand the following and make decisions that benefit its agency (and employees): • Method of Payment • Same check as regular payroll vs. separate check • At a minimum, the DSSSF must be clearly identified separate from regular salary, paid leave, etc. • Frequency of Payment • The number of pay periods identified will determine the supplemental salary amount that will be allowed for reimbursement each month. The number of pay periods is at the discretion of the county so chose carefully! • Counties are strongly encouraged to issue supplement so that it coincides with the payroll period and/or timesheets in order to avoid having to submit additional payroll documentation or timesheets each month. NOTE: Physically count the number of pay periods needed against a calendar! A bi-weekly pay period, for example, that has 5 days in the 2019 grant cycle and 9 days in the 2020 grant cycle would be claimed to the 2020 grant cycle. Bi-weekly payroll usually results in 26 pay periods but could require 25, 26, or 27 pay periods for DSSSF depending on how the pay periods fall with the grant cycle. Make sure to physically “plot” the pay periods on a calendar!! • Factors Impacted by Supplemental Salary • Monies paid to an individual shall be included as annual salary for purposes of calculating the individual’s hourly rate for overtime (per the U.S. Department of Labor) • Wage garnishments (e.g. child support) based on the individual’s salary may be increased as a result of the supplemental salary

18. PRO-RATION OF SALARY Grant-funded individuals that are not in full-time, paid employment status for the entire payroll period are subject to pro-rating calculations. Refer to the DSSSF Solicitation for examples. • Unpaid Leave Status • Individuals who enter an unpaid employment status due to, but not limited to, administrative reasons, military leave, workers compensation injury, or FMLA are not eligible for continued supplemental salary while in unpaid leave status if the unpaid leave status does not qualify the individual to be considered a full-time employee. • Must pro-rate the amount of supplemental salary issued to the grant-funded position if the paid employment status drops below 30 hours in a week (if paid weekly or bi-weekly), or 130 hours in a calendar month (if paid semi-monthly or monthly). • The pro-rating should be calculated as the number of paid employment days in the payroll period compared to the number of originally scheduled employment days in the payroll period. • Position Vacancy • Grant-funded individuals who end employment with the subrecipientare not eligible for continued supplemental salary after their employment end date. Likewise, individuals who start employment with the subrecipientare not eligible for supplemental salary prior to their employment start date. • The pro-rating should be calculated as the number of paid employment days in the payroll period compared to the number of days that were scheduled (or would have been scheduled) in the payroll period. • Position Change • Grant-funded individuals who change approved supplemental salary positions will be subject to the approved supplemental salary for the position they filled for the time the supplemental salary was being earned. • Must pro-rate the amount of supplemental salary issued to the grant-funded position(s) based on the calculations referenced in the above sections, and then consequently report accordingly on the Claim report, based on the number of paid days worked in each position compared to the number of days that were scheduled (or would have been scheduled) in the payroll period. NOTE: If the employee does not remain in full-time, paid status for the duration of the entire payroll period, employers can avoid pro-rating by withholding the deputy’s supplemental salary.

19. SUPPLANTING Supplanting is defined as using funds to take the place of, or, shifting existing funds that would have been used for that same purpose in absence of this funding. Supplanting is strictly prohibited! Example of supplanting: The County budgeted $250,000 in local funds to the Sheriff’s Office for personnel costs, to include the salary and benefits for 5 deputies and a 2% salary increase for all Sheriff’s Office employees. The County is awarded state DSSSF monies, which are used to provide supplemental salary to the 5 deputies, but in response to the availability of the state DSSSF funds, the County decides that it will only allow the 2% salary increase for employees not receiving supplemental salary from the DSSSF program. In this scenario, there would have been a decrease in the amount of funds that would, in the absence of state DSSSF monies, be made available for personnel costs. The DSSSF monies are not increasing the amount of funds available for personnel costs but rather replacing the amount of funds available for personnel costs. The County has denied county-approved salary increases for individuals receiving supplemental salary because it would result in less financial assistance from the DSSSF program. This “shifting” of money is unallowable.

20. APPLICATIONINSTRUCTIONS

21. NEW ORGANIZATIONS • If your applicant organization has not yet registered within the WebGrants system: • Acquire a Data Universal Numbering System (DUNS) • Acquire or renew registration with the Systemfor Award Management (SAM) • Complete the “Register Here” on the WebGrants home screen • Wait for approved registration login Refer to the 2020 DSSSF Solicitation for further information and guidance.

22. RETURNING ORGANIZATIONS • If your applicant organization has already registered within the WebGrants system: • Login with the User ID and Password previously provided during the registration process • Verify your work information in the “My Profile” module of WebGrants • Verify your organization’s information in the “My Profile” module of WebGrants, including the DUNS and CCR/CAGE data • Verify the registered users associated with your organization in the “My Profile” module of WebGrants Refer to the 2020 DSSSF Solicitation for further information and guidance.

23. GENERAL APPLICATION DETAILS • Solicitation released on Monday, April 1, 2019; available through either of the following sites: • DPS – CJ/LE, DSSSF website: https://www.dps.mo.gov/dir/programs/cjle/dsssf.php • DPS WebGrants Funding Opportunity: https://dpsgrants.dps.mo.gov • Applications must be submitted online in WebGrants • Paper applications will not be accepted • Applications are due by 5:00 p.m. on Tuesday, April 30, 2019 • WebGrants will automatically close based on the posted deadline • Late applications will not be accepted for circumstances such as illness, bereavement, internet connection issues, broken scanners, staffing conflicts, emergency responses, etc. • Start early!!

24. APPLICATION TIPS • The DSSSF application has 6 components (forms); each component must be “Marked Complete” to submit the application. • Each application form has required fields indicated by a red asterisk (*). A form can be saved without completing each required field, but the form cannot be marked complete without completing each required field. • Form and field instructions have been provided to aid in the completion of each application form. • Use the DSSSF Solicitation and the WebGrants form instructions to aid in the completion and submission of an application; re-read the form instructions and the information provided to ensure relevance and completeness. • Proper capitalization and sentence case is requested when typing each application form. Do not leave on your ‘Caps Lock’ when filling out the application forms!!

25. WEBGRANTShttps://dpsgrants.dps.mo.gov

26. WEBGRANTS HOME SCREEN Log In: enter User ID and Password if already registered; also used to retrieve forgotten User IDs and Passwords Register Here: used to register new agencies (not new users) Announcements:provides a link to the WebGrants External User Manual and provides other helpful information, including any known internal errors that are occurring or any scheduled system outages; check this area before logging in!

27. WEBGRANTS - MAIN MENU • The WebGrants toolbar will appear on all screens hereafter and contains certain command buttons. • Menu: returns you to the Main Menu screen at any time • Help: displays information regarding the screen displayed (but will not be helpful with DSSSF) • Log Out: should be used to log out of the session; users are encouraged not to simply close the screen as it doesn’t end the session – the more users logged into the session, the slower the system operates • Back: returns the user back to the previous screen so long as it doesn’t re-execute a command from the previous screen, in which case it may revert back to the different screen • Print: allows you to print the content of the screen (will be greyed out if there is no content to print) • Add: allows you to add content (will be greyed out if there is no content allowed to be added) • Delete: allows you to delete content (will be greyed out if there is no content allowed to be deleted) • Edit: allows you to edit content (will be greyed out if there is no content allowed to be edited) • Save: allows you to save content (will be greyed out if there is no content allowed to be saved)

28. MODULE #1: INSTRUCTIONS Provides general system instructions – does not provide DSSSF instructions!

29. MODULE #2: MY PROFILE • Maintain personal contact information • Click “Edit” on the toolbar to update and then click “Save” to save changes • Do not edit and re-use a person’s profile for a new employee; each user should have his or her own account and unique log-in

30. MODULE #2: MY PROFILE cont’d • Access Alert History and create Alerts • “Alert History” will display all emails sent to the profile • “My Alerts” creates alerts (as a grant contact, you will automatically receive all the alerts so this module is not beneficial)

31. ALERTS • Two types of notifications: • Automated alerts triggered on application and grant phases (e.g. status change, submission, negotiation, approval, not approved) • Mass distribution list emails from DPS staff (e.g. reminders, updates, training notices) • Alerts/Notifications are sent from dpswebgrants@dps.mo.gov • Add to safe sender list or a contact list to avoid being treated as junk/spam • Do not overlook these alerts as they can contain important and time-sensitive information • While the record is in the “My Applications” module, only the Primary Contact receives system-generated alerts • While the record is in the “My Grants” module, the Primary Contact and Additional Grantee Contacts, as applicable, receive system-generated alerts

32. MODULE #2: MY PROFILE cont’d • Reset Password • Allows the user to change their password; recommended for users with unsecure passwords or difficult to remember passwords

33. MODULE #2: MY PROFILE cont’d • Maintain organization’s information • Click the organization “Name” in the Associated Organizations table to access this page • Click “Edit” on the toolbar to update and then “Save” to save the changes • Do not change the Applicant Agency name as it affects Subaward documents and reports

34. MODULE #2:MY PROFILE cont’d • Add Registered Users • Add only if the individual is not already a registered user of WebGrants • Notify DPS to add if the individual is already a user associated with a different organization (e.g. grant writer) • Notify DPS via the “Correspondence” component of WebGrants if you add a new individual; must use the Change of Information Form • Remove Registered Users • Do not delete a registered user yourself • The individual is not automatically removed from the “General Information” component as a grantee contact or from the Distribution List • Notify DPS via the “Correspondence” component of WebGrants if you need an individual removed; must use the Change of Information Form

35. MODULE #3: FUNDING OPPORTUNITIES • Displays funding opportunities posted by the Department of Public Safety • Criminal Justice/Law Enforcement Unit • Crime Victim Services Unit • Juvenile Justice Unit • Office of Homeland Security • Check the DPS website for a calendar of scheduled funding opportunity releases

36. MODULE #4: MY APPLICATIONS Consists of two “areas”: Current Applications: • Editing – application has been started (but not yet submitted) by the applicant • Submitted – application has been submitted by the applicant • Under Review – application has been assigned for review • Correcting – application is being edited by the applicant • Approved – application has been approved, following any necessary revisions by the applicant Archived Applications: • Editing – application was started by the applicant but never submitted prior to the close of the funding opportunity • Withdrawn – application has been withdrawn from consideration by the applicant (or the grantor per request by the applicant) • Awarded – application was approved • Not Awarded – application was not approved (reasoning recorded in the “Feedback” section at the very bottom of the application)

37. MODULE #5: MY GRANTS Consists of three “areas”: Current Grants: • Awarded – Subaward documents being signed by grantee and grantor • Underway – application officially becomes a grant • Suspended – grant has been “frozen” due to delinquent reporting and/or inappropriate activities Closed Grants: • Closed – grant has been closed by grantor • Archived – grant has been archived by grantor Claims: • Displays all Claims that have been created but not yet submitted

38. STEP #1 - FIND FUNDING OPPORTUNITY Select “Funding Opportunities” from the Main Menu Select the appropriate “Opportunity Title” from the list of posted grants

39. STEP #2 - CREATE APPLICATION Funding Opportunity screen includes: • General Information • Description • Attachments • Website Links • Copy Existing Application: • can be used by organizations reapplying for funds under the DSSSF program area • application is created with same information supplied for the copied DSSSF application (for the forms that are reused) • The Certified Assurances form is a new version for 2020 DSSSF and therefore will not copy; the rest will. 2. Start a New Application: • must be used by organizations that have never applied under the DSSSF program area or want to start from scratch • application is created with no existing data MAKE SURE IF COPYING AN EXISTING APPLICATION, TO COPY FROM THE SAME PROGRAM AREA!! ALSO, IF COPYING AN EXISTING APPLICATION, BE PATIENT AND DO NOT CLICK SAVE MORE THAN ONCE!

40. FORM #1: GENERAL INFORMATION NOTE: If starting a new application, this form will automatically open in the Edit mode, but if copying an existing application, applicants will need to click “Edit” on the toolbar to complete or update the form. • Complete the entire form as indicated: • Primary Contact: select the desired primary contact from the drop-down field, which will be pre-populated based on name of the individual associated with the login information. • This individual will be the recipient of emails during the application, review, and negotiation phases. • Project Title: enter “Deputy Sheriff Salary Supplementation Fund” • Organization: select the applicable applicant agency from the drop-down field, which will be pre-populated based on the organization associated with the selected primary contact person. • Click “Save” when completed • Review the form; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Go to Application Forms” to continue

41. STEP #3 – COMPLETE FORMS The ‘Application Forms’ screen displays all the application forms for DSSSF. The ‘Complete’ column will track the completion of each form. The ‘Last Edited’ column will track any changes to each form. Multiple people can work on the application so long as they don’t work on the same form at the same time Each form must be ‘marked complete’ before the application may be submitted. A checkmark in the ‘Complete’ column will not prevent you from making edits.

42. FORM #2: APPLICATION TYPE • NOTE: If starting a new application, this form will automatically open in the Edit mode, but if copying an existing application, applicants will need to click “Edit” on the toolbar to complete or update the form. • Complete the form as indicated: • Application Type – select ‘New’ or ‘Continuation’ • New = agency did not receive a 2019 DSSSF award • Continuation = agency did receive a 2019 DSSSF award • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save those changes • Click “Mark as Complete” when completed

43. FORM #3: CONTACT INFORMATION • NOTE: If starting a new application, this form will automatically open in the Edit mode, but if copying an existing application, applicants will need to click “Edit” on the toolbar to complete or update the form. • Complete the entire form as indicated: • Authorized Official (AO) – the individual that has the ability to legally bind the applicant agency in a contract (i.e. County Commissioner, County Executive, or in the case of St. Louis City, the Mayor) • Project Director (PD) – the individual that will have direct oversight of the proposed project (i.e. Sheriff, or in the case of County Police Departments, the Chief of Police/Colonel) • Fiscal Officer (FO) – the individual who has responsibility for accounting and audit issues at the applicant agency level (i.e. County Treasurer Director of Finance, or person of similar duty) • Claims Point of Contact– the individual that will act as the primary contact for day-to-day questions regarding the Claims reports • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is each individual identified correctly? Is the contact information current and accurate?

44. FORM #4: BUDGET • Complete the Budget: • To create new budget lines, click “Add” for the appropriate category • To edit an existing budget line, click on the blue hyperlink of the budget item or click “Edit” on the toolbar to open all budget lines, make the changes, and click “Save” • To delete an existing budget line, click on the blue hyperlink of the budget item and click “Delete” • DO NOT LEAVE $0 BUDGET LINES! • Review for accuracy; repeat the above steps to make revisions • Click “Mark as Complete” when completed Check yourself… Are the budget lines clearly labeled? Is the Employment Status, Licensed, Commissioned, and Annual Salary data of each personnel position accurate? Have you included every personnel position (including any currently vacant positions) that you seek funding for? Are the Personnel Benefits included actually county-paid benefits? Have you verified the rates of the Personnel Benefits with the County Clerk (or Director of Finance)?

45. FORM #5: AUDIT REQUIREMENTS • NOTE: If starting a new application, this form will automatically open in the Edit mode, but if copying an existing application, applicants will need to click “Edit” on the toolbar to complete or update the form. • Complete the entire form as indicated: • Date Last Audit was Completed (month and year, at a minimum) • Dates Covered by Last Audit (e.g. mm/dd/yyyy – mm/dd/yyyy) • Last Audit Performed By • Phone Number of Auditor • Date of Next Audit (enter TBD if unknown) • Dates to be Covered by Next Audit (e.g. mm/dd/yyyy – mm/dd/yyyy) (enter TBD if unknown) • Next Audit Will Be Performed By (enter TBD if unknown) • Amount of Federal and State assistance received during last audited period • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form current and accurate? Does the form reflect information for the entire county?

46. FORM #6: CERTIFIED ASSURANCES • NOTE: Because this form is new, this form will automatically open in the Edit mode regardless if starting a new application or copying an existing application. • Obtain a copy of the 2020 DSSSF Certified Assurances and read thoroughly • Complete the entire form as indicated • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Does your Authorized Official agree with the terms and conditions? If not, have you provided a valid reason? Did the correct Authorized Official “sign” the form? Is the Date reflective of the application submission date?

47. STEP #4 - REVIEW/SUBMIT APPLICATION • Application Details • Read through the entire application • Ensure that all questions are answered correctly • Review your budget • Verify the name and date on the Certified Assurances • Have another individual critique your proposal!!! • Check compliance with Racial Profiling and Federal Forfeiture reporting • Withdraw • Used if an application is no longer needed • Submit • Used to submit the application • Confirmation screen will appear • Primary Contact will receive a confirmation email • Contact DPS staff at dpswebgrants@dps.mo.gov prior to deadline if revisions are necessary to a submitted application • Contact DPS staff at dpswebgrants@dps.mo.gov within 24 hours after the deadline if technical issues with WebGrants prevents you from submitting your application by the deadline.

48. POST-APPLICATION PROCESS

49. APPLICATION REVIEW • Submitted applications will be reviewed by the MoSMART Board, with technical assistance from Missouri Department of Public Safety • Applicants will not be contacted if their application is deficient of information • MoSMARTBoard will determine at review meeting the formula or process that will be used for FY20 • Applicants will receive notification via WebGrants approximately 2-4 weeks following the review meeting • The notification will be sent from dpswebgrants@dps.mo.gov to the person listed as the Primary Contact on the “General Information” form of the application • The review meeting is scheduled for May 9, 2019 • Funding will not be released through any other forum – so PLEASE be patient!!

50. EVALUATION CRITERIA • Evaluation criteria will consist of, but not be limited to: • Demonstration the proposed project fits within the parameters of the DSSSF Program. • Completeness of the submitted application. • Legally binding signature by the proper Authorized Official on the “Certified Assurances” form of the submitted application. • Make sure the Certified Assurances form is signed by the County Commissioner, County Executive, or in the case of St. Louis City, the Mayor! • Demonstration the applicant agency has met and will continue to comply with all applicable state laws and regulations. • Demonstration the applicant agency does not have any financial debts payable to the State of Missouri for which these state funds would be intercepted or used to pay those financial debts. • Compliance with state statutory reporting requirements to include, but not limited to, Racial Profiling and Federal Forfeiture reporting. • Available funding (and sustainability) for the DSSSF Program.