TRAVEL VOUCHER COMPLETION OCTOBER 25, 2012. STATE OF TEXAS TRAVEL VOUCHER. COMPTROLLER OBJECT CODES. Identify the purpose of the expense/purchase. Comptroller Object Codes are how Texas knows what Texas is paying for. COMPTROLLER OBJECT CODES FOR TRAVEL. SUPPORTING DOCUMENTATION.
STATE OF TEXAS TRAVEL VOUCHER
… of the travel.
17A & 17B. Account Number: account that is funding travel expenses.
Expenditure code: travel comptroller object code.
Amount: amount that corresponds with that object code.
17C. Agency Use (Business Office Only).
18. Distribution: this is the distribution of the expenses that were
incurred. For meals and/or lodging, start on the 2nd page.
19. This statement proves that this is a legal document. The claimant
is where the traveler who is seeking reimbursement places their
signature and dates the voucher. The supervisor is where the
traveler’s supervisor/account manager signs and dates.
20. Contact Name: already assigned by Business Office.
21. Agency use: Business Office use only.
22. Fiscal Officer Approval: Business Office use only.
y. Purpose of trip
Lucy Donovan (recruiter at the Office of Student Success, last 4 of ssn 1234) attended a college fair at Austin Community College on June 23. Lucy picked up rental car on June 22. She left headquarters at 2pm on June 22 and arrived back at headquarters at 8pm on June 23.
The following are the expenses incurred for this trip:
Rental June 22-23 $100.90 (includes $25.00 for additional insurance, PAI
Gas for rental June 22 $10.00
June 23 $34.10
Meals June 22 $26.45 (includes a $6.00 alcoholic drink and $2.00 tip)
June 23 $29.55
Hotel June 22 $105.00 plus $6.30 (6 %) state tax and $11.29 (10.75%) city tax