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CMHC Update. OFNTSC Meeting October 25, 2012. The Ontario Aboriginal Housing Centre. Program Delivery Update. Section 95 12/13 Expression of Interest (EOI) Summary Deadline for applications was April 12, 2012 46 EOI’s received

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CMHC Update

OFNTSC Meeting October 25, 2012

Program delivery update
Program Delivery Update

Section 95 12/13 Expression of Interest (EOI) Summary

Deadline for applications was April 12, 2012

46 EOI’s received

28 from the north – 251 units requested

18 from the south – 115 units requested

366 units requested in total

Just over $60 million in total capital funding was requested

16 EOI’s rejected

10 not eligible for Ministerial Loan Guarantee (MLG) per AANDC

5 rejected by CMHC , 4 due to operational concerns, 1 due to past incomplete Section 95 project(s)

1 rejected due to an incomplete EOI application package

5 EOI’s conditionally accepted by CMHC (waiting list if o/s Final Capital Cost Audit received in a timely manner)

Program delivery update1
Program Delivery Update

Section 95 Continued

Conditional funding allocation, rejection and waiting list letters sent to FN’s August 2, 2012

Based on a 60% north and 40% south budget allocation split:

8 conditional allocations in the south (43 units)

6 conditional allocations in the north (36 units)

I recent decline in the north will be re-allocated down north waiting list

Expect to produce approx 79-80 units with 20.19M Lifetime Subsidy budget

Just received new interest rates – will result in a few additional Section 95 units

At Oct 17,2012, there were 21 accounts suspended for Outstanding Final Capital Cost (FCC) Audits

Program delivery update2
Program Delivery Update

Section 95 Active Projects

Post CEAP, our team has been able to focus on following up on and closing out outstanding projects. At Sept 28, 2012:

51 active projects with 37 First Nation’s

354 units in total

Note:Projects approved by CMHC that have not reached 100 % completion

Active section 95 project info as at september 28 2012
Active Section 95 Project Info as at September 28, 2012

Program Delivery Update


Program delivery update3
Program Delivery Update

Maximum Unit Prices (MUP’s)

  • Ontario MUP’s have been reviewed and increased in light of increased constructions costs and upcoming changes to the National Building Code (NBC)

    Operating Cost Benchmarks (OCB’s)

  • Program Administration completed a comprehensive OCB review

  • No changes to OCB’s for 2012-2013.

Program delivery update4
Program Delivery Update

RRAP (Residential Rehabilitation Assistance Program)

Expect to produce approx 205 units/projects with $3.2M budget this fiscal

Deadline for applications was October 12, 2012

Still some RRAP budget available. Priority to those that can start and complete work before March 31, 2013

RRAP, Mold and Aboriginal Capacity Development

Two RRAP projects with units that have moisture (aka mold) issues

Training being provided on mold remediation and better building practices to help build FN capacity while also renovating these two units

Program delivery update5
Program Delivery Update

SEP Reno (Shelter Enhancement Program)

  • Conditional allocation letters sent out August 28, 2012 to 4 Shelters

  • 3 of 4 Shelters have now received final approval letters

    • Total final allocations expected to be just over $250,000

      HASI (Home Adaptations for Seniors Independence)

    • Small budget of just over $58,000

    • $45,500 in approvals for 13 units at Oct 10, 2012

    • Expect to take up full budget this year

Program delivery update6
Program Delivery Update

Renovation Programs


It’s been a slow year to-date in getting projects completed

At Oct 10, 2012 – we had 226 units and $2.8M in outstanding Reno projects (not including 12/13 approvals)

We will be increasing follow-up with RRAP agents and First Nations to help us track progress on each project more closely

May be looking at completing progress inspections on some projects to gauge progress. If you have progress inspections for any of your projects, please submit them as soon as possible

Some older projects may get cancelled if there are no signs of progress soon

Program delivery contacts
Program Delivery Contacts


Program administration update
Program Administration Update

Audited Financial Statements (2011-2012 Fiscal)

CMHC administers Section 95 projects with 101 First Nations in Ontario

Audited Financial Statements are due July 31, 2012

To date there are still 35 communities that still have not submitted their Audited Financial Statements

Reminder letters were sent out by Advisors reminding communities that if the Audited Financial Statements were not received by September 14, 2012 subsidy would be suspended effective October 1, 2012.


Program administration update1
Program Administration Update

Client Visits

In 2012, 31 First Nations are scheduled for client visits

All client visits are scheduled to be completed by the end of September including all reports outlining CMHC’s findings

Currently only 3 communities still have outstanding CV’s to be completed.


Program administration update2
Program Administration Update

What does CMHC look at in Client Visits?

Governance structure – separation of duties and signing - look at cheque signing, disbursements, receipts

Record keeping – are there tenant files, are there maintenance files?

Operational practices – is there annual inspections on units, does regular maintenance take place?

Housing policies – are they in place? Are they enforced?

Financial operations – are rents being charged, are tenants declaring income to receive subsidies, is there budget planning with the finance department?


Program administration cv s cont
Program Administration – CV’s cont.

Why is this important?

Strong practices enable housing to remain viable and also can provide long term affordable housing

Units not only need to be built well, they need to be managed and maintained well – they are a valuable asset to the community that if managed well can provide safe, secure and affordable housing over the long run.

What are we seeing?

Some communities do not charge rent – poor revenue stream with an associated debt to pay (mortgage and operating costs) can lead to deficits or borrowing from other operations.


Program administration cv s cont1
Program Administration – CV’s cont.

It has been noted that some communities do not carry out regular maintenance on their units – no maintenance files are evident and no tracking of work or cost of repair work on each unit

It has been noted that many communities are not setting aside the required reserves to ensure funds are available for future capital replacements. This can result in a need to borrow from other sources


Program administration update3
Program Administration Update

Physical Condition Reviews (PCR’s)

41 First Nations are scheduled to have PCR’s completed this calendar year

As of October 19, 2012 - 16 First Nation communities have had their inspections completed and entered into our PCR database. 25 communities still remain outstanding


Program administration pcr s cont
Program Administration – PCR’s cont

PCR’s look at how the buildings are being maintained – the annual maintenance process which can feed into the communities budgeting process for expenses

Once the inspections are completed, the reports will be forwarded to clients for their review

PCR reports are intended to identify any health and safety items & CMHC looks to the community to provide a plan to correct these issues as soon as possible. If units are showing signs of premature wear, CMHC can review and help to set up improved maintenance practices.


Program administration contacts
Program Administration Contacts


Aboriginal capacity development
AboriginalCapacity Development

  • Overall, our training is focused around three key pillars:

    • Housing Quality (HQI)

    • Housing Management (HMI)

    • Homeownership (FNHS)

  • Our staff also provide one-on-one training with First Nations to help them understand our programs, Section 95 Operating Agreements and sound property management practices

  • Currently a busy time for training sessions within the region

Upcoming training sessions
Upcoming Training Sessions

*Note all dates subject to change


Upcoming training sessions cont
Upcoming Training Sessions Cont.

*Note all dates subject to change


Other training sessions cmhc can offer
Other Training Sessions CMHC can offer...

  • Arrears Management

    • Introduction to Ventilation Systems

  • First Nations & Inspecting Existing Dwellings

  • Developing a Community Housing Policy

  • Housing Committees that Work

  • Community Housing Options

  • Property Maintenance Planning and Management

    • Introduction to IAQ & Mold for Leadership or Occupants

  • Housing Policy Says

  • Capacity development resource allocations
    Capacity Development Resource Allocations

    Development Focus 2012: Courses Delivered and Planned


    Capacity development update
    Capacity Development Update

    • The Stories of our Houses Initiative:

      • Three First Nations are once again being profiled to capture housing success stories

        • Wikwemikong, Saugeen, Moose Cree last year

        • Batchewana, Kasabonika Lake and Couchiching this year

    • The Objective:

      • To celebrate and share promising approaches to First Nation housing and to encourage First Nations to learn from each other.

    Capacity development contacts
    Capacity Development Contacts

    James Danielson – Senior Advisor

    Thunder Bay Office

    Tel: (807) 343-2009

    Fax: (807) 345-0696

    Email: [email protected]

    Jean-Louis Charette – Advisor

    Thunder Bay Office

    Tel: (807) 343-2019

    Fax: (807) 345-0696

    Email: [email protected]

    Joann Santi - Administrator

    Sudbury Office

    Tel: (705) 523-2927

    Fax: (705) 522-5700

    Email: [email protected]

    Moving forward
    Moving Forward

    New Directions for 2013

    Internally within our region, likely moving closer to a full service client model

    CMHC will be seeking action plans from First Nations to identify how and when some major operational issues will be resolved (for example, how and when an underfunded Replacement Reserve will get funded)

    Possibility that there will be national eligibility criteria used to determine if First Nations are eligible for new Section 95 funding


    Thank You