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Presentation Basics PowerPoint PPT Presentation


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Presentation Basics. Effective Oral Presentations and the Use of Powerpoint April 9, 1998 Dave Krueger . Topics. Learning Non-verbal communications Fears Preparation Powerpoint Summary. Oral Presentations. Learning. Learning. Eyes - 83% Ears - 11% Other - 6%. Learning Retention.

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Presentation Basics

Effective Oral Presentations and the Use of Powerpoint

April 9, 1998

Dave Krueger


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Topics

  • Learning

  • Non-verbal communications

  • Fears

  • Preparation

  • Powerpoint

  • Summary


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Oral Presentations

Learning


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Learning

  • Eyes - 83%

  • Ears - 11%

  • Other - 6%


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Learning Retention

  • 10% - read

  • 20% - hear

  • 30% - see

  • 50% - see and hear

  • 70% - say as read aloud

  • 90% - say as do


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Learning Principles

  • Readiness - need

  • Effect - satisfaction

  • Practice - application


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Oral Presentations

Learning

Non-verbal communication


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Non-verbal Communication

  • Eye contact

  • Appropriate gestures

  • Smile

  • Animation and enthusiasm


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Body Language

  • “Rest position”

  • Stand diagonal to room

  • Pacing and shifting

  • Stand on left side

  • Do not interfere with light


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Voice

  • Emphasize

  • Project

  • Pause

  • Breath from diaphragm

  • Beware of qualifiers - um, ok, etc.


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Oral Presentations

Learning

Non-verbal communication

Fears


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Fears

  • Public speaking - 41%

  • Height - 32%

  • Insects and bugs - 22%

  • Financial problems - 22%

  • Water - 21%

  • Sickness - 19%

  • Death - 19%

    1977 Book of Lists


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Oral Presentations

Learning

Non-verbal communication

Fears

Preparation


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Step 1

  • Establish objective or desired outcome


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Step 2

  • Analyze audience


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Step 3

  • Write Conclusion


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Step 4

  • Decide key concepts


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Step 5

  • Select supporting points and statistics


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Step 6

  • Organizational pattern

    • Subject

    • Need

    • Idea

    • Benefits

    • Evidence

    • Conclusion

    • Next step


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Step 7

  • Design visual aides


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Step 8

  • Add variety


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Step 9

  • Rehearse


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Step 10

  • Deliver


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Step 11

  • Follow up


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Key activities reviewed

  • Develop a plan

  • Define the message

  • Write, format and embellish

  • Insert supporting data and information

  • Revise

  • Practice and prepare

  • Deliver

  • Follow up


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Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Media


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Media Considerations

  • Choose the best presentation mode

    • Audience

    • Purpose / outcome

    • Room size and layout

    • Time

    • Equipment

  • Keep things simple


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Caution - Too much of a good thing!

If font SIZES

styles

and

colorschangeoften

this may result in

confusion


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Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Media

Powerpoint


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Oral Presentations

Microsoft Powerpoint


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Starting the Program

  • Powerpoint Icon


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Common Tools

  • Menus

  • Edit menu

    • Cut

    • Copy

    • Paste

    • Paste special

  • Toolbars

    • View menu

    • Buttons


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Starting a New Slide Show

  • File - New

    • Presentations

      • Autocontent wizard

  • Presentation designs

    • Pick a look

    • Apply design


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Objects, Fonts and Colors

  • Objects

  • Font

    • Selection

    • Size

    • Enhancements

  • Color scheme

    • Format - Slide Color Scheme


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Slide Layouts

  • New slide

  • Slide layout

    • Title

    • Bullet

    • Table

    • Organizational chart

    • Graph


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Bullet Slides

  • Promote / demote

    • Tab / shift tab

  • On / Off

  • Selecting bullets

    • Format - Bullet

  • Moving bullets


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Help

  • Help menu

    • Powerpoint help

    • Contents and index


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Slide

Views

  • Note Pages

  • Outline

  • Slide Show

  • Slide sorter

  • Master


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Slide View

  • General editing

    • Bullets

    • Text

    • Editing boxes

    • Sizing

    • Placement

  • Graphic insertion/editing

  • Animation settings

    • Builds


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Slide Sorter View

  • Sequence

  • Duplication

  • Transitions

  • Rehearse timings


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Output Formats

  • Slide show

  • 35 mm slides

  • Overheads

  • Audience materials

    • Handouts

      • 2, 3 or 6 per page

    • Write-up

    • Outline

  • Notepages

  • Html

    • Save as HTML


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Slide Shows


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Slide Transitions

  • Slide sorter view

  • Computer projection


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Animation Settings / Builds

  • Slide view

    • Objects

    • Animation settings

    • Builds


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Slide Show

  • Manual advance

    • Mouse button

    • Keyboard

  • Pen

  • Slide timings

  • Projection equipment requirements

  • Runtime version

  • Backup plan


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Remember!

  • Spelling

  • Style checker

  • Autoclipart


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Summary

  • Learning

  • Non-verbal communications

  • Fears

  • Preparation

  • Powerpoint


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Thank You !


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