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EVACUATION LIAISON TEAM

EVACUATION LIAISON TEAM. BACKGROUND AND OVERVIEW. MISSION. THE MISSION OF THE EVACUATION LIAISON TEAM (ELT) IS TO SUPPORT REGIONAL HURRICANE RESPONSE EFFORTS BY FACILITATING THE RAPID, EFFICIENT AND SAFE EVACUATION OF THREATENED POPULATIONS. FEDERAL RESPONSIBILITIES.

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EVACUATION LIAISON TEAM

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  1. EVACUATION LIAISON TEAM

  2. BACKGROUND AND OVERVIEW

  3. MISSION THE MISSION OF THE EVACUATION LIAISON TEAM (ELT) IS TO SUPPORT REGIONAL HURRICANE RESPONSE EFFORTS BY FACILITATING THE RAPID, EFFICIENT AND SAFE EVACUATION OF THREATENED POPULATIONS.

  4. FEDERAL RESPONSIBILITIES • LOCATION - ELT • SERVER • HARDWARE • SOFTWARE • CONNECTIVITY

  5. FUNCTION/ REPORTING RELATIONSHIPS • ESF - 1 (TRANSPORTATION) • LEAD: DOT • SUPPORT: FEMA • USACE • REPORTING: OPERATIONS SUPPORT • BRANCH CHIEF

  6. ROLE THE PRIMARY ROLE OF THE ELT IS TO PROVIDE FEDERAL AND STATE EMERGENCY MANAGEMENT OFFICIALS WITH TIMELYAND ACCURATE TRAFFIC/EVACUATION RELATED INFORMATION DURING MULTI-STATE HURRICANE THREATS.

  7. DUTIES & RESPONSIBILITIES 1. PROVIDE AN OVERALL LIAISON FUNCTION, CLEARINGHOUSE AND CENTRALIZED COMMUNICATION LINK BETWEEN THE STATES, REGION (S), FEMA HQ (EST) AND AS APPROPRIATE OTHER AGENCIES AND THE MEDIA

  8. DUTIES & RESPONSIBILITIES 2. RECEIVE, COMPILE AND ANALYZE VITAL INFORMATION, SUCH AS: • STATUS OF EVACUATIONS (LOCAL, STATE, INTER- STATE) • TRAFFIC FLOWS/COUNTS/SPEEDS/ETC. • PROBLEM AREAS (EXISTING AND ANTICIPATED) • AVAILABILITY OF SHELTERS/ROADWAY ASSISTANCE • EMERGENCY MESSAGES/INSTRUCTIONS/PSA’S

  9. DUTIES & RESPONSIBILITIES 3. DISSEMINATE THE APPROPRIATE INFORMATION VIA: • WEBSITE • VIDEO CONFERENCE • TELEPHONE/TELECONFERENCE • E-MAIL • FACSIMILE UTILIZING • COMPUTER FORECASTING/MODELING • GIS GRAPHICS/MAPPING • TEXT PRODUCTS

  10. DUTIES & RESPONSIBILITIES 4. ASSIST IN PROVIDING THE NECESSARY DATA, ANALYSIS, INTELLIGENCE, ETC., TO FACILITATE EVACUATION, PREPOSITIONING, STAGING AND REENTRY PLANNING, DECISION MAKING AND PROBLEM SOLVING.

  11. MEMBERSHIP COMPOSITION THE ELT WILL CONSIST OF NO LESS THAN THREE MEMBERS ON DUTY, ASSIGNED AS FOLLOWS: 1. D.O.T. SPECIALIST: DOT/ESF-1 PERSONNEL 2. I.T. SPECIALIST: USACE IT/GIS OPERATOR 3. E.M. SPECIALIST: HLT MEMBER

  12. DUTIES - DOT 1. ESTABLISH/ MAINTAIN CONTACT WITH EOC’S (DOT) 2. ANALYZE TRAFFIC PROJECTIONS/ INPUTS, AS REQUESTED BY THE STATE 3. PROVIDE ANALYSES FOR STATUS REPORTS

  13. 4. CONTACT EOC’S (DOT) TO IDENTIFY TRENDS/ PROBLEMS 5. ASSIST THE STATE ON FOLLOW-UP IN REPORTING LAPSES/ FAILURES 6. ASSIST IN VERBAL BRIEFINGS 7. COORDINATE ESF-1 RESPONSES TO NEEDS

  14. DUTIES - EM 1. ESTABLISH/MAINTAIN CONTACT WITH E.O.C.’S (EM) 2. RESPOND TO INQUIRES 3. UPDATE ROC STAFF

  15. 4. PROVIDE VERBAL BRIEFINGS 5. MAINTAIN DUTY LOG 6. MAINTAIN HARD COPY FILES 7. PRODUCE STATUS REPORTS

  16. DUTIES - I.T. 1. MAINTAIN HARDWARE/SOFTWARE 2. GENERATE MODEL RUNS 3. MONITOR/ ANALYZE STATE INPUTS

  17. 4. REPORT TRENDS/ LAPSES/ FAILURES 5. MANUALLY INPUT INFORMATION 6. APPLY GIS LAYERS TO MAPS

  18. 7. PRINT MAPS/ GRAPHICS/ OVERLAYS/ TABLES 8. PREPARE PRESENTATIONS 9. SAVE/ ARCHIVE INFORMATION

  19. ACTIVATION CRITERIA/PROCEDURES 1. CRITERIA: • HLT AND ROC ACTIVATED • STORM HAS POTENTIAL TO BECOME • INTENSE (CAT 3-5) • STORM POSES THREAT TO MULTI- • STATE AREAS • POSSIBLE EVACUATION REQUIRED • WITHIN 24-36 HOURS • HLT/ROC ASSESSES NEED FOR • ACTIVATION, OR • STATE (S) REQUEST ACTIVATION

  20. ACTIVATION CRITERIA/PROCEDURES 2. PROCEDURE: • HLT/ROC /STATE (S) CONSIDER ACTIVATION • COORDINATION CONFERENCE HELD AMONG • HLT/ROC/STATE (S) • ROC DIRECTOR APPROVES ACTIVATION • ROC OPERATIONS CHIEF: • SETS 24 HOUR SCHEDULE • NOTIFIES ELT MEMBERS • ELT REPORTS, SETS UP, AND COMMENCES • OPERATIONS

  21. ROC - STATE COORDINATION

  22. STATE RESPONSIBILITIES • EOC “CELLS” • STAFFING • STATE - LOCAL COORDINATION

  23. INFORMATION EXCHANGE 1. EVACUATIONS: • JURISDICTION • DATE/TIME • CATEGORY OF STORM • STATUS (VOLUNTARY, MANDATORY)

  24. INFORMATION EXCHANGE 2. ROUTES UTILIZED 3. PREDICTED TRAFFIC FLOWS: • PARTICIPATION RATES • TOURIST OCCUPANCIES • DESTINATION PERCENTAGES • CLEARANCE TIMES

  25. INFORMATION EXCHANGE 4. ACTUAL TRAFFIC FLOWS: • COUNTS • SPEEDS 5. TRAFFIC CONGESTION/BOTTLENECKS: • INTERSECTIONS • EXITS/ENTRANCES • LANE REDUCTIONS • BRIDGES • ACCIDENTS

  26. INFORMATION EXCHANGE 6. CONSTRUCTION AREAS 7. ROAD CLOSURES 8. SPECIAL EVENTS CONSIDERATIONS 9. LANE REVERSALS 10. REROUTING DECISIONS/LOCATIONS

  27. INFORMATION EXCHANGE 11. SHELTERS: • LOCATIONS • STATUS • PROBLEMS • DIRECTIONS 12. COMFORT STATIONS/REST AREAS/VISITOR CENTERS/WEIGH STATIONS: • LOCATIONS • STATUS • PROBLEMS • DIRECTIONS

  28. INFORMATION EXCHANGE 13. SPECIAL NEEDS/CRITICAL FACILITY EVACUATIONS 14. EVACUATION TERMINATIONS: • JURISDICTION • DATE/TIME 15. WEATHER CONDITIONS ALONG ROUTES 16. EMERGENCY ROADWAY INFORMATION/INSTRUCTIONS/PSA’S/ETC.

  29. REPORTING TIMETABLES 1. ELT RESPONSIBILITY: • FORMAL WRITTEN SITUATION REPORTS TWICE A DAY • 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 6:00 • 9:00 • 12:00 • 3:00 • PERIODIC STATUS REPORTS FOR VIDEO/TELECONFERENCES • IMMEDIATE UPDATES TO POTENTIALLY IMPACTED STATES • AS RELEVANT INFORMATION IS RECEIVED

  30. REPORTING TIMETABLES 2. STATE RESPONSIBILITY: • 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 5:00 • 8:00 • 11:00 • 2:00 • IMMEDIATE UPDATES TO ELT AS RELEVANT INFORMATION • IS RECEIVED

  31. Travel Demand Web Based Graphical User Interface

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