Project Management : Implementation and Monitoring. Presented by (Art) Phanpob Plangprayoon. Overview of the APEC Project Cycle. Stage 1 Concept Note development and submission. Stage 2 Priority assessment of Concept Notes. Stage 3 Full proposal development.
(Art) Phanpob Plangprayoon
Overview of the APEC Project Cycle
Stage 1 Concept Note development and submission
Stage 2 Priority assessment of Concept Notes
Stage 3 Full proposal development
Stage 4 Project implementation
Stage 5 Project Completion
Projects are implemented in line with the Guidebook on APEC Projects
Project Overseer submits Monitoring Reports at six month intervals.
Project Overseer submits a project Completion Report within two months of the end of the project.
Implementation , Monitoring & Completion Phases
Projects completed within two financial years
Projects must be implemented in line with the Guidebook on APEC Projects
Key PO Responsibilities
Key PO Responsibilities 2
Key PO Responsibilities 3
APEC Project funding covers four main areas:
Allowable Expenses: Honoraria
Allowable: any expert presenting at APEC events: maximum of $1,500 .
Non allowable: Government officials, International Organization officials and anyone otherwise engaged to work on the project (e.g. contractors, PO) are not eligible for honoraria
Allowable Expenses : Travel Expenses 2
Allowable Expenses : Travel Expenses 3 (Per Diem)
APEC travelers entitled to per diems are: APEC funded participants from travel eligible economies, experts at events, and contractors.
Per diems are paid to cover expenses in relation to attending an APEC event or undertaking an APEC task outside of a travelers’ home city. It is intended to cover costs such as hotel bills, meals, transportation, transfers, travel insurance, and departure taxes. The per diem is non-accountable, which means a traveler does not have to acquit the funds.
Period of time: coverage : Example project seminar held on 16-17 August….
Basic Tasks of PO
Basic Tasks of PO 2
Basic Tasks of PO 3
Responsibilities of Project Overseer includes
Contracts between the APEC Secretariat and contractors must be in place prior to work commencing. APEC will not be liable for any work done prior to an agreed contract being in place
Change or Reprogram Project
POs must request and obtain prior approval to change or reprogram the nature, scope, methodology, timeframe or budget allocations of a project. The APEC Secretariat will not be liable for any expenditure made outside of the approved budget allocation.
Approvals for reprogramming must be sought through the APEC Secretariat. To seek approval, the PO must submit a request in writing to the relevant PD containing:
Details of the change being requested and the reasons for the change
Evidence of support of the relevant forum’s Lead Shepherd /Chair / Convenor for the change being suggested