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OREGON. Perkins 101. library. Perkins. The Perkins Act –. http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf. Your OMB Circulars. http://www.whitehouse.gov/OMB/circulars. Education Department General Administrative Rules - EDGAR.

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Perkins 101

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Perkins 101

OREGON

Perkins 101

library


Perkins 101

Perkins

The Perkins Act –

http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf

Your OMB Circulars

http://www.whitehouse.gov/OMB/circulars

Education Department General Administrative Rules - EDGAR

http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html

OMB – Office of Management and Budget

EDGAR – Education Department General Administrative Regulations


Perkins 101

STATES

  • Perkins – The Whole Act (On-line or you can order a paper copy from ACTE – Go to http://www.acteonline.org ; select Shop ACTE, go to ACTE Store, scroll down and select ACTE Publications, scroll down to the Perkins Act of 2006)

ACTE – Association for Career and Technical Education


Perkins 101

Statescontinued

  • OMB Circular A133 – Single Audit Act

  • Read the entire “Cross Cutting Section” (Compliance Requirements, Section 3)

  • The Career and Technical Education Compliance Supplement, 4-48.048-1

  • A133 §__.220 - Procurement and Suspension and Debarment


  • Perkins 101

    Statescontinued

    • Per the current OMB Circular A133 Audit Guide and the CTE Compliance Supplement

    • (http://www.whitehouse.gov/omb/circulars/a133_compliance_supplement_2011 )

      • - CFDA 84.048, III. Compliance Requirements, N. Special Tests and Provisions 3.b. - ((Perkins Sec. 113(b)(4)(C)(v))

      • “Perkins recipients must make their Performance Measure results available to the public…”

    as recipients begin to fail Performance Measures this requirement has become the NEWEST easy “audit finding” ….

    CFDA – Catalog of Federal Domestic Assistance


    Perkins 101

    Statescontinued

    • Education Department General Administrative Regulations (EDGAR 34CFR 74,75,76,77,79,80,81,82,84,85,86,97, 98 and 99)… Specifically –

    CFR – Code of Federal Regulations


    Perkins 101

    Statescontinued

    PART 76 STATE GRANTS

    • 34 CFR 76.533 – Acquisition of real property

    • 34 CFR 76.563 & 564 – Restricted indirect cost rate; maximum 8%

    • 34 CFR 76.703 - When may a state begin to obligate funds; state plan?

    • 34 CFR 76.707 – When is an obligation made?

    • 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – Substantial approval?


    Perkins 101

    Statescontinued

    PART 80 UNIFORM ADMINISTRATION - GRANTS

    • 34 CFR 80.3 - Definitions

    • 34 CFR 80.12 – High-risk recipients

    • 34 CFR 80.21(i) – Allows recipients to keep $100 interest (cash management)

    • 34 CFR 80.22 – Allowable cost reference table

      • K-12, local governments, etc. OMB Circular A87

      • Higher education, community colleges OMB Circular A21

    • 34 CFR 80.23(b) – 90 day window to eliminate (liquidate) prior period obligations

    • 34 CFR 80.25(g) – Program income

    • 34 CFR 80.26(b) – Audit threshold, Single Audit Act, $500k


    Perkins 101

    Statescontinued

    PART 80 UNIFORM ADMINISTRATION - GRANTS

    • 34 CFR.32 Equipment definition, uses, inventory, disposition, etc.

      • 34CFR.20(a)(3) – Personal property under $5k; adequate safeguarding of property (Arizona’s AG refers to it as financial administration’s “stewardship” requirement)

    • 34CFR80.36(b) Procurement – this section defers this decision to state procurement rules with some exceptions

    • 34CFR80.37 Cash management

    • 34CFR80.40 Program monitoring

    • 34CFR80.42(b) Records retention – 3 years; I recommend 5 years

    AG – Auditor General


    Perkins 101

    Statescontinued

    PART 80 UNIFORM ADMINISTRATION – GRANTS

    PART 81 – GENERAL ED PROVISIONS ACT - GEPA

    • 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights

    • 34CFR81.33 Mitigating circumstances appeal to OVAE

    • __________________________________________________

    • OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS

      • Secondary OMB Circular A87 – Cost Principles

      • Postsecondary OMB Circular A21 – Approved Cost

        • Non-Profit (some Charter Schools) OMB Circular A122 – Cost Principles

      • In particular – Attachment B in A87 & A122; Selected Items of Cost


    Perkins 101

    Statescontinued

    PERKINS

    • Section 2 – Purpose

    • Section 3 – Definitions

      • Section 3(1) – Definition of administration

      • Section 3(3)(b) – Area CTE schools must have at least 5 programs

      • Section 3(5)(A)(iii) – Paying for remedial education not allowed

      • Section 3(29) – Special populations

        • “Other” gone

        • No more “academically” disadvantaged

    CTE – Career and Technical Education


    Perkins 101

    Statescontinued

    PERKINS

    • Section 112 – Your set-asides

      • Section 112(a)(3) – 5% administration limit (max)

      • Statewide leadership – 10% (max)

        • Corrections – 1%

        • Non-Traditional - $60-$150K

      • Formula – 85% (min)

      • Section 112(b) – Dollar-for-dollar match

      • Section 112(c) – The ‘Reserve’; up to 10% of formula funds (Section 112(a)(1)

    • Section 113 – Accountability. Beginning to cost recipients money in some states…

    • Section 122 – State Plan requirements (? Perkins V)

      • Amendments (substantial change)

    • Section 123 – Improvement plans


    Perkins 101

    States continued

    PERKINS

    • Section 124 – State Leadership ~ FLEXIBLE

      • Section 124(b) Required Uses

        • Assessment

        • Improve CTE

          • Training

          • Academic Skills

          • Collaboration

        • Professional development

        • Technical assistance

      • Section 124(c) – Permissive uses

        • Tech Prep activities

        • CTSOs (Career and Technical Student Organizations)

        • Data systems

      • Section 124(d) – Cannot be used for administrative costs


    Perkins 101

    States continued

    PERKINS

    • Section 124(c)(6) – Support for “Career and Technical Student Organizations” (CTSOs)

      You need to go back to the last published Perkins regulations (Perkins 2) – 34(CFR)403.71(c)


    Perkins 101

    Statescontinued

    PERKINS

    • Section 131 – Secondary distribution of funds

      • Section 131(c) - Minimum allocations; Waivers ($15K)

      • Sufficient size and scope

        • Section 131(f)(1)(c)

        • Section 134(b)(6) – local application

      • Section 131(d) – No elementary

      • Section 132 – Postsecondary distribution of funds

      • Section 132(c) - Minimum allocation $50K

      • Consortium required – no postsecondary waiver

      • Section 134 – Local plans (applications)


    Perkins 101

    Statescontinued

    PERKINS

    • Section 133 – Specials rules that allow a state flexibility when the amount allocated for either the secondary or postsecondary recipients as a group is 15% or less…

    • Section 135 – Local uses of funds

      • Required uses – may be met with non-federal funds

      • Permissive uses – a favorite

        • Parent involvement

        • CTSOs

        • Teacher prep

        • New program development

        • Etc.

      • Section 135(d) – 5% cap on administration

        • Indirect costs are considered administrative costs


    Perkins 101

    Statescontinued

    PERKINS

    • Section 311(a) - Supplement not supplant

    • Section 311(b) – Maintenance of Effort (MOE)

      • Section 311(c) – One time 5% waiver guidance

      • Section 323 – State-funded administration MOE

        SUPPLANTING DEFENSE

    • OMB A133 Compliance Supplement 4-84.000, III Compliance Requirements > III.G .2.2 - Level of Effort – Supplement Not Supplant .

    • May be rebuttable if you , ‘would not have provided the service in the absence of federal funds…’


    Perkins 101

    Statescontinued

    • Tech Prep – Not Funded

    • Some states are closing out their Tech Prep programs , running on old (carryover) monies under the 27 month Tydings Amendment period

    • If you are doing so – you need to expend these funds under the provisions of –

      • Sections 201 through 206 of Perkins

        • Section 202 - Consolidation


    Perkins 101

    Statescontinued

    YOUR OWN STATE’S LAWS ON

    • Procurement – 34CFR80.36(b) defers procurement rules to each individual state’s procurement rules

    • Inventory – The same is true for inventory requirements for most K-12 schools in your state, because most states usually set their K-12 inventory requirements for equipment or other types of personal property at less than $5K. The state’s guidelines are often more restrictive – and, unless otherwise stated, you will need to follow the more restrictive guidelines – whether state or federal


    Perkins 101

    Statescontinued

    YOUR OWN STATE’S LAWS ON

    • Audit guides - Those most commonly used by your own state’s Auditor General or Inspector Generals to do fiscal audits of your state’s K-12 schools and community colleges. Please look specifically at those questions dealing with -

      • Procurement

      • Inventory controls

    • Codified state procurement codes that apply to your type of institution

    • Codified fiscal procedures that apply to your state’s K-12 schools and community colleges.

    • Your state’s educational laws and code.


    Perkins 101

    recipients

    Local

    PART 76 STATE GRANTS

    • 34 CFR 76.707 – When is an obligation made?

    • 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – substantial approval?

    PART 80 UNIFORM ADMINISTRATION - GRANTS

    • 34 CFR 80.3 - Definitions

    • 34 CFR 80.21(i) – Allows recipients to keep $100 interest

    • 34 CFR 80.22 – Allowable cost reference table

      • K-12, local governments, etc. OMB Circular A87

      • Higher education, community colleges OMB Circular A21


    Perkins 101

    recipients

    Local

    PART 80 UNIFORM ADMINISTRATION - GRANTS

    • 34 CFR 80.23(b) – 90-day window to eliminate (liquidate) prior period obligations

    • 34 CFR.32 Equipment definition, uses, inventory, disposition, etc.

      • 34CFR.20(a)(3) – Personal property under $5K; adequate safeguarding of property (Arizona’s AG refers to it as financial administration’s “stewardship” requirement

    • 34CFR80.36(b) Procurement – this section defers this decision to state procurement rules with some exceptions


    Perkins 101

    recipients

    Local

    PART 80 UNIFORM ADMINISTRATION - GRANTS

    • 34CFR80.37 Cash management

    • 34CFR80.40 Program monitoring

    • 34CFR80.42(b) Records retention – 3 years; I recommend 5

      PART 80 UNIFORM ADMINISTRATION – GRANTS

    • 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights


    Perkins 101

    recipients

    Local

    • OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS

      • Secondary OMB Circular A87 – Approved Cost

      • Postsecondary OMB Circular A21 – Approved Cost

        In particular – Attachment B in both documents; Selected Items of Cost


    Perkins 101

    recipients

    Local

    PERKINS

    • Section 2 – Purpose

    • Section 3 – Definitions

      • Section 3(1) – Definition of administration

      • Section 3(3)(b) – Area CTE schools must have at least 5 programs

      • Section 3(5)(A)(iii) – Paying for remedial education not allowed

      • Section 3(29) – Special populations

        • “Other” gone

        • No more “academically” disadvantaged


    Perkins 101

    recipients

    Local

    PERKINS

    • Section 113 – Accountability.

      • Beginning to cost recipients money as more and more recipient programs fail to produce their negotiated outcomes

    • Section 123 – Improvement plans

    • Section 131 – Secondary distribution of funds

      • Section 131(c) - Minimum allocations; Waivers ($15K)

    • Section 132 – Postsecondary distribution of funds

      • Section 132(c) - Minimum allocation $50K

    • Section 134 – Local plans (applications)


    Perkins 101

    recipients

    Local

    PERKINS

    • Section 135 – Local uses of funds

      • Required uses – may be met with non-federal funds

      • Permissive uses – a favorite

        • Parent involvement

        • CTSOs; (Perkins 2) – 34(CFR)403.71(c)

        • Teacher prep

        • New program development

        • Etc.

      • Section 135(d) – 5% cap on administration

        • Indirect costs are considered an administrative costs


    Perkins 101

    recipients

    Local

    SUPPLANTING DEFENSE

    • OMB A133 Compliance Supplement 4-84.000, III Compliance Requirements > III.G .2.2 - Level of Effort – Supplement Not Supplant ..

    • May be rebuttable if you , ‘would not have provided the service in the absence of federal funds…’

    TECH PREP CONSORTIUM - Close Out

    • If your state is closing out Tech Prep this year (using carryover), rather than rolling these monies into the Basic Grant, you are still subject to –

      • Sections 201 through 206

        • Section 202 Consolidation with Perkins formula funds


    Perkins 101

    recipients

    Local

    YOUR DISTRICT’S OR COLLEGE’S GUIDANCE FOR -

    • Procurement of supplies, equipment, services or people

    • Inventory requirements and procedures

    • (Both should logically reflect your own state’s guidance on both)


    Perkins 101

    On-line guidance

    • Federal Program Offices – http://www.ed.gov

    • Perkins Act – http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf

    • OMB Circulars – http://www.whitehouse.gov/OMB/circulars

    • EDGAR – http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html

    Make sure you have the most current document…


    Perkins 101

    On-line guidance - Continued

    • Your state’s educational statutes

    • Your state’s Auditor or Inspector General’s website(s)

    • OIG Web pages – http://www.ed.gov/about/offices/list/oig/areports.html &

    • http://www.ed.gov/about/offices/list/oig/whatsnew.html

    • “The Green Book” - Cost Allocation Guide for State and Local Governments –

    http://www2.ed.gov/about/offices/list/ocfo/fipao/guideigcwebsite.pdf

    Make sure you have the most current document…


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