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OREGON. Perkins 101. library. Perkins. The Perkins Act –. http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf. Your OMB Circulars. http://www.whitehouse.gov/OMB/circulars. Education Department General Administrative Rules - EDGAR.

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slide1

OREGON

Perkins 101

library

slide2

Perkins

The Perkins Act –

http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf

Your OMB Circulars

http://www.whitehouse.gov/OMB/circulars

Education Department General Administrative Rules - EDGAR

http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html

OMB – Office of Management and Budget

EDGAR – Education Department General Administrative Regulations

slide3

STATES

  • Perkins – The Whole Act (On-line or you can order a paper copy from ACTE – Go to http://www.acteonline.org ; select Shop ACTE, go to ACTE Store, scroll down and select ACTE Publications, scroll down to the Perkins Act of 2006)

ACTE – Association for Career and Technical Education

slide4

Statescontinued

    • OMB Circular A133 – Single Audit Act
  • Read the entire “Cross Cutting Section” (Compliance Requirements, Section 3)
  • The Career and Technical Education Compliance Supplement, 4-48.048-1
  • A133 §__.220 - Procurement and Suspension and Debarment
slide5

Statescontinued

  • Per the current OMB Circular A133 Audit Guide and the CTE Compliance Supplement
  • (http://www.whitehouse.gov/omb/circulars/a133_compliance_supplement_2011 )
    • - CFDA 84.048, III. Compliance Requirements, N. Special Tests and Provisions 3.b. - ((Perkins Sec. 113(b)(4)(C)(v))
    • “Perkins recipients must make their Performance Measure results available to the public…”

as recipients begin to fail Performance Measures this requirement has become the NEWEST easy “audit finding” ….

CFDA – Catalog of Federal Domestic Assistance

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Statescontinued

  • Education Department General Administrative Regulations (EDGAR 34CFR 74,75,76,77,79,80,81,82,84,85,86,97, 98 and 99)… Specifically –

CFR – Code of Federal Regulations

slide7

Statescontinued

PART 76 STATE GRANTS

  • 34 CFR 76.533 – Acquisition of real property
  • 34 CFR 76.563 & 564 – Restricted indirect cost rate; maximum 8%
  • 34 CFR 76.703 - When may a state begin to obligate funds; state plan?
  • 34 CFR 76.707 – When is an obligation made?
  • 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – Substantial approval?
slide8

Statescontinued

PART 80 UNIFORM ADMINISTRATION - GRANTS

  • 34 CFR 80.3 - Definitions
  • 34 CFR 80.12 – High-risk recipients
  • 34 CFR 80.21(i) – Allows recipients to keep $100 interest (cash management)
  • 34 CFR 80.22 – Allowable cost reference table
    • K-12, local governments, etc. OMB Circular A87
    • Higher education, community colleges OMB Circular A21
  • 34 CFR 80.23(b) – 90 day window to eliminate (liquidate) prior period obligations
  • 34 CFR 80.25(g) – Program income
  • 34 CFR 80.26(b) – Audit threshold, Single Audit Act, $500k
slide9

Statescontinued

PART 80 UNIFORM ADMINISTRATION - GRANTS

  • 34 CFR.32 Equipment definition, uses, inventory, disposition, etc.
    • 34CFR.20(a)(3) – Personal property under $5k; adequate safeguarding of property (Arizona’s AG refers to it as financial administration’s “stewardship” requirement)
  • 34CFR80.36(b) Procurement – this section defers this decision to state procurement rules with some exceptions
  • 34CFR80.37 Cash management
  • 34CFR80.40 Program monitoring
  • 34CFR80.42(b) Records retention – 3 years; I recommend 5 years

AG – Auditor General

slide10

Statescontinued

PART 80 UNIFORM ADMINISTRATION – GRANTS

PART 81 – GENERAL ED PROVISIONS ACT - GEPA

  • 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights
  • 34CFR81.33 Mitigating circumstances appeal to OVAE
  • __________________________________________________
  • OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS
    • Secondary OMB Circular A87 – Cost Principles
    • Postsecondary OMB Circular A21 – Approved Cost
      • Non-Profit (some Charter Schools) OMB Circular A122 – Cost Principles
    • In particular – Attachment B in A87 & A122; Selected Items of Cost
slide11

Statescontinued

PERKINS

  • Section 2 – Purpose
  • Section 3 – Definitions
    • Section 3(1) – Definition of administration
    • Section 3(3)(b) – Area CTE schools must have at least 5 programs
    • Section 3(5)(A)(iii) – Paying for remedial education not allowed
    • Section 3(29) – Special populations
      • “Other” gone
      • No more “academically” disadvantaged

CTE – Career and Technical Education

slide12

Statescontinued

PERKINS

  • Section 112 – Your set-asides
    • Section 112(a)(3) – 5% administration limit (max)
    • Statewide leadership – 10% (max)
      • Corrections – 1%
      • Non-Traditional - $60-$150K
    • Formula – 85% (min)
    • Section 112(b) – Dollar-for-dollar match
    • Section 112(c) – The ‘Reserve’; up to 10% of formula funds (Section 112(a)(1)
  • Section 113 – Accountability. Beginning to cost recipients money in some states…
  • Section 122 – State Plan requirements (? Perkins V)
    • Amendments (substantial change)
  • Section 123 – Improvement plans
slide13

States continued

PERKINS

  • Section 124 – State Leadership ~ FLEXIBLE
    • Section 124(b) Required Uses
      • Assessment
      • Improve CTE
        • Training
        • Academic Skills
        • Collaboration
      • Professional development
      • Technical assistance
    • Section 124(c) – Permissive uses
      • Tech Prep activities
      • CTSOs (Career and Technical Student Organizations)
      • Data systems
    • Section 124(d) – Cannot be used for administrative costs
slide14

States continued

PERKINS

  • Section 124(c)(6) – Support for “Career and Technical Student Organizations” (CTSOs)

You need to go back to the last published Perkins regulations (Perkins 2) – 34(CFR)403.71(c)

slide15

Statescontinued

PERKINS

  • Section 131 – Secondary distribution of funds
    • Section 131(c) - Minimum allocations; Waivers ($15K)
    • Sufficient size and scope
      • Section 131(f)(1)(c)
      • Section 134(b)(6) – local application
    • Section 131(d) – No elementary
    • Section 132 – Postsecondary distribution of funds
    • Section 132(c) - Minimum allocation $50K
    • Consortium required – no postsecondary waiver
    • Section 134 – Local plans (applications)
slide16

Statescontinued

PERKINS

  • Section 133 – Specials rules that allow a state flexibility when the amount allocated for either the secondary or postsecondary recipients as a group is 15% or less…
  • Section 135 – Local uses of funds
    • Required uses – may be met with non-federal funds
    • Permissive uses – a favorite
      • Parent involvement
      • CTSOs
      • Teacher prep
      • New program development
      • Etc.
    • Section 135(d) – 5% cap on administration
      • Indirect costs are considered administrative costs
slide17

Statescontinued

PERKINS

  • Section 311(a) - Supplement not supplant
  • Section 311(b) – Maintenance of Effort (MOE)
    • Section 311(c) – One time 5% waiver guidance
    • Section 323 – State-funded administration MOE

SUPPLANTING DEFENSE

  • OMB A133 Compliance Supplement 4-84.000, III Compliance Requirements > III.G .2.2 - Level of Effort – Supplement Not Supplant .
  • May be rebuttable if you , ‘would not have provided the service in the absence of federal funds…’
slide18

Statescontinued

  • Tech Prep – Not Funded
  • Some states are closing out their Tech Prep programs , running on old (carryover) monies under the 27 month Tydings Amendment period
  • If you are doing so – you need to expend these funds under the provisions of –
    • Sections 201 through 206 of Perkins
      • Section 202 - Consolidation
slide19

Statescontinued

YOUR OWN STATE’S LAWS ON

  • Procurement – 34CFR80.36(b) defers procurement rules to each individual state’s procurement rules
  • Inventory – The same is true for inventory requirements for most K-12 schools in your state, because most states usually set their K-12 inventory requirements for equipment or other types of personal property at less than $5K. The state’s guidelines are often more restrictive – and, unless otherwise stated, you will need to follow the more restrictive guidelines – whether state or federal
slide20

Statescontinued

YOUR OWN STATE’S LAWS ON

  • Audit guides - Those most commonly used by your own state’s Auditor General or Inspector Generals to do fiscal audits of your state’s K-12 schools and community colleges. Please look specifically at those questions dealing with -
    • Procurement
    • Inventory controls
  • Codified state procurement codes that apply to your type of institution
  • Codified fiscal procedures that apply to your state’s K-12 schools and community colleges.
  • Your state’s educational laws and code.
slide21

recipients

Local

PART 76 STATE GRANTS

  • 34 CFR 76.707 – When is an obligation made?
  • 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – substantial approval?

PART 80 UNIFORM ADMINISTRATION - GRANTS

  • 34 CFR 80.3 - Definitions
  • 34 CFR 80.21(i) – Allows recipients to keep $100 interest
  • 34 CFR 80.22 – Allowable cost reference table
    • K-12, local governments, etc. OMB Circular A87
    • Higher education, community colleges OMB Circular A21
slide22

recipients

Local

PART 80 UNIFORM ADMINISTRATION - GRANTS

  • 34 CFR 80.23(b) – 90-day window to eliminate (liquidate) prior period obligations
  • 34 CFR.32 Equipment definition, uses, inventory, disposition, etc.
    • 34CFR.20(a)(3) – Personal property under $5K; adequate safeguarding of property (Arizona’s AG refers to it as financial administration’s “stewardship” requirement
  • 34CFR80.36(b) Procurement – this section defers this decision to state procurement rules with some exceptions
slide23

recipients

Local

PART 80 UNIFORM ADMINISTRATION - GRANTS

  • 34CFR80.37 Cash management
  • 34CFR80.40 Program monitoring
  • 34CFR80.42(b) Records retention – 3 years; I recommend 5

PART 80 UNIFORM ADMINISTRATION – GRANTS

  • 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights
slide24

recipients

Local

  • OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS
    • Secondary OMB Circular A87 – Approved Cost
    • Postsecondary OMB Circular A21 – Approved Cost

In particular – Attachment B in both documents; Selected Items of Cost

slide25

recipients

Local

PERKINS

  • Section 2 – Purpose
  • Section 3 – Definitions
    • Section 3(1) – Definition of administration
    • Section 3(3)(b) – Area CTE schools must have at least 5 programs
    • Section 3(5)(A)(iii) – Paying for remedial education not allowed
    • Section 3(29) – Special populations
      • “Other” gone
      • No more “academically” disadvantaged
slide26

recipients

Local

PERKINS

  • Section 113 – Accountability.
    • Beginning to cost recipients money as more and more recipient programs fail to produce their negotiated outcomes
  • Section 123 – Improvement plans
  • Section 131 – Secondary distribution of funds
    • Section 131(c) - Minimum allocations; Waivers ($15K)
  • Section 132 – Postsecondary distribution of funds
    • Section 132(c) - Minimum allocation $50K
  • Section 134 – Local plans (applications)
slide27

recipients

Local

PERKINS

  • Section 135 – Local uses of funds
    • Required uses – may be met with non-federal funds
    • Permissive uses – a favorite
      • Parent involvement
      • CTSOs; (Perkins 2) – 34(CFR)403.71(c)
      • Teacher prep
      • New program development
      • Etc.
    • Section 135(d) – 5% cap on administration
      • Indirect costs are considered an administrative costs
slide28

recipients

Local

SUPPLANTING DEFENSE

  • OMB A133 Compliance Supplement 4-84.000, III Compliance Requirements > III.G .2.2 - Level of Effort – Supplement Not Supplant ..
  • May be rebuttable if you , ‘would not have provided the service in the absence of federal funds…’

TECH PREP CONSORTIUM - Close Out

  • If your state is closing out Tech Prep this year (using carryover), rather than rolling these monies into the Basic Grant, you are still subject to –
    • Sections 201 through 206
      • Section 202 Consolidation with Perkins formula funds
slide29

recipients

Local

YOUR DISTRICT’S OR COLLEGE’S GUIDANCE FOR -

  • Procurement of supplies, equipment, services or people
  • Inventory requirements and procedures
  • (Both should logically reflect your own state’s guidance on both)
slide30

On-line guidance

  • Federal Program Offices – http://www.ed.gov
  • Perkins Act – http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf
  • OMB Circulars – http://www.whitehouse.gov/OMB/circulars
  • EDGAR – http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html

Make sure you have the most current document…

slide31

On-line guidance - Continued

  • Your state’s educational statutes
  • Your state’s Auditor or Inspector General’s website(s)
  • OIG Web pages – http://www.ed.gov/about/offices/list/oig/areports.html &
  • http://www.ed.gov/about/offices/list/oig/whatsnew.html
  • “The Green Book” - Cost Allocation Guide for State and Local Governments –

http://www2.ed.gov/about/offices/list/ocfo/fipao/guideigcwebsite.pdf

Make sure you have the most current document…

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