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DISTRICT GRANTS Applying for and Implementing a District Grant

DISTRICT GRANTS Applying for and Implementing a District Grant. smilesrotary@gmail.com 2014-15. Learning Objective. Write a successful grant application Learn how to submit the application online. Characteristics. Administered by the District Short term service projects

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DISTRICT GRANTS Applying for and Implementing a District Grant

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  1. DISTRICT GRANTSApplying for and Implementing a District Grant smilesrotary@gmail.com 2014-15

  2. Learning Objective • Write a successful grant application • Learn how to submit the application online

  3. Characteristics • Administered by the District • Short term service projects • Address immediate needs at home or abroad

  4. Types of Activities Service Projects Scholarships Vocational Training

  5. Criteria Clubs must be qualified Dues and Tax are Current Grant Mgmt Seminar - attendance Memo of Understanding – Signed Strongly recommend that the club have a Foundation Chairman Does not have to support the 6 “areas of focus”

  6. Types of District Grants Matching Grants up to $1500 Approximately 30 will be awarded Matching Grants up to $2500 Approximately 6 of will be awarded

  7. Application Same application for both grants Online Only Applications accepted until August 1 Second round of awards If funds are available October 1

  8. Qualification

  9. Learning Objectives Understand qualification requirements Manage your club’s qualification

  10. Qualification Requirements District Grant * MOU signed by Pres and PE for year Club represented at District Grant Training session** * Preference for matching funds is given to clubs that contribute regularly to The Rotary Foundation and are in good standing with finances and reporting. ** Available at PETS and District Assembly.

  11. Maintaining Qualification • Follow terms of club MOU • Appoint club member/committee to manage club qualification • Fully implement stewardship practices to prevent misuse of funds

  12. Learning Objectives • Understand qualification requirements • Manage club qualification

  13. http://www.matchinggrants.org/district/edit.cgi

  14. Payment of Funds Clubs must request funds when they are ready to do the project Payments will be made from August 1, 2014 to April, 2015

  15. ReportingOnline only Clubs submit final report 30 days after the completion of the project. Report needs to include: Completed report form All receipts for the total project Pictures of the project

  16. Required items to be include with Club District Grant Final report Step 1: Organize materials before submission Step 2: Submit final report with items listed below to District Grants Chair Step 3: Keep copy for club documentation Step 4: Submit District Grant Summary Report with accompanying information listed below) and Individual Project Reports

  17. Club Checklist:: • ____ A completed final report with all necessary signatures and form dated. • ____ A detailed listing of all monies spent – with copies of cancelled checks included with Final • Report – The Rotary club shall demonstrate that the club is the payer on all checks written • ____ A copy of all invoices with appropriate dates. • ____ A copy of cancelled checks and bank statement showing payment when a separate bank • account has been established. • ____ In the instance of checks being written to other non-profit organizations, a letter from that • organization stating the amount, date of gift, and purpose for which the funds will be used. • ____ Scholarship monies cannot be written to individual students. The monies must be issued to • the college or institution of higher education. Documentation showing that the student is • enrolled is required. • ____ No monies are to benefit any Rotary club or Rotarian • ____ The club shall have a procedure for retaining documentation of all grant information using the • individual club account on www.matchinggrants.org

  18. Thank you

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