EXT420 – Freight Bidding

1. EXT420 – Freight Bidding

2. International Procurement Process Overview • Create and use an International Freight Preference Bid Response (Offer/Quote) • Access Bid Invitations (Solicitations) on the Public Procurement Documents Page • Submit a Vendor Response (Offer/Quote) • Maintain Vessel Assignments • Change a Vendor Response before and after Submission

3. Lesson Objectives • Recognize the basic end-to-end steps associated with the Procurement Process • Define new key terms

4. Farmers/ Commodity Producers Suppliers PRODUCE BUY RECEIVE DISTRIBUTE/ SHIP Domestic USAID MARAD FNS Schools (27,000 school dists, 94,000 schools) Indian Tribal Orgs (92 ordering agencies) Non - Profits (60 ordering agencies) FAS US Ports FSA Foreign Warehouse Warehouse AMS World Food Organization Foreign Governments (70 Nations) US Freight Private Volunteer Organizations (30+) Multi Agency Environment Carriers Integrating processes and technology across the five U.S. agencies responsible for planning, procuring, managing, and delivering commodities and food supplies domestically and around the world…

16. 1. The first step in the International Freight Bidding process is: A. USDA Publishes Bid Invitation B. International Freight Award C. Vendor Response 2. T/F: Valid Vendor Responses (Offers/Quotes) are evaluated by the Bid Evaluation Optimization System (BEOS) A. True B. False

17. Lesson Objectives • Search for an International Freight Bid Invitation (Solicitation) • Create a Freight Preference Bid Response (Offer) • Edit a Freight Preference Bid Response (Offer)

19. International Freight Preference

20. The USDA will issue one International Freight Preference Bid Invitation (Solicitation) • Freight Vendors will create Bid Responses (Offer) to that Bid Invitation (Solicitation) that will serve as a template for all future offers • Freight Preference Bid Responses (Offers) are complete after being created, they will never be submitted to the USDA for review

21. Freight vendors should enter re-occurring loadport, terminal and intermodal costs in their Preference Bid Response (Offer) • There is no limit to the amount of Preference Bid Responses (Offers) that can be created • Creating Preference Bid Responses (Offers) is optional, but HIGHLY recommended to save time and redundancy

22. After finding the International Freight Preference Bid Invitation (Solicitation) the vendor will navigate to the Offers screen to create a Freight Preference Bid Response (Offer) • All fields at the Header level will be left blank except the Bid Label • The Bid Label field should include a meaningful name for this particular Preference Bid Response (Offer) • For example, the preferences for the West Region which will include transportation costs for the different Loadports, Terminals and Intermodal bridges within that region might be labeled ‘West Region Freight Preference’

23. Bulk vendors have to enter prices for each terminal within in a region. Therefore, it behooves these bulk vendors to create a Bid Preference. • There are no such rules for the transportation of packaged commodities.

24. Bulk - Vendor can store preferences for: • Regions • Loadports • Terminals • Packaged - Vendor can store preferences for: • Regions • Loadports • Terminals • Intermodals • Freight Preference Bid Invitations will not be amended

25. Terminal – Commodity vendor transports goods all the way to the port terminal

26. Intermodal Bridge – Commodity vendor and Freight vendor meet at a third party controlled bridge where goods can be transferred

27. Intermodal Plant – Freight vendor picks up goods from commodity vendor’s warehouse or manufacturing plant

29. Vendor Response record that was created

30. Create a Bid Response (Offer)

32. Transportation costs are entered under the Item Data tab

34. Handshake ( ) button allows for price components to be entered

35. Regions that are selected in the Location field Key Price Components

37. Load ports selected in the Location field

38. Preference pricing can be entered for one or more terminals

39. Intermodal point costs are entered in the same manner region, load port and terminal are entered. • Remember, intermodal costs are not entered for bulk goods

40. Intermodal costs pricing component

41. Auto Playback Tutorial: watch the simulation with no user input required

42. Standard Tutorial: guide yourself through the simulation by clicking on certain areas when prompted

43. 1. The Copy From Bid/Preferencesfield ___________: A. Only stores USDA created Preferences. B. Lists all Preferences currently available for that Vendor, when the value of the Copy From field is PREFERENCE. C. Will contain no entries in the list unless Load Point Pricing has been entered into the new Offer first. 2. T/F: Each Vendor Response can have multiple Offers. A. True B. False

45. Lesson Objectives • Recognize Bid Invitation (Solicitation) Notifications • Display Public Procurement Documents via SUS (Supplier Self Service) • Display International Freight Bid Invitations (Solicitations) in SUS

47. When the Bid Invitation (Solicitation) is created, the system will generate a Long Procurement Number (LPN) to identify the solicitation: • For example: AG - INTF - S - 10 - 0194 • 3J14 Livestock • 3J15 Poultry • 3J16 F & V • INTB IPD Bulk • INTP IPD Packaged • INTE IPD Empty Bag • INTG IPD General • INTS IPD Services • INTF IPD Freight • DPRO DPD FAR • DCCC Price Support S = Solicitation P = Purchase Order C = Contract (IDIQ) D = Delivery/Task Order

48. AG - INTF - S - 10 - 0174 – P0001

49. Folders are divided into Agency-Program groupings