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E-Verify: An Overview of Compliance and Reporting Requirements

Learn about E-Verify compliance statistics, immigration reporting requirements, and the reporting system. Access resources and get assistance.

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E-Verify: An Overview of Compliance and Reporting Requirements

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  1. E-Verify:An Overview of Compliance and Reporting Requirements April 23-25, 2019 Carol Schwinne, Director of Administration, Department of Audits and Accounts

  2. Before we get started.. Let’s see what you know….

  3. Agenda • Compliance Statistics • Analytics • Immigration Compliance and Reporting Requirements • Reporting System • Resources • Q&A

  4. Thank you for your efforts to comply with reporting requirements.

  5. We did some additional analytics And this is what we found…

  6. Agencies Reporting Activity Under Title 13

  7. Consistency in Reporting

  8. Consistency in Reporting

  9. Consistency in Reporting

  10. What is the takeaway?

  11. Title 13 Compliance Requirements

  12. O.C.G.A.§13-10-91 • Two Legal Requirements • Every public employer must register and participate in the federal work authorization program to verify employment of all newly hired employees. • A public employer shall not enter into a contract for the physical performance of services unless the contractor registers and participates in the federal work authorization program.

  13. Verification of New Hires

  14. Contractor Verification • A public employer cannot enter into a contract for the physical performance of services unless the contractor registers and participates in the Federal Work Authorization Program. Federal Work Authorization Program is commonly referred to as: E-Verify!

  15. Physical Performance of Services • Defined as…the performance of labor and services using a bidding process or by contract wherein the labor or services exceed $2,499.99. • Includes routine operation, repair, and maintenance of existing structures; • Includes services needed for normal operations.

  16. Exceptions

  17. Documenting Contractor Compliance • Obtain a notarized affidavit that states… • The contractor uses the federal work authorization program • The contractor will continue to use program for duration of contract • E-Verify number and date of authorization Locate affidavit at: http://www.audits.ga.gov/NALGAD/section_3_affidavits.html

  18. Example of Affidavit

  19. Affidavits

  20. Contractors with No Employees

  21. According to the Attorney General

  22. Statewide Contract

  23. Title 13 Reporting Requirements

  24. Title 13 Reporting Requirements

  25. Example of File Layout

  26. Tips to Facilitate Title 13 Reporting… • Plan Ahead • Know what account codes may involve services to be reported • Have a process for identifying vendors at the front-end • Have a process in place for gathering/storing affidavits • Review completed affidavits to ensure they are complete and E-Verify Number meets criteria • Keep a spreadsheet throughout the year to include information that needs to be reported.

  27. Filing Your Annual Report

  28. Collection System • DOAA uses a web-based system to collect reports. • Access system at: https://www.audits.ga.gov/auth

  29. Collection System - Points to Remember

  30. Login/Account Creation Process Your user name is your e-mail address.

  31. Application Link

  32. Immigration Collection System

  33. Section 1 – Confirm Entity E-Verify Information This information will be pre-populated. Just verify and hit “confirm.”

  34. Section 2 – Contractor Report

  35. If Entity Responds “No” If an agency does not have any contracts that meet the definition of “physical performance of services,” the agency must report that in the system.

  36. If Entity Responds “Yes” • There are two ways to enter contractor information: • Upload a CSV file or • Directly enter data into the system.

  37. Automatic Upload Into System

  38. Direct Entry of Information into System

  39. Your Data – In Working Form Information is Valid Information is invalid and should be corrected before you confirm. This Photo by Unknown Author is licensed under CC BY-SA This Photo by Unknown Author is licensed under CC BY-SA This Photo by Unknown Author is licensed under CC BY-SA

  40. Your Data - Finalized Green flags indicate information meets all validation checks. Submission Period: 2018

  41. Summary Page

  42. Summary Page

  43. Need Resources?

  44. Need Resources?

  45. Need Assistance?

  46. My Contact Information Carol Schwinne Director of Administration Department of Audits and Accounts Schwinne@audits.ga.gov 404-463-2670

  47. E-Verify: An Overview of Compliance and Reporting Requirements

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