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Secure Box – A New Service Offering

Secure Box – A New Service Offering. Agenda. Introduction to Secure Box Secure Box at Yale Functionality Comparison Post Migration Collaborators - Action after the migration Owners - Sharing folders in Secure Box File Sharing restrictions URL’s & Bookmarks Where to get more help

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Secure Box – A New Service Offering

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  1. Secure Box – A New Service Offering

  2. Agenda • Introduction to Secure Box • Secure Box at Yale Functionality Comparison • Post Migration • Collaborators - Action after the migration • Owners - Sharing folders in Secure Box • File Sharing restrictions • URL’s & Bookmarks • Where to get more help • Live info sessions being held in July & Aug. 

  3. Introduction Secure Box at Yale: • Approved for 3 lock data • Increased security • Accessible anywhere in the world • 50 GB of file storage space • From 7/27 – 7/31 migrating Box at Yale accounts included Yale’s HIPAA covered components to the new Secure Box Platform: • YSM • School of Nursing • Yale Health

  4. Secure Box at Yale Functionality Comparison

  5. Time Sensitive ACTION for Owners Owners being migrated must log in within 30 days of data migration and accept the new Terms of Service. No action required for owners if they stay in Standard Box. We recommend that migrated folder Owners deliver a message to their collaborators. Within each shared folder, locate and click the envelope on the right side of screen.

  6. Time Sensitive ACTION for Owners Copy and Paste in the following message to all collaborators of every folder after the migration: “Hello, I recently moved this folder to Secure Box at Yale. For internal collaborators:  In order for me to continue sharing data with you, please, if you have not already logged in to yale.box.com to accept the new Terms of Service and the pending invitations from the Notifications Tray please do so. For external collaborators: Regrettably, the Secure Box at Yale tool disallows collaboration with individuals outside of Yale, Yale-New Haven Hospital and the VA Hospital.  I will share data through our Secure File Transfer utility.  If you have any questions or need assistance, please contact the ITS Help Desk at 203-432-9000 or helpdesk@yale.edu.  You may also visit one of the Walk-In Computer Support Centers or contact your local support provider.”

  7. Time Sensitive ACTION for Collaborators To avoid losing access after being migrated to Secure Box at Yale and having to be re-invited by the owner, regardless if owner migrates or not, all collaborators must: • log in within 30 days of data migration and accept the new Terms of Service • accept invitations from the Notifications Tray

  8. File Sharing Restrictions • For those requiring to continue sharing or collaborating data with individuals outside of Yale, Yale-New Haven Hospital or the VA Hospital, we formally request that you contact all of your collaborators to inform them of the following information. • Secure Box disallows collaboration with individuals outside of Yale, Yale-New Haven Hospital or the VA Hospital. • To continue sharing and securely transferring files, large or small (including ePHI/ 3-Lock Data) use the Yale Secure File Transfer (SFT) utility.

  9. URL’s & Bookmarks • URLs & Bookmarks pointing to migrated data/folders willbreak. • We request that you update all documents that contain a link to your Box at Yale data because the URL will change once migrated to Secure Box. • Please do not expect current bookmark mapping to automatically transfer from Box at Yale to Secure Box. • We apologize for the inconvenience.

  10. Where to get more help • Visit the ITS Secure Box at Yale website to access helpful materials and information, FAQs, learn more about this service or to view a comparison of similar cloud-based services. • If you have any questions or need assistance, please contact the ITS Help Desk at 203-432-9000 or helpdesk@yale.edu.  • You may also visit one of the Walk-In Computer Support Centers or contact your local support provider. • Sign up for a class at Box University if you want to learn the latest features, how to work more efficiently and or how to get the most out of box? Click here to learn about free online training.

  11. Want help after you migrate? • Sign up and attend one of our live clinics • Tuesday, July 28 • 9:30-10:30 Sterling Memorial Hall - School of Medicine, Steiner Room • 3:30 – 4:30 The Anlyan Center, N203 • Wednesday, July 29 • 10 – 11a Sterling Memorial Hall - School of Medicine, Steiner Room • 2:00 – 3:00 The Anlyan Center, N203 • Thursday, July 30 • 10 – 11a Sterling Memorial Hall - School of Medicine, Steiner Room • 2:00 – 3:00 Sterling Memorial Hall - School of Medicine, Steiner Room • Tuesday, Aug 4 • 10 – 11a The Anlyan Center, N203 • 1:30 – 2:30 The Anlyan Center, N203 • Wednesday, Aug 5 • 9 – 10a The Anlyan Center, N203 • 3:00 – 4:00 The Anlyan Center, N203 • Thursday, Aug 6 • 9:30-10:30 The Anlyan Center, N203 • 2:00 – 3:00 Sterling Memorial Hall - School of Medicine, Steiner Room

  12. Questions ?

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