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Cataloging - where to begin?

Cataloging - where to begin?. Fiona Collins, Head Librarian, Western International School of Shanghai Supported by: CiCi Zhuang, Chinese Librarian, Western International School of Shanghai. Overview. Definition & qualities of a catalogue Cataloguing codes Catalogue entries MARC Records

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Cataloging - where to begin?

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  1. Cataloging - where to begin? Fiona Collins, Head Librarian, Western International School of Shanghai Supported by: CiCi Zhuang, Chinese Librarian, Western International School of Shanghai

  2. Overview • Definition & qualities of a catalogue • Cataloguing codes • Catalogue entries • MARC Records • Z39.50 sources

  3. Definition • Catalogue - a list of entries, arranged according to some definite plan, which records and describes the resources of a collection.

  4. Qualities of a catalogue • flexibility – it should be possible for records to be added or withdrawn easily • accessibility – staff and users should be able to gain simultaneous access to the records • reproducibility – it should be possible to reproduce the catalogue economically, conveniently and rapidly to allow wider access (online access) • maintenance – should be relatively inexpensive to keep the catalogue up to date • compatibility – should meet common standards, MARC 21, which allow its bibliographic records to be interchanged with other systems (local, national or international)

  5. A catalogue should be: • a finding tool; • a bibliographic tool for assembling groups of works under uniform headings; • a supplement to classification; • an inventory of stock (incidental function)

  6. Cataloguing codes • a set of rules which aim to achieve consistent practice by successive cataloguers - most widely known are the Anglo-American Cataloguing Rules (AACR2) • Part 1 relates to description of materials. All materials receive equal treatment consistent with ISBD http://www.ifla.org/en/publications/international-standard-bibliographic-description • Part 2 deals with access points, headings, uniform titles, references.

  7. Cataloguing Entries • Title and statement of responsibility • Edition • Material • Publication info • Physical description • Series • Notes • Standard number - ISBN • Subject headings

  8. MARC Records • Machine readable cataloging records including 3 elements of the bibliographic record: • Record structure • Content designation • Data content • Each record is made up of fields with 3 digit tags. Each tag relates to a different element of the catalogue entry, e.g 020 ISBN; 082 Classification Number

  9. More about MARC 21 • To find out more about MARC 21 visit http://www.lib.usm.edu/legacy/techserv/marc21_tutorial_ie/

  10. Subscription services • There are several subscriptions services for cataloging records: • http://itsmarc.com/ • http://www.oclc.org/uk/en/worldcat/default.htm • http://www2.curriculum.edu.au/scis/home.html

  11. Z39.50 Sources • Z39.50 is a protocol which allows you to search other libraries remote catalogues and import cataloguing records • Most library systems have the facility to set up Z39.50 interfaces

  12. Destiny Z-Sources

  13. Z39.50 Sources • Z39.50 target directory, http://irspy.indexdata.com/ • Z39.50 destinations, http://staff.library.mun.ca/staff/toolbox/z3950hosts.htm

  14. Useful books • The Concise AACR2 by Michael Gorman • http://www.facetpublishing.co.uk

  15. Dewey Decimal Classification • Abridged Dewey Decimal Classification, http://www.amazon.com/exec/obidos/ASIN/0910608733/bookrags

  16. Further help or information • Shanghai Librarians Network, http://groups.yahoo.com/group/shanghailibrarians/ • Fiona Collins, fcollins@wiss.cn or librarianfchk@gmail.com • CiCi Zhuang, czhuang@wiss.cn

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