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Cataloging with MarcEdit

Cataloging with MarcEdit. Doreen Herold Lehigh University Symphony. Sharon Scott Cumberland County Library System Horizon. What is MarcEdit?. Terry Reese and the 45,000 Record Clean-up . What is MarcEdit?. Why use MarcEdit? Terry says….

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Cataloging with MarcEdit

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  1. Cataloging with MarcEdit Doreen Herold Lehigh University Symphony Sharon Scott Cumberland County Library System Horizon

  2. What is MarcEdit? Terry Reese and the 45,000 Record Clean-up

  3. What is MarcEdit?

  4. Why use MarcEdit? Terry says… MarcEdit supports character set conversions – and lots of them See http://youtu.be/xkmvur4q9kg

  5. Why use MarcEdit? Terry says… MarcEdit can catch and correct errors 49 records were processed in 2.968769 seconds. Some records appear to be invalid and were processed using MarcEdit's loose breaking algorithem. It's recommended that you use the MarcValidator to identify the invalid records

  6. Why use MarcEdit? Terry says… • All the MarcEditor functions support Regular expressions, making them extremely powerful • MarcEdit’s Task Automation (http://youtu.be/gmqTGfTubU4) is the latest “killer feature” because it provides the ability to chain lots of operation together and run them with a single keystroke • MarcEdit can be updated automatically (Tools  Settings  Updates tab)

  7. Why use MarcEdit? • Converting records from UTF-8 (Unicode) to MARC-8 (or vice versa; see http://youtu.be/xkmvur4q9kg) • Can create an original record from scratch • from the MarcEditor  File  New • Editing batches of records • for adding to/deleting from local catalog • editing records already in local catalog • can use MarcEdit to first extract them from the StartPage MarcEdit Z39.50/SRU Client

  8. Downloading/Installing MarcEdit Download from the MarcEdit website http://people.oregonstate.edu/~reeset/marcedit/html/downloads.html Installing MarcEdit natively on a Mac (at YouTube—18+ minutes!) http://youtu.be/1QppOih-2zg

  9. Where do the records come from? • Vendors • MARC records • Text/Excel file • Other formats • MarcEdit’s conversion tool • Locally • Create your own records in MarcEdit • SQL query • API • Canned report • Symphony: Extract Keys for Marc Export/MARC Export • Z39.50 Client in MarcEdit

  10. Process Process: • Identify potential bib records • Export those bib records to a file • Use MarcBreaker to convert the records to text • Edit the codes/subfields • Use MarcMaker to covert the edited records to MARC • Import the edited records See the MarcEdit Basics YouTubevideo at: http://youtu.be/1At-mPE8x3g Example: • Imported bib records with “a” in LDR/06 for video/sound recordings or electronic resources

  11. Example 1-Workflow : Search & ReplaceSharon • Use a SQL query to identify records to be modified • Export records to a file

  12. Example 1-Workflow : Search & ReplaceSharon Use MarcBreaker to convert the file from MARC records to text

  13. Example 1-Workflow : Search & ReplaceSharon Edit the records

  14. Example 1-Workflow : Search & ReplaceSharon Use MarcMaker to convert the text file to MARC

  15. Example 1-Workflow : Search & ReplaceSharon Import the edited records into Horizon

  16. Example 2-Workflow : Adding a SubfieldSharon Example: • Adding a GMD to imported records Field: 245 Subfield:     [a,p,n,^c,b] Field Data: =:/. Replace with: $h[electronic resource] [x] Add subfield if not present

  17. Example 3-Project : Add Missing URLsDoreen Add Missing URLs to 7,000+ Records for Early American Imprints • Extracted records from Symphony using "Extract Keys for Marc Export" report and the MARC Export utility • Used MarcEdit's Batch Editing Tools to turn this: 926 _ _ |aLEHIGH|bWWW|cElectronicBook no.24847|dONLINE|f1 into this 856 41 |uhttp://opac.newsbank.com/select/evans/24847|zAvailable to Lehigh users

  18. Example 3-Project : Add Missing URLsDoreen HOW? • Copy Field Data • Edit Subfield Data • Swap Fields

  19. Example 4-Project : Deleting RecordsDoreen Lehigh has a 200 title subscription to Safari Books Online

  20. Example 4-Project : Deleting RecordsDoreen Excel file with titles and ISBNs was combined with the results of a Symphony List Bibliography report

  21. Example 4-Project : Deleting Records

  22. How to Learn More About MarcEdit • MarcEdit website: http://people.oregonstate.edu/~reeset/marcedit/html/index.php • Terry's Worklog: http://people.oregonstate.edu/~reeset/blog/groups/marcedit • MARCEDIT-L discussion list: http://metis3.gmu.edu/cgi-bin/wa?A0=MARCEDIT-L • YouTube: http://www.youtube.com/user/tpreese

  23. Thank You, Terry “Looking at the last two days (March 22 and 23rd) – MarcEdit was utilized by 2,351 unique users, across 59 countries.  This surprises me – and is slightly humbling – to think that this many users have found and trust MarcEdit to help them with their daily work.  It also helps me to validate the work that has gone into the development of this application.”

  24. Bibliography • Reese, Terry. "About MarcEdit." http://people.oregonstate.edu/~reeset/marcedit/html/about.html. •  "The Whiz Kid--Terry Reese."Library Journal, March 15, 2005, http://www.libraryjournal.com/article/CA510568.html(accessed June 6, 2011). • Reese, Terry. “Editing Records with the MarcEditor.” http://www.carli.illinois.edu/mem-serv/mem-train/101025marcedit/MarcEdit_section_three.pdf

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