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Go CATS!!!

Go CATS!!!. KAHC-KYTC Joint Meeting March 2007. Construction Information on Web Formal Acceptances Final Pay Estimates 3167. Construction Main Page 3/15/07. http://transportation.ky.gov/construction/construction.htm. Payment Files on web. Project Information:

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Go CATS!!!

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  1. Go CATS!!!

  2. KAHC-KYTCJoint Meeting March 2007 Construction Information on Web Formal Acceptances Final Pay Estimates 3\16\07

  3. Construction Main Page3/15/07 http://transportation.ky.gov/construction/construction.htm

  4. Payment Files on web • Project Information: • http://transportation.ky.gov/construction/constdata.htm

  5. Payment Files on web (continued) • Pay Estimates • http://transportation.ky.gov/construction/sm/est/ • Posted after check sent to e-mars. Takes 2-3 business day for check and EFT to arrive.

  6. Payment Files on web (continued) General information: RE, District, Prime Contractor, Location Dates: Began, Completed, Formal Money: Total paid to date, Paid this Estimate, Stockpile, etc.

  7. Payment Files on web (continued) Change Order History with approval dates Contract and Line Item Adjustments Pay Items To Date and This Estimate

  8. Payment Files on web (continued) • Pending Pay Estimates • http://transportation.ky.gov/construction/sm/est/pending/ • After Level 4 Sitemanager approval before- passed to e-Mars accounting system. Note, sorted by Construction Procurement ID number

  9. Payment Files on web (continued) • Daily Work Reports (DWR) • http://transportation.ky.gov/construction/sm/dwr/ • At same time as pending estimates (every two weeks)

  10. Payment Files on web (continued) • Daily Work Reports (DWR) • http://transportation.ky.gov/construction/sm/dwr/ • At same time as pending estimates (every two weeks) CSV file will open in Excel. Information includes: Date work done, quantity, Location, Month & Year for Fuel & Asphalt Adj, Contractor recorded by RE office as doing work.

  11. Fuel & Asphalt Adjustments • http://transportation.ky.gov/construction/adj2.htm • Monthly updates after 10th of the month

  12. PR-47 Needed for Formal Acceptance!! • FHWA PR-47 • http://transportation.ky.gov/construction/forms/pr47.pdf • Needed at end of Federal aid projects

  13. Average Bid Price • Reference for cost of bid items http://transportation.ky.gov/construction/average_bid_prices/ http://transportation.ky.gov/construction/average_bid_prices/ave06.xls

  14. Construction and Materials Contact Phone Numbers • Updated last on 1/22/07 http://transportation.ky.gov/construction/directory07.pdf

  15. Formal Acceptance • Date all corrective works successfully completed. • If no corrective work required this date is completion date. • Project Engineer should not submit for FINAL payment until Formal Acceptance is made. • Central Office Construction issues a Formal Acceptance Report:

  16. Formal AcceptanceContractor/Project Engineer • On March 15, there were 112 projects totaling $5,000,000 in Demobilization needing Notice that Corrective work to be completed. List on web: By District: http://transportation.ky.gov/construction/projects/correct/correctbydo.pdf By Contractor: http://transportation.ky.gov/construction/projects/correct/correctbycont.pdf Updated weekly. If project has Corrective work completed but still on the list, notify your Project Engineer to get resolution

  17. Formal AcceptanceProject Engineer/District Office • We (KYTC) still have a lot of projects with Formal Acceptance awaiting final check in District Office. • With our BILLION dollar letting, we need to get Finals checked & submitted ASAP. • Contractor should receive 25% demob upon Formal, 50% when sent to District Office for Checking with 25% remaining on Pay Final Estimate.

  18. Final Payment • Formal Acceptance must be made. This means all inspections completed and corrective work if needed has been done.. • Project Engineer must check final pay quantities and submits to District Office. After DO review sent to Central Office for final check and submittal of Final Release

  19. Final Payment • Need Final Release signed by contractor to make timely final payment. After 60 days, if Final Release not returned and no other correspondence to Director of Construction, Final Payment made per Official Order. • In other words if contractor would like Final payment in a timely manner, send back the Final Release ASAP.

  20. Final Payment • Sent from Final Estimate Section needs notarized signature and returned in timely manner.

  21. Final Release to Payment • Once final release received, the payment is sent with next batch. KYTC pays every two weeks. • List of Contractors and Average time it takes to get a Final Release returned

  22. Final Release to Payment • List of Contractors and Average time it takes to get a Final Release returned reverse order

  23. Robert C. Lewis, PE Assistant State Highway Engineer 200 Mero Street W6-17-02 Frankfort, KY 40622 E-mail Bob.lewis@ky.gov Cell 502-330-3470 Office 502-564-3730 ext 3084

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