2005 NASMRM Conference

1. 2005 NASMRM Conference ANG Engineering SMSgt Lincoln Stevens, ANG/CECM lincoln.stevens@ang.af.mil DSN 278-7169

2. Overview • MCA Timeline Highlights • Chapter Revisions • State Manpower Allocation Changes • New DFAS Issues • Centralized Personnel Plans (CPP) • Recent Audit Findings • State Matching Requirements • Conclusion

3. MCA Timeline Highlights • Chapter revisions issued to field June of each year. • Initial validation of future funding issued Mid August. • Initial Agreement or Initial Modification of Appendices within 45 days after receipt of Federal funds. • Closeout of Appendices to occur within 90 days after end of FY unless USP&FO extends. • Installations Future Year FinPlans due to ANG/CEC early 1 May each year. • CPP submittals; to ensure a CPP becomes a part of future FY budget should be received before 1 July, otherwise they become a MidYear Un-funded requirement.

4. Chapter Revisions and Changes • NRG 5-1 is considered a living document and changes annually. • All revisions managed by NGB/AQ and distributed by USP&FO office. • Suggested changes should be submitted to your individual Program Managers.

5. MCA Chapter Revisions • CHAPTERS 1 - 9 • General & Common Data • CHAPTERS 11 - 25 • Army National Guard • CHAPTERS 31 - 41 • Air National Guard • CHAPTERS 51 - 63 • Special Programs • Office of Chief

6. Chapter Revisions • Appendix 21 FOMA =Facilities Operations and Maintenance Activities. $138 Mil. • Appendix 22 Environmental = State Environmental Management Asst. $2.9 Mil. • Appendix 23 Security = State Security Operations $45.0 Mil. • Appendix 24 = Fire Protection Operations $85.6 Mil. • Appendix 25 = Natural and Cultural Resources $.7 Mil. • Appendix 26 = ANG Air Traffic Control (ATC) Activities $15.6 Mil. • Appendix 27 = ANG Aircraft Paint Facility and PMEL Support $8.0 Mil. • Appendix 28 = ANG Services Support $3.1 Mil. • Appendix 29 = ANG Family Support $5.5 Mil. • Appendix 30 = Ranges and CRTCs?? • Also includes agreement for MCCAs = Military Construction cooperative Agreements.

8. MCA Chapter revisions • New FY04-05 changes now available • Chapter 6 In-Kind-Assistance • Chapter 7 Programmed Income and Reimbursements • Chapter 8 Equipment • Chapter 31 ANG Administration • Chapter 32 ANG Payments

9. MCA Chapter revisions • In-Kind-Assistance as per Chapter 6 • The use of Federal procurement channels to secure MCA required services. • Requires USP&FO. • Requires State matching funds as per the original agreements total State match. If the above is not followed In-Kind-Assistance is not allowed

10. MCA Chapter revisions • Chapter 33 FOMA specific changes. • Day to day references throughout. • SRM and RPS funding utilized. • Elimination of construction related references. • Chapter 37/Appendix 25 Natural and Cultural Resource Management. • In-Kind-Assistance now authorized. • New Family Support Chapter 39 Guidelines. • Appendix 30/Chapter CRTC Range and BOS support

11. State Manpower Allocation Changes • Chapter 33 of regulation makes reference to follow State Manpower authorization letter, current letters dated June/July 2002 • New Authorization letters will be issued Feb 2006 Effective FY07. • New Resource Advisor/accounting assistant FOMA Authorization. • 100% federally funded • Installations Existing letter in effect through FY06

12. DFAS Issues • ANG Finance accounting being done by DFAS. • DFAS regulations require use of SF 270 forms. • State prepares and submits to state level program manager for validation. • State program manager forwards to USP&FO for Air Fiscal (comptroller) for certification to advance or reimburse the state. • Coordination between state program manager and comptroller ensure SF 270 and supporting documentation sent to DFAS. • DFAS processes request.

13. DFAS Issues • State Reimbursements or Advancements now processed by DFAS. • DFAS must receive consistent paperwork ANG wide. • All State submittals must use the same form (SF 270). • Modifications to the MCA agreements required by DFAS in order to change obligation amounts. This is also a time sensitive issue. • DFAS now working with individual RAs rather than local FM. • RAs not properly trained to deal with DFAS. • DFAS not reimbursing in a timely manner creating interest payments. Coordination is the key to this issue.

14. Centralized Personnel plans (CPP) • As per NGR5-1 • Chapters 5 indicates requirements and allowances. • airguard.ang.af.mil/CE web site provides guidance and a training/slide presentation. • Reimbursing the State for managing the Federal Program i.e. wages/benefits, accounting, procurement. • Prepared by the State • Approved by USP&FO. • Direst costs only, no in-direct • Wages/benefits should be consistent with other state positions to include raises. • Funded as a must pay, dependent on funds. • No Audit charges.

15. MCA Audit Findings • Monthly accounting records from the states for reimbursement/advances not flowing. • Training of Base level Financial Management concerning cooperative agreements needs more emphasis. • 90 day closeout either not occurring or continued payments were made without any formal extensions to the agreements.

17. State Matching requirements • No Change, it’s still required. • Typically State pays “25%” of Operating and Maintenance Cost for troops being available to the Governor. • When state lacks funds for its share, facilities lose $3 of Federal funds for every $1 State shortfall, Total $4 lost in O&M on Facilities. • Un-Matched Federal funds must be withdrawn from MCA. • 6 states recently notified by NGB/CF

18. State Matching requirements • State Matching Funds • Six States continue to struggle annually with meeting requirement. • Additional nineteen typically meet even though they struggle initially. • All remaining locations having no known challenges.

19. State Matching Requirements • State funding a challenges; • Seventeen states will not hire full FOMA manpower authorization, some contracting the function instead. • Federal fund withdrawn from installations who are unable to acquire state matching support.

20. What made UP FY05 State Share of the MCA?

21. Yearly Cost Changes • RPS Budget increased 1.2 % For FY05 • Utility Costs have increased approximately 8.2 % • Firefighter costs have increased 14.5 % • State Employee Salaries have increased 4.1 % • Supplies and equipment costs have increased 2.6 % (industry standard is 3 %) • Misc contracts averaging 7% increases. • Challenge, unless your state budgets keep pace day to day maintenance of installation will decrease.

22. ANG Physical Plant • 2 ANG Bases • 65 Civilian Airports • 12 AF Bases • 1 Naval Air Stations • 5 Air Reserve Bases • 2 ANG Stations • 1 NASA Facility 1,595 Support Units 1,180 Aircraft 108,990+ People $12.6B Plant Value 88 Flying Wings 4 CRTCs Footnotes: • Located in all 50 states, 2 territories and the District of Columbia - 176 locations total • Most land leased to the AF and licensed to the State • People excludes Federally funded State employees As of: June 05

24. Conclusion • Timelines found in Chapter 2 or respected chapters of regulation. • Revisions and or potential adjustments on regulation governing MCA chapters may occur annually. • Manpower addition FY06. • DFAS is now a major player/Factor • CPP charges may be valid if USP&FO reviews and signs, funding limited to current resources. • Agreements/Billings/Closeouts • State share requirements continue to challenge overall sustainability of all ANG facilities

25. ANG/CE Questions