Tips, Tricks, & Treats for the Site Administrator

1. Tips, Tricks, & Treats for theSite Administrator

2. Understanding & Managing the WorkKeys System • Career Ready 101 • Pre-assessments • Upskilling • WorkKeys Assessments • Validus System • State Database • RegiSTAR • Career Readiness Certification (CRC) • Value of the Credential • Utilization • Work Ready Communities • Workforce Development • Economic Development

3. Work Ready Communities • Certified Workforce • Economic Development The WorkKeys System

4. Career Ready 101/KeyTrain • Set up your system • Group (school year, calendar year, or physical year) • Classes (per year, per program/instructor) • Logins (student UN/PW) • Assign Core Lessons to Classes, Limit pretest/lesson attempts • “Require” core pretests & set score goals (Use WorkKeys Job Profiles) • WorkKeys Job Profiles: Average WorkKeys Scores Needed by Job Title: http://www.act.org/workkeys/skillsearch.html?q=A • KeyTrain Skill Match Match WorkKeys scores to O*NET Job Database http://profiles.keytrain.com/profile_search/ • WorkKeys Profiles Quick Reference Make your own list of frequently used scores Build the Foundation!

5. Career Ready 101/KeyTrain • CR101/KeyTrain Scores • Choctaw Career Development Sets goals of 5 in AM, LI, & RI prior to WorkKeys • Rule of Thumb: CR101 score = one level higher than WorkKeys score (i.e. CR101 level 5 = WK level 4) • Set upskilling schedules • Use reports to monitor progress • Administer WorkKeys when student reaches goal levels

6. CRC101 Effectiveness Total CRCs as of Sept. 21, 2012: 2590 (39% increase since Aug. 2011)

7. CR101 Challenges • Communicating the value to students/clients • Monitoring lesson progress on larger groups • Occasional issue with transfer of data to Reports

8. Administering the WorkKeys • Site license through ACT • Administrator/Proctor Training • Site Admin is responsible to see that all test administrators/proctors are properly trained and that they adhere to ACT’s testing standards. • ACT provides online proctor training. (Susan or Rosemary can help with access to it) • Testing Accommodations – closely follow ACT guidelines for accommodations and document each step and outcome of accommodated testing sessions.

9. Administering the WorkKeys • Maintain proper testing environment • Online or Paper/Pencil versions • Testing Records • Obtain, secure, and maintain test registration information, ID, score reports, testing logs. • Use binders for storing information alphabetically by year. • Keep copies of CRC’s • Re-testing for higher CRC Level • Must wait 30 days • Must successfully complete upskilling lessons • Only one re-take

10. WorkKeys Testing • Obtain proper ID • Test Registration Form • Validus System • Administrator and Examinee logins • Registration input/Examinee review • Exam Authorization • Examinee Preparation (cell phone, tutorial, scratch paper/pencils, calculator, AM Formula sheet, time, etc.) • Visual Monitoring • Print Score Reports • WorkKeys Testing Log

11. WorkKeys Challenges • Registration process for a larger group • Test Authorization for a larger group • Computer issues • Test sites who are unfamiliar with processes

12. WorkKeys Scores • Validus – Score Downloading • Frequent score downloads • Save downloaded files as a CSV formatted spreadsheet • State CRC Database • Upload CSV file/WorkKeys scores • Regularly upload scores & keep upload records

13. WorkKeys/CRC Upload Record Super Important! --- Uploading of scores is the only way that the printed CRC certificate gets into the hands of the job seeker!

14. Managing the Certificates (CRC’s) • Copy for your student records • Communicate the value of the CRC & instructions for using the CRC effectively • Teach how to include the CRC on a resume • OK employers DO use the CRC • http://www.okcareertech.org/cac/workkeys/EmployerPartners_new.html • Teach uses of the NCRC – www.myworkkeys.com • CRC Webinar - http://choctawcareers.com/crc/ (ReadyTalk webinar archived on website) • Mail CRCs as soon as possible

15. CRC / State Database Challenges • Test sites who do not upload scores • ??

16. Communicate the CRC Value • The CRC is a NATIONALLY recognized workforce credential • Enhances competitiveness in job market • Addition to the Resume & Portfolio --- Communicate continually & consistently; know the entire system how it impacts the job seeker, employer, local workforce Resources: • OK employers who use the CRC: http://www.okcareertech.org/cac/workkeys/EmployerPartners_new.html • Work Readiness System Video: http://www.act.org/workforce/workreadiness.html • Choctaw Nation CRC: http://choctawcareers.com/crc/ • OK CRC: http://www.okcareertech.org/cac/workkeys/ • National CRC: http://www.act.org/workkeys/index.html

17. What’s the Treat? • We help our students obtain skills that make them employable. • We provide access to the CRC – We place a highly-valued credential in the hands of our students. • We contribute significantly to workforce and economic development for our communities, our region, and our State! --- Not everybody gets to do this!!!

18. Use Your Resources • CareerTech, Susan Kuzmic • Technology Center Partners • www.okworkkeys.org • CRC Blog • CR101/KeyTrain Staff – (877) 842-6205, support@keytrain.com • ACT, Rosemary Roelf – (319) 321-9736, rosemary.roelf@act.org • www.workkeys.com • Me – (580) 931-7624, rmize@choctawnation.com Call, email, ask questions – no need to re-invent the wheel!

19. HireChoctaws.com – Job Board • www.hirechoctaws.com • Available to ALL job seekers (Free) • Post Resumes & Set up a Profile • Create a Job Agent • Complimentary job postings for all Employers • Review Resumes • Employers across OK (Guymon to Idabel, Tulsa to Lawton) • Maintained and promoted by Choctaw Career Development

20. Questions& Practice CN is Going Green---Please email me if you would like a copy of this presentation. Rhonda Mize Academic & Employment Services Coordinator Choctaw Nation Career Development Program rmize@choctawnation.com | 580.931.7624 or 866.933.2260 www.choctawcareers.com