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UTMB eSubmissions Update

UTMB eSubmissions Update. Open Forum April 2006. Agenda. NIH timeline General status of eSubmissions Grants.gov submission process UTMB submission timeline Training. NIH Timeline. eSubmissions. Direct interface into Grants.gov for all specified mechanisms during 2006

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UTMB eSubmissions Update

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  1. UTMB eSubmissionsUpdate Open Forum April 2006

  2. Agenda • NIH timeline • General status of eSubmissions • Grants.gov submission process • UTMB submission timeline • Training

  3. NIH Timeline

  4. eSubmissions • Direct interface into Grants.gov for all specified mechanisms during 2006 • Targeted implementation of InfoEd proposal tracking & submission by Dec 01, 2006 • eSNAP has been enabled

  5. Getting Started • Make sure you and your key personnel are registered in eRA Commons (does not include reviewer registrations) • Download PureEdge software from Grants.gov site • You do not need to register in Grants.gov • Remember, the deadline for submission is 5:00 local time

  6. Grants.gov Process • Download program announcement and instructions from Grants.gov • No more unsolicited proposals • Each announcement provides specific instructions related to forms and information for that PA • All work is done outside of Grants.gov • Be sure to save file to your computer / network drive

  7. Grants.gov Submission process (and suggested timeline) • Begin routing near final / final budget for approvals at least 5 working days prior to submission deadline • Email attachment or paper • Routing form is still paper • Plan to route final proposal to OSP at least 3 working days prior to submission deadline

  8. OSP Process • Verify completeness of proposal as per PA • Validate for Grants.gov errors • Upload into Grants.gov • Track proposal into eRA Commons • Errors vs. warnings • Validation period

  9. Our “folder” strategy

  10. MacIntosh Users • Office of Sponsored Programs has purchased a Mac • User support • Training • Testing • Cytrex solution

  11. Grants.gov Training • Workshops • Scheduled for May 3 (9 – 11, 4.302 RSH) and May 5 (3 – 5, 4.302 RSH) • Can schedule additional for June and later deadlines • Staff is prepared to provide one-on-one assistance • Available to provide department training for admin support • InfoEd training will be rolled out late summer

  12. Other assistance • Have developed sample forms • Have developed “tips” sheet • Available work station • Available to come to you • Research Services has established an “Electronic Submissions” quick link on its website with helpful information (http://research.utmb.edu/eSubmit.asp)

  13. InfoEd • Is UTMB’s longterm esubmission solution • Will bypass upload process into grants.gov • Goal is to be ready to pilot late summer • Be fully implemented by December 01, 2006 • More information will be forthcoming

  14. eSNAP • Is available for use • Not mandatory • Training will be developed and rolled out in the near future

  15. Items to remember • Deadline is a 5:00 upload into Grants.gov • % effort has been replaced with man-months • Non-modular budgets require a detailed budget for each year • Every proposal must have an affiliated program announcement

  16. Pre-Award Specialists: • Tracie Albritton • taalbrit@utmb.edu X69558 • Helen Cook • hcook@utmb.edu X69424 • Sandi Cowan • scowan@utmb.edu X69423 • Kelly Lee • klee@utmb.edu X69464 • Cathy Sainz • clsainz@utmb.edu X69430

  17. Other Contacts: • Toni D’Agostino (AO) • todagost@utmb.edu X69422 • Mike King (technical) • mijking@utmb.edu X69441 • Christy Taylor (training) • cjtaylor@utmb.edu X69433

  18. Questions: ?

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