Ms project review
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MS Project Review. I202 IT Project Management. MS Project Practical Test. When: Monday , 28 th , 1-3pm Where: 6-1-06 What you will do: Follow instructions to create an MS Project file Answer questions about the completed file How long: 2 hours Conditions: Closed Book.

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MS Project Review

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Ms project review

MS Project Review

I202 IT Project Management


Ms project practical test

MS Project Practical Test

  • When: Monday, 28th, 1-3pm

  • Where: 6-1-06

  • What you will do:

    • Follow instructions to create an MS Project file

    • Answer questions about the completed file

  • How long: 2 hours

  • Conditions: Closed Book


Ms project practical test1

MS Project Practical Test

  • MS Project concepts included in test:

    • Start Date

    • Auto Schedule

    • Indentation

    • Milestones

    • Predecessors

    • Notes & Hyperlinks

    • Task Completion

  • Start constraints*

  • Reoccurring Tasks

  • Resources

  • Set Baseline

  • Cost

  • Reports

  • Critical Path

*Task Information > Advanced > Constraint Type


Ms project

MS Project


Project start date

Project Start Date

  • The Project Start Date (and other information) can be set by click ‘Project Information’ on the project tab


Auto schedule

Auto Schedule

  • Tasks should be set to auto schedule

  • This can also be set on the main ribbon


Indentation

Indentation

  • Use the indent buttons to group tasks hierarchically


Milestones

Milestones

  • Tasks given a zero (0) day duration become milestones


Predecessors

Predecessors

  • The predecessor column can be used to put tasks in order (i.e. task 2 must finish before task 3 can begin, etc.)

  • Tasks can have multiple predecessors (use a comma)

  • Tasks can be different types (FS, SF, SS, FF)


Notes hyperlinks

Notes & Hyperlinks

  • Notes & Hyperlinks can be attached to tasks by right clicking the task and selecting either Notes… or Hyperlink…


Task completion

Task Completion

  • Use the percentage completion buttons to track progress of tasks

  • 100% completion = ticked off task


Reoccurring tasks

Reoccurring Tasks

  • Tasks can be made reoccurring


Resources

Resources

Each task has assigned resources


Resource sheet

Resource Sheet

  • To add/edit/delete resources available to the whole project select the resource sheet

  • Then select the resource tab on the ribbon


Resource sheet1

Resource Sheet

  • Resource sheet shows all project resources

  • Resources properties can be edited, e.g.

    • Name, Type, Std. Rate


Resource sheet2

Resource Sheet

  • New Resources can be added by using the ‘Add Resource button’

  • You can also just type them in


Resource types

Resource Types

  • Resources can be three different types: Work, Material, or Cost


Allocating resources

Allocating Resources

  • To allocate a resource to a task, type the resource name into the resource column of the Gantt Chart

    • A drop down menu can also be used


Allocating resources1

Allocating Resources

  • Warning: Misspelling a resource name will actually create another new resource

  • Separate multiple resources with a comma

  • Use [number] to indicate how many units to use for material resources


Allocating resources2

Allocating Resources

  • Use [percentage] to indicate time allocation of work resources assigned to concurrent tasks

    • I.e. Ian, Carl, and Jack are working on two tasks at the same time. Using 50% tells us that they will spend half their time on the first task, and half their time on the second half.

    • Any percentage value can be used


Allocating resources3

Allocating Resources

  • Resources can also be allocated to tasks by right clicking on a task and selecting ‘information’ and going to the resources tab


Set baseline

Set Baseline

  • Once the tasks are entered, durations are given, predecessors are assigned, and resources are allocated the Gantt Chart is basically complete and can be saved as a baseline

    • A baseline is like a snap shot of your entered plan

    • A baseline is saved before the project starts and then referred to as the project unfolds in order to track variance

  • To set a baseline go to the Project tab on the ribbon and select ‘Set Baseline’


Ms project review

Cost

  • Once the tasks are entered, durations are given, predecessors are assigned, and resources are allocated, MS Project will automatically calculate Project Cost

    • This is dependant on Std. Rates being entered in the resource sheet

  • To view a cost view of the Gantt Chart right click on the Gantt Chart header and select ‘Cost Entry’


Cost entry

Cost Entry

  • The Cost Entry view of the Gantt Chart


Fixed cost for tasks

Fixed Cost for Tasks

  • In the cost view, fixed costs can be assigned for tasks by entering cost values in the ‘Fixed Cost’ Column


Reports

Reports

  • MS Project automatically generates reports based on your project file

  • To view these reports go to the Project tab on the ribbon and select either Visual Reports or Reports


Visual reports

Visual Reports

  • Visual Reports will generate either an Excel file with a graph or a Visio file with a diagram

  • Visual reports simply provide a visual representation of various aspects of your project


Reports1

Reports

  • Normal reports usually show tabular information about your project

  • The reports are organised by category


Critical path

Critical Path

  • The critical path ultimately determines the length of a project

  • The critical path is the sequence of tasks within your project where if anyone one of them is delayed the whole project will be delayed

  • The critical path is visible in red if the ‘Network Diagram’ view is selected


Critical path1

Critical Path

  • Network Diagram


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