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Florida International University. HR Liaisons Meeting. January 21, 2010. AGENDA. Introduction Miami Heat College Night Office of Employee Assistance (OEA) Overview New Policies Changes to Existing Policies 4/10 Summer Schedule 2010 Personnel Records Other Updates

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Florida international university

Florida International University

HR Liaisons Meeting

January 21, 2010


Florida international university

AGENDA

  • Introduction

  • Miami Heat College Night

  • Office of Employee Assistance (OEA) Overview

  • New Policies

  • Changes to Existing Policies

  • 4/10 Summer Schedule 2010

  • Personnel Records

  • Other Updates

  • Important Dates

  • Wrap Up


Florida international university

Office of Employee Assistance


Our mission

OEA OVERVIEW

Our Mission

  • Enhance the quality of life of FIU faculty and staff;

  • Improve personal and organizational effectiveness;

  • Create a healthier campus community


Confidential services for fiu employees and immediate family members

OEA OVERVIEW

Confidential Services for FIU Employees and Immediate Family Members…

  • Consultation

  • Assessment

  • Counseling or Coaching

  • Referral Services


Limits to confidentiality if

OEA OVERVIEW

Limits to Confidentiality if…

  • Danger to others

  • Danger to self

  • Child/Elder Abuse

  • Subpoena to produce records


What are some types of problems that employees bring to the office of employee assistance

OEA OVERVIEW

What are some types of problems that employees bring to the Office of Employee Assistance ?


Florida international university

Stress


Florida international university

Relationship Problems

SeparationDivorce


Florida international university

Financial Issues


Florida international university

Parenting Concerns


Florida international university

Illness

Grief and Loss

Disability

Bereavement


Florida international university

Food/Eating Problems


Florida international university

Alcohol / Drug Abuse


Florida international university

Anxiety


Florida international university

Depression


Natural disasters

Natural Disasters


Florida international university

FLOODS & FIRE


Oea clinical staff can provide brief counseling which may include

OEA OVERVIEW

OEA Clinical Staff can provide brief counseling which may include…

  • Support and Encouragement

  • Recommendations for coping strategies

  • Opportunities to explore options and alternatives

  • A safe environment to test out and practice new skills…

  • Problem-solving and coaching


Whatever the challenges or concerns oea clinical staff will provide professional help to

OEA OVERVIEW

Whatever the challenges or concerns, OEA clinical staff will provide professional help to …

  • Overcome Depression & Anxiety

  • Improve Relationships

  • Enhance Communication Skills

  • Increase Resilience

  • and more!


Florida international university

OEA OVERVIEW

So, if you are bringing your problems to workor……

if work is causing problems in your personal life….


Florida international university

OEA OVERVIEW

Call the professionals at the…

Office Of Employee Assistance

…Experts at Resolving Problems


Additional services for departments and teams

OEA OVERVIEW

Additional services for Departments and Teams

  • Customized Training and Workshops

  • Team Building Facilitation

  • Critical Incident Response


Florida international university

OEA OVERVIEW

Enhancing the quality of life for faculty & staff

Improving personal & organizational effectiveness

Creating a healthier campus community


Florida international university

OEA OVERVIEW

Professional

Confidential

Problem Resolution


Florida international university

OEA OVERVIEW

Assessment

Intervention

Referral

Consultation


No need to feel lost in a crowd or overwhelmed by problems

OEA OVERVIEW

No need to feel lost in a crowd or overwhelmed by problems


Florida international university

OEA OVERVIEW

CALL

305-348-2469

For a confidential consultation

Office Hours at Modesto A. Maidique and Biscayne Bay Campuses


Our clinical staff

OEA OVERVIEW

Our Clinical Staff

Dr. Kate Kominars, Director and Licensed Psychologist

Dr. Minca Brantley, Licensed Psychologist


Florida international university

OEA OVERVIEW

Here to help!

www.oea.fiu.edu


Florida international university

Policies


Florida international university

NEW POLICIES

  • Domestic Violence Leave Policy

  • Employee entitlement of up to three (3) days of unpaid leave in a twelve (12) month rolling year period to deal with issues relating to domestic violence suffered by an employee, employee’s family or household member.

    • Obtain an injunction

    • Obtain medical or mental health care

    • Seek services from a victim services organization

    • Seek legal assistance

    • Secure existing housing from the perpetrator

  • Employee use accrued leave, if available

  • Documentation must be provided such as –

    • Medical or professional treatment of services

    • Social or faith-based services

    • Law enforcement or legal proceedings

  • Employees may seek assistance and referrals from the Office of Employee Assistance

  • http://policies.fiu.edu/files/708.pdf


Florida international university

NEW POLICIES

  • Workplace Violence Policy

  • Currently, policy does not exist to address workplace violence

  • In response to changing environment

  • Zero tolerance communication to University community regarding workplace violence

  • http://policies.fiu.edu/files/709.pdf


Florida international university

CHANGES TO EXISTING POLICIES

FMLA, Maternity/Paternity and Medical Leave Policy

  • Update policy per FMLA Regulation to ensure compliance - revision includes allowance for military leave qualifying events, such as:

    • Exigency event (prepare for military leave),

    • Care for injured service member;

  • Clarify difference between FMLA maternity/paternity leave, University maternity/paternity leave, and medical (non-FMLA) leave;

  • Clarify employee eligibility and leave entitlement;

  • Reformatted policy to improve readability.

    Sick Leave Policy

  • Update policy as a result of new Domestic Leave Policy and revised FMLA, Maternity/Paternity and Medical Leave Policy to include allowance of usage for maternity/paternity, domestic violence, and military leave entitlements.


Florida international university

4/10 Summer Schedule 2010


Florida international university

4/10 SUMMER SCHEDULE


Florida international university

4/10 SUMMER SCHEDULE

  • July 4th holiday will be observed on Monday, July 5, 2010. The University shall provide eight (8) hours of leave for the holiday and employees will be required to use two (2) hours of vacation leave to complete the 10-hour workday.

  • The last day of the 10-hour day schedule is August 5, 2010. Friday, August 6, 2010 will be the first day of the regular 8-hour per day schedule.


Florida international university

4/10 SUMMER SCHEDULE

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PERSONNEL RECORDS

  • Access to Official Personnel Records Policy # 1710.005

  • The only official personnel records are maintained in the Division of Human Resources.

  • Generally, University personnel records are public records and under the Sunshine Law are open for public inspection. All requests for employee information, including both, current or former employees, must be submitted in writing to the Division of Human Resources for production.

  • http://policies.fiu.edu/files/57.pdf


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OTHER UPDATES

  • AFSCME 1%

  • Eligible AFSCME employees hired before July 1, 2009 received a 1% increase effective December 23, 2009

  • Increase was first reflected in the January 15, 2010 paycheck

  • AFSCME OEA Pool

  • Lists of OEA-eligible AFSCME employees were sent to the Provost and Vice Presidents

  • Forms are due to Vice President or Provost by February 8 and to Human Resources by February 15

  • One-time award will be reflected in the Paycheck of February 26, 2010


Florida international university

OTHER UPDATES

  • Prescription Discount Program - Rx Well Card

  • Discounts on prescription drugs, lifestyle drugs, and over-the-counter medications at more than 58,000 participating pharmacies

  • 10% – 85% Immediate Savings

  • No costs to obtain a card, no obligations and no limits

  • http://hr.fiu.edu/index.php?name=value_added_programs

  • Long Term Care Insurance (LTC) through John Hancock

  • LTC Services: Assisted living facilities/Home care/Nursing Home

  • Open Enrollment January 25 – April 2, 2010

  • Simplified Issue for eligible employees (Medical Questions)

  • Full Medical Underwriting for Spouse/Family


Florida international university

OTHER UPDATES

  • Service Delivery

  • New service delivery model will mean one-stop shop in PC 224

  • As of Friday, January 22, 2010, Recruitment Services reception area will be closed

  • All walk-ins, mail and sign-ons should be sent to PC 224

  • Details about this exciting change to follow in the February HR Liaisons meeting


Florida international university

IMPORTANT DATES

EventDate

FIU STEPP at BBC in WUC 244Monday, January 25

Next Liaisons Meeting will be in GC 243Thursday, February 18

FIU Miami Heat Take Over DaySunday, March 14

Census DistributionMarch 2010


Florida international university

WRAP UP

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