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Using and Reserving Space

Using and Reserving Space. Officer Training 2013. Available Spaces. SAI Managed Spaces: Turlington Plaza Plaza of the Americas Special Meeting Request Classrooms RecSports Fields Residence Life Reitz Union Other. SAI Managed Space. Complete the Event Submission (Permit)

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Using and Reserving Space

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  1. Using and Reserving Space Officer Training 2013

  2. Available Spaces • SAI Managed Spaces: • Turlington Plaza • Plaza of the Americas • Special Meeting Request • Classrooms • RecSports Fields • Residence Life • Reitz Union • Other

  3. SAI Managed Space • Complete the Event Submission (Permit) • Reservations for SAI space are made during the permitting process • Contact SAI directly for special reservations in JWRU 300 (SAI suite)

  4. Classrooms • All requests are made online through the Registrar. • No reservations are confirmed until after add/drop to allow classes to move around. • Reservations can only be made one semester at a time.

  5. RecSports • Spaces are reserved through the permitting process. • Links will take you to a calendar to check for availability. • Dance rehearsals and sport club practices are “general meetings” and do not need a permit. • Contact RecSports directly

  6. Event Services at the Reitz Union • Who should I contact? • General Questions: Event Services, 119 JWRU eventservices@union.ufl.edu or 352-392-1645 • Large Events: Katie Rogers, Event Services Coordinator katier@union.ufl.edu or 352-392-4757 • Steps to reserving space at the Reitz Union: • Go to www.union.ufl.edu/eventservices and Review JWRU’s Terms and Conditions • President must complete the Authorized Contact Form • Click on Room Request Form • Create an account (Allow 24 business hours for activation) • My Account > Log in > Reservations > Student Organization Request Form When logged in clients can view the history of requests, cancel events, and check future room availability.

  7. Terms & Conditions • Co-sponsorships and Fronting • Cancellations and No-Shows • Food and Beverages • Alcohol • Amplified Sound • Outdoor Events • Decorations • Event Permit

  8. Make It Reitz • http://www.makeitreitz.com/ • New entrance/exit to the JWRU • Spaces currently offline • Spaces to go offline this academic year • “Untouched Spaces” • Grand Ballroom, Auditorium/Cinema, Matthews Suite, and Arredondo Café • New tabling spaces • NW Walkway (20 tables) and Breezeway (44 tables)

  9. Other Spaces • La Casita • Institute of Black Culture • Performing Arts • O’Connell Center • Others? Contact information for specific locations is in the permitting process.

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