MESH System at SUNY Brockport

1. MESH System at SUNY Brockport MESH = Managing Environmental Safety and Health SUNY BROCKPORT - EHS OFFICE

2. Environmental Health and Safety • What EHS does ? • Why EPA is inspecting colleges • What IS an EMS ??? • Why do we need one at SUNY Brockport • What an EMS Committee does, doesn’t do SUNY BROCKPORT - EHS OFFICE

3. EHS Programs • Hazardous Waste: 3-5 tons per year • Emergency/Spill Response: 10-15 incidents per year • Lab Safety – 79 labs, 58 lab hoods: inspect 3Xs per year • Right-to-Know Law: must train yearly all those who handle “chemicals” – MSDS required for each product • Asbestos: 20-30 abatement job each year • Fire Safety: NEW REGULATIONS • Respiratory Protection • Confined Spaces: potential for harm • Indoor Air Quality: growing concern SUNY BROCKPORT - EHS OFFICE

4. EHS Programs (continued) • Petroleum Bulk Storage – 27 petroleum tanks • Spill Prevention Containment and Countermeasures (SPCC) • Air Emissions: register with NYS and monitoring • Pesticides – 4 users, registered applicator • Vehicle Safety – passenger vans, SUNY mandate • Lockout/Tagout – electrical & power equipment • Personal Protective Equipment – assessment required • And more………………………………………… SUNY BROCKPORT - EHS OFFICE

5. EHS Status Report • Over 3 tons of hazardous waste disposed of in 05 • 185 lbs. – acutely hazardous waste (reactives) • Sciences: 79 labs, 58 lab hoods • 3 waste storage areas – Smith, Art, F&P • Chemical Inventory: over 15,000 chemical entries SUNY BROCKPORT - EHS OFFICE

6. What to expect from an EPA INSPECTIONOr…. We’re from the government and we’re here to help you. Old diesel generator tank @ McVicar.Cost: $1200 (EHS) vs. $40,000 (consultant/vendor) SUNY BROCKPORT - EHS OFFICE

7. College Experience with EPA • Boston University - $253,000 in fines & $500,000 in community projects (RCRA and CWA) • UNH - $49,000 fine and $147,000 in SEP • University of Georgia - $2.62 million for hazardous waste cleanup • MIT – small fine but big bucks in an EMS • West Virginia - $15 Million for asbestos cleanup SUNY BROCKPORT - EHS OFFICE

8. New York examples • Pratt Institute – fined $301,000 • Manhattan College – fined $111,199 • Columbia, LI, NJ City Colleges – $1.1 Million • Letters to Presidents (epa.gov/region 02/p2/college/letters/index.html) SUNY BROCKPORT - EHS OFFICE

9. SUNY BROCKPORT - EHS OFFICE

10. EPA, SUNY REACH ENVIRONMENTAL AUDIT AGREEMENT April 1, 2002 (#02016) Rensselaer, New York – Jane M. Kenny, EPA Regional Administrator, and Robert M. King, Chancellor of the State University of New York (SUNY) signed an historic agreement that commits the country’s largest university system to a comprehensive, five-year environmental self-audit program. The signing event takes place today at the East Campus, University at Albany in Renssalaer. SUNY BROCKPORT - EHS OFFICE

11. EPA’s 20 Questions for College Presidents – 4 critical questions: • Written policy on the environment? • Is there a management system (EMS)? • Who is responsible for EHS? • Is EHS part of your strategic plan? (SEHSA Conference winning question) SUNY BROCKPORT - EHS OFFICE

12. What EPA is thinking • Management: more awareness/involvement in EHS issues • Academia assumes they will not be held to the same standard as industry • Decentralized structure = not the top down approach of industry • The hammer seems to be working • We’re all unique…………. just like everyone else. SUNY BROCKPORT - EHS OFFICE

13. What EPA is doing?? • http://www.epa.gov/ • U.S. EPA FILES $111,199 COMPLAINT AGAINST MANHATTAN COLLEGE FOR HAZARDOUS WASTE VIOLATIONS • EPA Enforcement SUNY BROCKPORT - EHS OFFICE

14. Ceramics Glaze Area SUNY BROCKPORT - EHS OFFICE

15. EMS – Environmental Management System • EPA has required it in almost every inspection • Policy statement • Manage EHS in a business-like fashion • Accountability & Responsibility a big issue • who does what, when - doesn’t play well in academics • Academic freedom, independent faculty/staff SUNY BROCKPORT - EHS OFFICE

16. Why an EMS at SUNY Brockport? • It’s the right thing to do and…. • EPA will require it anyways. • Cost avoidance – easily can reach 7 figures • Cost benefits – manage EHS issues in a business like manner = less waste & improved productivity • Reputation – potential for bad press • It’s good business and fits our strategic plan - #1 is student success. • Potential as a marketing tool at SUNY Brockport • Share with other SUNY colleges SUNY BROCKPORT - EHS OFFICE

17. #1 SUNY BROCKPORT - EHS OFFICE

18. Spray Booth SUNY BROCKPORT - EHS OFFICE

19. EMS Committee – Do’s • Policy statement • Identify scope: compliance vs. beyond compliance • Accountability issues – how does it get done • Power to decide where resources are needed - $$ • Identify issues, concerns, problems • Identify solutions to above. • Tracking system – effective checking of progress SUNY BROCKPORT - EHS OFFICE

20. WHAT is an EMS • PLAN • ACT • CHECK (review) • DO and then • DO AGAIN, based on review * An EMS is a dynamic system that is constantly changing and updated – it is NOT a written program that gathers dust on someone’s shelf. SUNY BROCKPORT - EHS OFFICE

21. Elements of an EMS • Plan: • Environmental aspects • Legal and regulatory • Objectives and targets • Environmental Management Program SUNY BROCKPORT - EHS OFFICE

22. EMS (continued) • Do: Implementation • Structure and Responsibility • Training, awareness, competence • Communication • Documentation • Keeping up-to-date on new requirements • Emergency Preparedness SUNY BROCKPORT - EHS OFFICE

23. EMS (continued) • Checking and Corrective Actions • Monitoring and measurement • Nonconformance and corrective actions • Records • EMS audits • MANAGEMENT REVIEW SUNY BROCKPORT - EHS OFFICE

24. EMS (continued) • Policy: • Demonstrates management commitment to environmental, health and safety issues • Compliance based and continual improvement • Relevant and communicated to all employees • Fits SUNY Brockport SUNY BROCKPORT - EHS OFFICE

25. Summary • Adopt a policy statement – examples and suggestions provided • Establish the structure of reporting and management commitment • Accountability issues –> are we (they) serious?? • Resource issues -> can we do what we say we’re going to do? SUNY BROCKPORT - EHS OFFICE

26. Grease Collection System SUNY BROCKPORT - EHS OFFICE

27. Policy statements • http://campus.umr.edu/ems/ • http://web.mit.edu/environment • http://www.ehs.cornell.edu/policies.htm • http://www.epa.gov/compliance/planning/results/checklists.html SUNY BROCKPORT - EHS OFFICE

28. SUNY Brockport’s Policy • It is the responsibility of SUNY Brockport and the campus community to ensure that our educational programs and other activities protect the environment and promote the health and safety of our students, our employees, and the surrounding community. Students educational experience should include basic principles of environmental, health and safety related to their field of study. SUNY BROCKPORT - EHS OFFICE