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Reduce Exporting Stress with AES. What Is the Automated Export System. Electronic Filing of Shipper’s Export Declarations (SEDs) Electronic Filing of Carrier Outbound Manifests. Benefits of AES. Saves time and money Eliminates paper

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What Is the Automated Export System

  • Electronic Filing of Shipper’s Export Declarations (SEDs)

  • Electronic Filing of Carrier Outbound Manifests

Benefits of aes
Benefits of AES System

  • Saves time and money

  • Eliminates paper

  • Reduces duplicate reporting

  • Improves trade statistics

  • Attracts new customers

How AES Works System

  • Transmit shipment commodity (SED) data to AES with ID and Shipment reference number = XTN (EIN SRN)

  • AES processes data against edit tables and US agency requirement files

How AES System

Works (continued)

  • AES Responds with One of the Following Messages

  • Shipment accepted and a confirmation number = ITN

  • Shipment accepted with warnings and a confirmation number = ITN

  • Shipment not accepted - Fatal Error, Correct and Resubmit

How AES Works System


Deliver the merchandise to the carrier with one of the following exemption statements shown on the shipping documents:

“No SED Required AES Filer ID-SRN”



Downtime Policy System

  • AES down - your shipments move

  • Your system down - your

    shipments move

  • Contact one of your Client Reps

  • Report one of the XTN exemption


AES Export Filing System


  • Option 2- AES (Full Pre-departure


  • Option 3 - AES (Partial Pre-

    departure Information)

  • Option 4 - AES (Full Post-departure


Option 2 a es full pre departure information
Option 2 A SystemESFull Pre-Departure Information

Required for the following:

  • Used Vehicles (Except Shipments between the US and Puerto Rico)

  • Essential and Precursor Chemicals

  • Commodity Data Known Prior to


  • State Department Licensed Shipments

Option 3 aes partial pre departure information
Option 3 SystemAESPartial Pre-Departure Information

  • No Prior Approval Required

  • Transmit at minimum, the 14 Specific Data Elements Prior to Exportation

  • Report Remaining Data Elements within 5 Working Days of Exportation

  • BXA Licensed Shipments

  • Used Vehicles Exported between the US and Puerto Rico

Option 3 aes partial pre departure information1


Forwarder ID

Carrier ID

Description or Schedule B/HTS Number

Estimated Date of Exportation

Transportation Reference Number

License Code

Country of Destination

Shipment Reference Number

Port of Exportation

MOT Code


License Number

Ultimate Consignee

Option 3 AES - Partial Pre-Departure Information

Option 4 aes full post departure information
Option 4 SystemAESFull Post-departure Information

  • Full Post-departure Filing for Prior Approved Exporters only

  • Report Complete Commodity Data within 10 Working Days of Exportation

  • Used Vehicles Exported between the US and Puerto Rico

Who can apply for post departure filing
Who Can Apply for System Post-Departure Filing?

  • ONLY Exporters

    - Must begin transmissions within 6 months of approval

Who Can Transmit Post-Departure Data? System

  • AES Forwarders

  • AES Service Centers

  • AES Exporters

Agencies that review post departure filing applications
Agencies That Review Post-Departure Filing Applications System

  • Customs

  • Census

  • Bureau of Export Administration

  • Office of Foreign Assets Control

Shipments Not Eligible for Post-Departure Filing System

  • DEA Essential and Precursor Chemicals

  • Shipments subject to State Department and BXA Licenses unless specifically authorized

  • Used Vehicles (Except Shipments between the US and Puerto Rico)

AES Users System

  • Filers

  • - USPPI

  • - Authorized US Forwarding Agents

  • Data Entry Centers (DECs)

  • - Carriers

  • - NVOCCs

AES Filing Options System

  • Develop software

  • - ANSI X.12


  • - Customs Proprietary Format

  • Purchase software

  • - AES Certified Software Provider

  • Through an AES Service Center

  • Free Internet Filing -

How to get started in aes
How To Get Started in AES System

  • Send a Letter of Intent

  • Client Reps assigned

  • Complete certification

  • process

How To Reach the AES Team System

Voice: 1-800-549-0595

Fax: 301-457-1159

E-mail: [email protected]

Web Site:

Mail:AES Branch

Bureau of the Census

Foreign Trade Division

Room 3133, Building 3

Washington, DC 20233