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SPONSORED RESEARCH ADMINISTRATION (SRA)

This sponsored research administration team provides administrative support for the processing, approving, and coordination of proposals, budget revisions, and awarding agency coordination. They also manage research centers, oversee budgets, and coordinate time and effort for deliverables on various awards.

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SPONSORED RESEARCH ADMINISTRATION (SRA)

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  1. SPONSORED RESEARCH ADMINISTRATION (SRA)

  2. SRA ORGANIZATIONAL CHART

  3. ADMINISTRATIVE SUPPORT RESPONSIBILITIES Processing/Approving • Proposals • No Cost/Cost Extensions • Budget Revisions • Awarding Agency Coordination • Monitoring • Deliverables • Close Out • Subcontracts • Consultant Contract • Subcontract http://www.njit.edu/sponsoredresearch/

  4. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Managing Research Centers • Overseeing Budgets • Budget Revisions • Coordination of Time and Effort • Deliverables on the different Awards • Desk Audits • Internal Coordination • Preparation of requested information • Reporting • Special Federal Reports such as ARRA • Coordination with PI for Technical Reports

  5. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Courtesy Appointments Requests • Reviewing for Approval • Coordination with Homeland Security • Processing • Unrestricted Funds (Gifts) • Internal Coordination with University Advancement • Reviewing and Setting up • Preparation of Internal Reports (Research Validation) • Promotion and Tenure • Distinguish Professors • Department Requests

  6. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Pre-Award • Reviewing for Approval • Seeking approval from Upper Management • Processing • Government Relations • Contracts/ renewals • Payment to Firms • Yearly reporting • Research and Integrity • Yearly Reporting

  7. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Policies and procedures • Establishing policies an procedures • Seeking approval from Upper Management • Updating Institutional Information • Registering different federal and state web sites

  8. TYPE OF AWARDS (list) • Testing Agreements • Material Transfer Agreements • Sponsored Research • Grants • Contracts • Cooperative Agreements • MOA or MOU • Facility Use • Non Disclosure • Subcontract

  9. DIFFERENCE IN AWARDS • Contracts • Firm Fixed Price • Cost Reimbursement • Grants • State • Federal • Private • Gifts (University Advancement)

  10. DELIVERABLES • What are they? • Reports (Monthly/Quarterly/Final) • Test Reports • Demonstrations • Working Models • Prototypes

  11. FINANCIAL • Spending of Funds • Appropriately • As budgeted • Within the time period • Personnel • Faculty AY & Summer • Post Docs • Students & Tuition • Fringe Benefit rate changes

  12. FINANCIAL (cont’d)EXPENDITURES • Supplies • Timeliness • Equipment • Timeliness • Travel Guidelines Travel/Conferences Related to the Project • Air Travel • Reimbursement ML

  13. Proposals and Awards

  14. SRA Frank MossAssistant Director, Pre Award 1- Primarily Responsible for the Pre-Award Process • Budget Development, Scope of Work, Compliance with • RFPs, Letters of Intent, Representations and Certifications, Resource for PIs, Proposal Formats, Timely Submissions • Facilitate Award Set Up, Contract Execution and Processing 2- Agency Liaison for Pending Proposals, Grants and Contracts • Preliminary Proposals, Re-submissions, Budget Revisions, • Institutional Award Transfers, PI Changes, Registrations • Initiate Sub-Awards, Updates, Additional Funding of Awards, Interface - Point of Contact with Agency Program Staff 3- Secondary Support to Director and Post-Award Administration

  15. SRA • 1- Post Award • Deliverables • Budget Revisions & No Cost Extensions • Close Out • 2- Operational Duties • Duties of the Director in her absence • Maintain templates, manual, info sheets, Website • Special Projects – i.e. Picatinny • 3- Other Duties • SRA files and equipment • Document review & signature application • Train & provide guidance to all SRA personnel Mike LiskaAssistant Director Post Award

  16. SRA • 1- NJ-Health Information Technology Center (NJ-HITEC) • Financial & Administrative Activities for program at Newark and satellite offices • Subcontracts, Consulting, Field Agent, and Federally Qualified Health Center (FQHC) Agreements • Sustainability Income • 2- Special Projects – e.g., Picatinny Arsenal • Proposal preparation • Award management • Final reports to close project • 3- Engineering Research Center (ERC) • Financial Activities for program • Proposal preparation • Reports to National Science Foundation and to Rutgers Lynn FaillaProject Manager

  17. SRA • 1- Van Allen Probes – RBSPICE (Lanzerotti, $13.6M) • Programmatic, Contractual, Financial Activities • Proposals, Budget Revisions, Subcontracts • Reports – EVM, 533M, 533Q, Small Business • 2- Center for Solar Terrestrial Research, BBSO ($22.3M) • Proposals, Budgets, Subcontracts, Consultants • Financial Management, Labor Distributions • Reports – Match, Indirect Costs, ARRA • 3- Physics and Other Special Projects (Picatinny) • Proposal Preparation, Budget Revisions • Monitoring and Forecasting Expenses • Reports – Reviewing Monthly and Final Felicia MargoliesProject Manager

  18. SRA • 1- CEE Dept./NRDP Center/CBK- School of Architecture • Proposal preparation • Financial Review and Projections, PAF review • NJDOT coordination • 2- Subcontracts / Consulting Agreements • Issue agreements in conjunction with PI needs • Seek help in legal matters • Conformity with prime sponsor guidelines • 3- Awards Management • Verify award documents against proposals • Work with Grants & Contracts set up indexes • Budget revision / Time extensions Mukesh GadhiaProject Manager

  19. SRA • 1- Self Service Banner • Budget Queries • Requisitions • Approve Invoices for Vendor Payments • 2- Record Keeping • Personnel Action Forms • Time & Effort Certification • Government Agency Invoices, Kaufman Zita Group • 3- Files • Proposal & Grant Folders • Office Files, Consultant, Subcontracts, Lab Invoices • Courtesy Appointments Sonia V. HendersonAdministrative Assistant

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