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Streamlining Research Functions for UTSA's Research Community

This document outlines the mission of the Office of Sponsored Project Administration and the processes for facilitating growth, enabling productivity, and pursuing excellence in research at UTSA. It also emphasizes the importance of effective communication and the need for ongoing revision to adapt to changes in requirements, policies, and procedures.

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Streamlining Research Functions for UTSA's Research Community

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  1. Revision: OCTOBER 11, 2013 Office of Sponsored Project Administration Can (John) Saygin, PhD iAVP Research – Sponsored Project Administration Professor of Mechanical Eng x.5194 PNB 2.116E can.saygin@utsa.edu

  2. DISCLAIMER • This is a “living” document. Based on changes in UTSA, changes in requirements in regards to research, new findings about policies and procedures, changes in other VP offices, etc. this document will be under revision. • HOWEVER it is our intention to streamline functions using the most efficient processes to execute and realize VPR’s mission. • To avoid confusion, myopic expectations, and all types of discomfort and fear, WE MUST COMMUNICATE EFFECTIVELY. Things will shift during flight…

  3. VPR’s MISSION is to… Support UTSA’s research community by:facilitating growth,enabling productivity, andpursuing excellence.

  4. Interim Vice President for Research C. Mauli Agrawal Legal Affairs Office of the Vice President for Research Senior Associate Counsel for Transactions and Research Nora Evans Interim Executive Assistant Mary Helen Kennedy AVP & Chief Commercialization Officer Cory Hallam Assistant VP forResearch Support Bernard Arulanandam Assistant VP forResearch Integrity Michelle Stevenson Interim Assistant VP for Sponsored Project Administration Can Saygin Director of Research Financial Administration Beth Manning

  5. Office of Sponsored Project Administration Interim Asst. VP for Sponsored Project Administration Can Saygin Admin. Associate II Sylvia Rayko Contracts and Industrial Agreements (CIA) Research Service Centers (RSC) Information Systems and Technology (IST) Audits Contract Negotiator Mark Gallyoun Downtown Executive Director, Research IT ZhenZhen Sun Post-Award Liaison, Mgr. of Audits Stacy Williams Jean Cody [2] Juliet Ray [4] Kirstin Wilsey [5] Mario Medina [4] Jennifer Silver [5] Michael Findeisen[8] [28] people total in RSCs Education Contract Negotiator Chad Galvez Software System Specialist II Yu Ning Engineering Institute for Eco Dev IT Assistant Victor Smith Arts, Biz & Honors Sciences OSPA: 36 people

  6. A Quick Analysis

  7. The Big Picture UTSA’s Mission External Regulations (Non-UTSA) (Boundaries) WHAT HOW

  8. IT Platforms: Future USER PORTAL (ROLE-BASED FUNCTIONS) • CAYUSE SP • 424 • Routing • Analytics • CLICK Modules • IRB - COI - COC • - IACUC • - Contracts ECRT Time and Effort PEOPLESOFT (HR, Financial, Grants,…)

  9. Roles and Responsibilities of RSCs • Core Functions: Basic services provided by RSCs (Same for all RSCs across UTSA). • Joint Functions: Initiated by College/Dept, Reviewed by RSC (Same across UTSA). • Customized Functions: Unique functions carried out by the RSC for the College (Varies across UTSA).

  10. CORE Functions

  11. CORE Functions  Processes

  12. Shared FunctionsCollege/Dept /Center + RSC(Need better coordination)Shared Responsibility: To be initiated by College/Dept, then reviewed (financially) by RSC…

  13. Joint Functions  Processes How? PeopleSoft is Coming!!!

  14. COLLEGE-SPECIFIC Functions • To be developed by this group, then discussed at VPR… • “Capacity” must be taken into account…

  15. DISCLAIMER • This is a “living” document. Based on changes in UTSA, changes in requirements in regards to research, new findings about policies and procedures, changes in other VP offices, etc. this document will be under revision. • HOWEVER it is our intention to streamline functions using the most efficient processes to execute and realize VPR’s mission. • To avoid confusion, myopic expectations, and all types of discomfort and fear, WE MUST COMMUNICATE EFFECTIVELY. Things will shift during flight…

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