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CHARLES I. AHN, USFDA ASSISTANT COUNTRY DIRECTOR, CHINA SHANGHAI OFFICE. Trending GMP Issues In API Manufacturing Operations. Trending GMP Issues API Mfg. Operations. Quality System Infra-structure Still Being Implemented Double Standards Quality System Concept Not Deep-rooted

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Trending GMP Issues In API Manufacturing Operations

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Charles i ahn usfda assistant country director china shanghai office l.jpg

CHARLES I. AHN,

USFDA

ASSISTANT COUNTRY DIRECTOR, CHINA

SHANGHAI OFFICE

Trending GMP Issues In API Manufacturing Operations


Trending gmp issues api mfg operations l.jpg

Trending GMP IssuesAPI Mfg. Operations

  • Quality System Infra-structure

    • Still Being Implemented

    • Double Standards

    • Quality System Concept Not Deep-rooted

  • Process Validation

  • User/Process Requirement Assessment

    • New Systems, New Equipment-Not Enough Support

  • Monitoring, Recording Activities

  • Handling & Investigation of Deviations and OOS


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Process Validation

  • Protocol

    • Define Process

    • Identify &Qualify Controlled Parameters

    • Identify & Qualify Monitored Parameters

    • Describe Evaluation Criteria

    • Establish Metrics

  • No More Three Passing Batches

  • On-going Effort, Continuous Assessment of Variables


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Case StudyAPI Final Drying Process

  • Drying Process

    • Vacuum > 0.08MPa

    • Drying Temp: 70~90oC

    • Dryng Time: 7~8 Hours

  • Historical Range Narrower

    • 75~78oC and 7 Hours

    • Fixed Time Based on R&D Validation Data

  • Firm Considers the Process Validated


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Validation Issues

Blender/Dryer Jacketed with Coil Circulating Heated Water

Source of Heat: Water Coil Heat-exchange in “Steam Box” with Manual Valve to Steam Generator

No Correlation Established between Jacket Temp. and Steam Box Temp.

The Firm Uses Both Jacket and Steam Box Temperature Readings as Process Control Parameters

Excessively Wide Temperature and Drying Time Ranges Specified


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Validation Consideration

Need to Correlate Jacket Temperature and Heat Source Temperature

One Can Only “Control” Source Temperature; and Jacket Temperature is Dependent on the Source

Drying Temp. Should Be A Narrow Target Range

Exhaust Air Temperature and End-point Determination

Drying Curve

Material’s Initial Wetness, Potential Variable(?)

Assumption of Efficient Vacuum


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Deviation Investigation: November, 2008A Drying Failure

  • Deviation Was Noted During Final Drying Process

    • Temperature Fell Below Limit For A Short-while

    • Did Not Indicate How Long, What Caused Deviation

  • LOD Testing Confirmed Drying Failure

  • Re-drying and Re-milling per Modified Instruction

  • No Investigation Into Cause of Temperature Fluctuation – Only Operator Error (?)

  • No Stability Profile


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Deviation Investigation: November, 2008


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F/U Action to Deviation: November, 2008


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Deviation Report, March, 2009Another Drying Failure

  • Loss on Drying Test Result 1.12% (Limit 0.5%)

  • Operator Error- Drying Time 6.5 Hrs. (>7 Hrs)

    • Operator Re-trained

    • Drying Process (and Milling) Repeated 3.5 Hrs.

  • API Released upon Retesting

    • No Concern for Other Quality attributes

    • No Concern for Adequacy of Controls, or Process

    • Reprocessing Procedure(?), Stability

    • No Look-back of November Deviation Event


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OOS Report, March, 2009


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Deviation Investigation Upon OOS Confirm


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F/U Action: March, 2009


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QS Feedback And Process Consideration

  • The Drying Process Might Not Be Robust

    • Brief Fluctuation of Temperature and Shortened Drying Time Resulted in Drying Failure

    • Drying Time and Drying Temperature Critical Parameters

  • Capturing Relevant Production Data, Out-of-Trend Events Useful and Necessary to Evaluate Process

  • Data Should Not Be Filed Away, But Collected in Systematic Way to Allow Trending and Quality Assessment


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Quality Management System Discrepancy


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Case Study- Water System Validation


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Water SystemAppearance May Deceive Your Eyes

Sand Bed, Carbon Bed, 10m Filter, 1st RO, Intermediate Storage, 2nd RO, Purified Water, UV

Conductivity Reading Monitored At Pre-treatment, 1st RO, and 2nd RO.

Reading at the 1st RO Invariably Spikes Up When the System Starts Up on Demand; Water Discharged Until Reading Back to Normal

Has the Water Purification System Been Validated?


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Handling of DeviationsTypical Observations

The Firm’s Quality Management System - Handling and Investigating Deviations, Out-of-Specification Data, and Out-of-Trend Events Is Inadequate. The firm’s Identification and Documentation of Events, Investigation Activities, Conclusions, and F/U Actions Are Incomplete and Not Supported by Factual Findings.

Actions Retrospective, Not Prospective.


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Example of Deviation Handling

A Seed Culture Lot XXXXX for Neomycin Sulfate Was Contaminated and Discarded. The Firm’s Investigation and Disposition of the Deviation Event Concluded the Cause of Contamination Was Likely Due to Cracked Viewing Glass and Microbial Ingression During the Seed Culture Growth Step

However, There Is No Documentation of Sequence of Event Supporting Such Conclusion.

Time of Breakage, Identity of Contamination, Look-back


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Example of Deviation Handling

Final API Fermentation Lot YYY, Streptomycin, Was Contaminated and Discarded. The Firm’s Investigation Concluded That the Cooling Water Coil Running Through the Fermentation Vessel Was Discovered Cracked Along the Welded Connection While Cleaning the Vessel After the Operation.

No Further Investigation for Other Potential Root Causes or Look-back of Previous Batches Were Noted to Have Been Conducted.


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Example of Deviation Handling

Deviation Report ZZZ Addressed a Yield of Erythromycin Lot xxx Calculated to be 85%, Outside the Established Range of 88-97%.

It Was Observed During Drying of Crystallized Material, Part of It Was Adhering to the Surface of Dryer.

Recovered the Material Amounting to 35kgs, Tested for Specifications, Determined to Be Acceptable, Re-dried to 29kgs, and Used in the Subsequent Step.


Example of deviation handling supply chain issue l.jpg

Example of Deviation HandlingSupply Chain Issue

Sterile Filtration Failure. Attributed to Failure of Membrane Pre-filter.

Sample Membrane Filter Units Sent to the Vendor for Evaluation.

Bubble Point Testing Performed by Vendor Confirmed That Filter Units Were Indeed Not Rated for 0.2μ Pore Size But Was Actually Performing at 0.3μ Range.

Vendor Explained It Was Unable to Test The Filter Lot at The Time of Shipping Due to Temporary Unavailability of Testing Apparatus.


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Processing Steps Temporary Storage

Typical API Manufacturing Process Is Broken Down Into a Number of Discrete Steps, Requiring Temporary Storage of Processed Materials Prior to Start of the Subsequent Step.

Not (Necessarily) a Stability Issue

But Must Establish a Procedure to Minimize Contamination or to Maintain Suitability to Continue


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Other Common Issues

  • Stability Indicating Analytical Methods

  • Use of In-House (Working) Reference Standard

    • Qualification of Working Standard

  • Loose Analyst Work-sheets and Accountability


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