The secrets of ms word
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The Secrets of MS Word:. Using Microsoft Word Like an Expert. Objectives. After attending this workshop, students should be able to complete the following tasks involving MS Word: .

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The secrets of ms word

The Secrets of MS Word:

Using Microsoft Word Like an Expert


Objectives

Objectives

After attending this workshop, students should be able to complete the following tasks involving MS Word:

  • Apply general paper formatting required by MLA format, including Double spacing, creating an MLA style header, setting margins, and creating hanging indents

  • Change the font style and size

  • Turning on/off the auto-correct options

  • Center or justify text

  • Make the first page header (or footer) different from the rest of the document


Objectives continued

Objectives, continued

  • Select text and move or delete it

  • View and use the ruler tool 

  • Create bulleted and numbered lists

  • Use Bold, Italics, and underlining

  • Use spelling, grammar, and thesaurus tools

  • Use the Review tab to make comments on other students' papers

  • Use Find and Replace.


Formatting before you type

Formatting before You Type


Before you begin typing your essay

Before You Begin Typing Your Essay

  • Set the margins

  • Set the spacing

  • Remove the extra space between paragraphs

  • Choose font size

  • Choose font style

  • Turn-off inaccurate auto-correct options

  • Display the ruler

  • Add the MLA (or APA) header


Setting the margins

Setting the Margins

  • In MS Word 2007, the default setting for each margin is 1”. Earlier versions of MS Word have slightly different margins.

  • MLA, APA, and Turabian documentation styles all require 1” margins.


Setting the margins continued

Setting the Margins, continued

Click on the page layout tab


Setting the margins continued1

Setting the Margins, continued

Click the margins icon

Select the option for “Normal” margins


Setting the spacing

Setting the Spacing

  • The default setting for MS Word 2007 uses 1.5 line spacing.

  • MS Word also automatically adds an extra space between paragraphs.

  • Most of your assignments in school require strict double spacing.


Double spacing

Double Spacing

Make sure that you are on the “Home” tab.

Find the paragraph menu.


Double spacing1

Double Spacing

Click the spacing icon on the “Paragraph” menu.

Click “2.0”

Click “Remove space after paragraph.”


Font size and style

Font Size and Style

  • MS Word 2007 automatically formats the font size and style as 11 point Calibri font.

  • APA documentation and most professors require 12 point Times New Roman Font.


To change the font

To Change the Font

To access the font style menu, click here.

To access the font size menu, click here.


Formatting in 12 point times new roman font

Formatting in 12 Point, Times New Roman Font

Click the Arrow on the Style Menu and select “Times New Roman.”

Click the Arrow on the Font Size Menu and Select “12.”

Click here.

Click here


Turning off unneeded auto correct options

Turning Off Unneeded Auto Correct Options

Click the Office Button


Turning off unneeded auto correct options1

Turning Off Unneeded Auto Correct Options

Click the “Word Options” button


Turning off unneeded auto correct options2

Turning Off Unneeded Auto Correct Options

Select “Proofing” on the Word Options menu.


Turning off unneeded auto correct options3

Turning Off Unneeded Auto Correct Options

Make sure to check the options you want on this page. Commonly You want to check all the options checked in this example.

Then, click the “Auto Correct” button.


Turning off unneeded auto correct options4

Turning Off Unneeded Auto Correct Options

Click on the “AutoFormat As You Type” tab. Click to check the options you desire. Uncheck those you don’t want. Typically, you only want the options selected in this example.


Turning off unneeded auto correct options5

Turning Off Unneeded Auto Correct Options

Click on the “AutoFormat” tab. Click to check the options you desire. Uncheck those you don’t want. Typically, you only want the options selected in this example.


Viewing the ruler

Viewing the Ruler

The ruler is located directly above the writing page. Being able to view the ruler will be a great help when you later try to format your Works Cited page or a block quote.

If the ruler is not visible, click the “View” tab and check the box next to the word ruler.


Creating an mla style header

Creating an MLA Style Header

  • MLA format requires the author’s last name and the page number to appear in the top right corner of the page. The header should appear in the margin above your text.


Creating an mla style header1

Creating an MLA Style Header

Click the “Insert” tab.

Select the “Page Number” icon.


Creating an mla style header2

Creating an MLA Style Header

Place the cursor over the option for “Top of the Page.”

Select “Plain Number 3”


Creating an mla style header3

Creating an MLA Style Header

After you click your page number style option, the page number will appear in the header.

Type your name followed by a space to create an MLA style header.


Creating an apa header

Creating an APA Header

  • An APA header is more complicated than an MLA header.

  • On the first page, the header will have the words Running head: followed by the title in all caps (i.e. Running Head: THE GREAT DEBATE). This phrase is justified on the left.

  • The page number is justified on the right.

  • Subsequent pages do not include the words Running head: before the title.


Creating an apa header1

Creating an APA Header

Begin creating an APA header as you would an MLA header, but on the “Top of the Page” menu, select “Plain Number 1.”


Creating an apa header justifying the title on the left and the page number on the right

Creating an APA Header: Justifying the Title on the Left and the Page Number on the Right

Type the title of your paper in all caps.

Tab twice to right justify the page number.


Creating an apa header making the first and subsequent pages different

Creating an APA Header, Making the first and subsequent pages different

On the design tab, click the box labeled different first page. Your header will disappear, for now. (Don’t worry it will appear after you have more than one page).


Creating an apa header formatting the first page

Creating an APA Header, Formatting the First Page

Type the words Running head: followed by the title in all caps, and then tab twice.


Closing the header

Closing the Header

To close the header, click the red “Close Header and Footer” Button . It is red and located in the right corner of the screen.


Formatting after you type

Formatting After You Type


Selecting text

Selecting Text

  • Selecting text is a critical skill you need to change the formatting of the text or to move or delete text.

  • To select text, move your cursor so that it is blinking directly in front of the passage you wish to select.

  • Left click on your mouse, and move the mouse to the left (and/or) down to highlight the text you want to select


To select the entire document

To Select the Entire Document

If you desire to change the entire document (i.e. change the font size, font style, text alignment, layout, text color, etc…). You can use the “Select All” option:

Go to the “Home tab.”

On the “Editing” menu, click on the word Select.

Click on “Select All”


Centering and justification

Centering and Justification

To justify text, select the text you want to justify and choose the justification alignment you desire:

Full--text is flush to the margin on each side.

Right – Text is aligned on the right side of the page.

Left – Normal alignment.

To center text, select the text you want to center. Click on the centering button. (It is located on the Paragraph tab and has lots of centered lines on it).


Moving and deleting text

Moving and Deleting Text

Deleting text

  • Select text to be deleted.

  • Press the “Delete” key on your keyboard.

    Moving text

  • Select the text to be moved.

  • Press the buttons on your keyboard labeled “Ctrl” and “X.”

  • Move the cursor so that it is located where you want to insert the text.

  • Press the buttons on your keyboard labeled “Ctrl” and “V.”


To bold italicize or underline text

To Bold, Italicize, or Underline Text

Select your text.

Locate the “Font” tab.

Click on the appropriate button:

Bold

Italics

Underling


To create numbered or bulleted lists

To Create Numbered or Bulleted Lists

As you type

Text that is already typed

Make sure to hit the return key after each list item so that each item is on a separate line.

Select the list.

Click the bullet icon or the numbered list icon.

  • Select either the Bullet icon (see images below) or the numbered list icon.

  • Type your list.

  • When you are done with your list, hit enter then click the bullet or numbered list button so that you can begin typing normally.

Numbered list icon.

Bullet icon


Creating a references page

Creating a References Page


General information

General Information

  • All documentation styles require writers to include a references page.

  • Although the order of information may be different depending on the documentation style you use, the basic format is the same.

  • References pages begin on a separate page after your essay has ended.

  • The title of the references page (References, Works Cited, or Bibliography, depending on documentation style) should be centered.

  • The entries are double spaced and have a hanging indent.


Steps in creating a references page

Steps in Creating a References Page

  • Create a page break to start the References on a new page.

  • Type the page title.

  • Type the entries.

  • Center the page title.

  • Create a hanging indent


Inserting a page

Inserting a Page

  • Go to the “Insert” tab.

  • Click on the “Page Break” icon.


Creating a hanging indent

Creating a Hanging Indent

  • Select your text.

  • Place the cursor on the ruler.

  • Find the icon that looks like two triangles stacked on a rectangle.

  • Place your cursor over the bottom triangle. The words “Hanging Indent” should appear.

  • Click on the triangle and drag it half an inch.


Creating a references page finished product

Creating a References Page, Finished Product


Using editing tools

Using Editing Tools


Editing tools

Editing Tools

  • Spell Check

  • Grammar Check

  • Thesaurus

  • Inserting Comments


Spell check and grammar check as you go

Spell Check and Grammar Check as You Go

  • MS Word can check grammar and spelling as you type.

  • Spelling errors will have wavy red lines under them.

  • Grammar errors will have wavy green lines under them.


Spell check and grammar check as you go cont

Spell Check and Grammar Check as You Go, Cont.

  • If you right click on a word or passage that is underlined in green or red, Word will offer suggestions for correction.


Spelling and grammar check

Spelling and Grammar Check

  • To check your document after you have finished typing. You can use the spelling and grammar check.

  • Click the review tab.

  • Select the “Spelling and Grammar Check” icon.

  • Follow the prompts.


The short comings of spelling and grammar check

The Short Comings of Spelling and Grammar Check

  • Spell check does not correct misspellings or typos that are actually words. For example, if you mistakenly type the word be when you meant to type by, spell check will not catch the mistake.

  • Many technical field specific words are not in the spell check dictionary.

  • Grammar check only catches some errors, not all.

  • Sometimes with long sentences, grammar check will indicate that grammar is incorrect when it is correct.

  • Sometimes the suggestions that Word offers are not correct or are not the corrections you want to make.


Thesarus

Thesarus

  • If you feel that your language is repetitive, MS Word does have a Thesaurus function.

  • If you want to use the thesarus, use the following steps:

  • Select the word you would like to replace.

  • Right click.

  • Click the word “Synonyms” and choose from a list of suggestions.


The comment function

The Comment Function

  • You can use MS Word to Peer Review another student’s paper.

  • If you would like to make a comment about a passage, select the passage.

  • On the “Review” tab, click the icon for “New Comment.” A balloon will appear.

  • Type your comment in the balloon.


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